Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application.

Land acknowledgement:

Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty.

Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations.

Who you are:

• You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage
• You are a patient and/or client centered individual who performs at an exemplary standard
• You are a team player with excellent communication, critical thinking and prioritization skills

What We Need:

Working within the Finance department the Payroll Analyst will assist in processing bi-weekly payroll for approximately 2800 employees at the Markham and Uxbridge sites and for Markham Stouffville Hospital’s Foundation. You will maintain employee payroll records, monitor, correct and process accurate payroll data that meets legal and regulatory requirements in compliance with organizational compensation policies and union agreements, be responsible for payroll data analysis and reporting, monthly reconciliation of payroll-related accounts as well as assisting with annual processes.

Key Accountabilities:

• Administer payroll on a bi-weekly basis for salaried and hourly employees with varying degrees of complexity
• Reconcile payroll registers against biweekly payroll submitted to the bank
• Responsible for timely and accurate payroll deductions and remittances
• Contribute to the accuracy and integrity of the payroll function and respond to employee and department enquiries as they relate to payroll
• Issue Records of Employment (ROEs) electronically to Service Canada
• Update PAD for benefit payments in Meditech monthly and reconciling as needed
• Prepare T4/T4As, year-end reports of remittances, and reconcile differences of balance
• Verifies pension information to ensure deductions are properly calculated in accordance with government legislation and pension plan policy
• Completes the preparation of quarterly and annual member data collection (MDC) for Hospital of Ontario Pension Plan (HOOPP), pension adjustments and reports, as required.
• Provides Finance with payroll General Ledger entries and payroll related account reconciliation
• Assist the Payroll Lead and other staff in payroll and benefits areas where required
• Work as subject matter expert on payroll /scheduling system (Meditech) related issues, assisting with system upgrades and implementations
• Responsible for creating and testing new earning/deduction codes investigate and resolve any coding/system discrepancies
• Prepare and distribute ad hoc reports in collaboration with Information Technology and Meditech team as required
• Investigate, review and recommend enhancements for process changes
• Complete project work as required

What you bring to the role:

• Successful completion of Business Administration, Accounting or related program from a recognized Community College/University
• Payroll Compliance Practitioner (PCP) designation from Canadian Payroll Association required
• Working knowledge of Meditech an asset
• Experience with Workday payroll required
• Experience with UKG an asset
• Experience preparing monthly reconciliation of payroll-related general ledger accounts
• Minimum 3-5 years of payroll experience in a large organization, preferably in a health care setting
• Previous knowledge/ administration of HOOPP preferred
• Experience completing Records of Employment (ROEs) with Service Canada
• Experience processing payroll remittances required
• Advanced computer skills (Excel, Word, Outlook)
• Speed and proficiency in data-entry and strong attention to detail required
• Exceptional analytical and information-seeking skills that contribute to effective decision-making and strategic planning
• High initiative, strong organizational skills, ability to prioritize tasks and meet deadlines
• Well-developed interpersonal, communication and customer service skills (written and verbal)
• Demonstrated good attendance and performance records with the ability to maintain these same standards
• Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required

Work Schedule:

Mon-Fri- Day Shift

Please note schedules may change due to operational needs.

Compensation:

BAND Q

Range:

$37.47 - $43.95

Who we are:

Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).

Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost.

Oak Valley Health Equity, Diversity, Inclusion and Belonging statement

Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.

We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDIB.