Position Information

Posting Number:

IMHR25-008E

Title:

Research Coordinator - IMHR (TFT 1.0 FTE)

Position Status:

Temporary Full-time

Contract End Date:

10/23/2026

FTE:

1.0

Job Schedule:

Days

Department:

IMHR

Union:

Non-union

Site:

Institute of Mental Health Research (IMHR)

About The Royal

As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

Position Description:

Position Title:Research Coordinator I

Immediate Supervisor:Tammy Beaudoin and applicable Principal Investigator

Research area:Geriatric Psychiatry

Reporting Supervisor:Director Clinical Research Administration, IMHR

Start date:October 2025

Contract:Temporary, Full-time (1.0FTE or 37.5h/week), 1 year contract with possibility for renewal

Summary of Responsibilities:

The Research Coordinator 1 (RC) facilitates the conduct of clinical research under the general direction of the Supervisor/Principal Investigator (PI). The RC will primarily coordinate and manage the day-to-day site operations of a multi-centre clinical trial in geriatric patients. This project focuses on the safety and efficacy of using medication to manage agitation in patients with Alzheimer's disease, and to identify biomarkers of agitation severity and treatment response.

The RC will support the study team to ensure effective study coordination over the course of this research study, as well as participate in coordination in other research studies as needed. The RC will assist with a number of research responsibilities, including the coordination of day-to-day operations, recruiting and screening study participants, scheduling participant visits, and administering structured diagnostic interviews and clinical scales,, maintaining participant records, data entry/management and database maintenance, and preparing data for progress reports, . The RC will also support and facilitate the training of other staff and research trainees on study procedures. Other administrative duties including, but not limited to, preparing Research Ethics Board (REB) submissions, participating in study-related meetings, developing and harmonizing standard operating procedures (SOPs), assisting with contracts and finances, and maintaining study documents. You will support a healthy workplace that embraces diversity, encourages teamwork and complies with all applicable IMHR policies, as well as all regulatory requirements.

This position is in-person located at 1141 Carling Ave (The Royal Ottawa Mental Health Centre).

Major Responsibilities:

Research C****oordination (75**%):**

• Ensures the smooth and efficient day-to-day operation of research and data collection activities.
• Acts as the primary administrative point of contact for internal research staff and investigators, and the principal operational liaison for other research organizations, sponsors, funding agencies, monitoring/auditing parties and regulating bodies.
• Liaises with research collaborators, research team members, Research Ethics Board staff, IMHR grants and finance staff, study sponsors and/or regulatory bodies.
• Reviews and assesses study related literature.
• Completes regulatory documentation as required, including research ethics applications, etc.
• Maintains Investigator Site Files (ISF) according to GCP, and applicable regulations
• Addresses requirements for reporting, and maintaining compliance of on-going research projects, with Principal Investigator.
• Plans and coordinates the implementation of research study protocol(s), in addition to the establishment and maintenance of operating policies and procedures.
• Operates within established research protocols and standard operating procedures, and under specific instructions as to method, process, and technique to perform or assist with routine tests, experiments and/or procedures relevant to the study.
• Plans, drafts, implements and coordinates data collection/interview instruments and source documentation (including consent forms) as per relevant research policies and guidelines.
• In collaboration with the Investigator and other members of the research team, establishes and coordinates logistical arrangements for research participants and recruitment activities, as appropriate to study protocols.
• Recruits, instructs and coordinates research participant activities, as appropriate to specific study objectives.
• Has the ability to conduct clinical assessments/interviews , as required by research protocols.
• Provides technical assistance, in the collection, processing and coordination of data, samples and/or biological specimens for research projects including packaging and shipping of biological specimens as required. This may include human blood and saliva samples.
• Assists with monitoring the progress of research activities (including preparation of reports and audits) as required by investigators, administrators, funding agencies, regulatory bodies and/or internal quality assurance representatives.
• Independently responds to research project specific correspondence, including telephone and email inquiries, as required. Attends and collaborates in study-related meetings as required.
• Identifies problems using assessment skills and reports any abnormalities to Investigator and/or other research staff as appropriate
• Coordinates the procurement and disposition of researcher facilities and/or equipment.
• Organizes and facilitates meetings, conferences and other events associated with research activities, as required.

Grant, Manuscript, Abstract, and Presentation Preparation (25%):

• May organize, edit and draft correspondence to publishers, grantors, contractors and professional accreditation bodies.
• May assist in quantitative/qualitative analysis of the data and interpretation of the results.
• May assist in preparation of grant applications, abstracts, manuscripts, journal presentations, journal articles, letters to the editor, reports and research protocols.
• Ensures that the necessary agency or publisher specifications are met, that all necessary authorizations and signatures have been obtained and that strict deadlines are met.
• May assist researchers with literature searches of various literature databases using established search criteria or by developing appropriate search criteria.
• Maintains a database of bibliographic references using appropriate software.

G****rant cost centres and other financial activities (5%):

• Records, monitors and signs for financial transactions, as authorized.
• Assists researcher(s) and staff members in developing budgets and budget justifications consistent with grantor/contractor eligibility requirements and IMHR policies; liaises with IMHR Administration/Finance as necessary.

Other

• Performs miscellaneous job-related duties as assigned.
• Provides guidance, oversight and training for Research Assistants, Research Volunteers, or other research trainees, as required.
• Liaises with senior research staff and Principal Investigators regarding day-to-day operations

Qualifications:

• Graduate degree in relevant discipline (e.g. neuroscience, psychology) is preferred OR
• Undergraduate degree in a relevant discipline with 5+ years of relevant experience in a clinical research environment.
• Bilingual (French and English) is an asset.

K****nowledge, Skills & Abilities**:**

• Extensive experience providing research administrative support, problem-solving and coordinating quantitative data collection is required.

• Experience coordinating large-scale or multi-site studies is preferred, as is experience working on longitudinal complex studies.

• Previous experience in recruiting, screening, and completing the informed consent process with research participants is required.

• Previous experience preparing REB submissions, amendments, and renewals is required.

• Ability to provide operational guidance and leadership in area of specialty.

• Skilled in organizing resources and establishing priorities.

• Ability to communicate and interact competently and professionally at all levels within a broad and complex clinical research environment.

• The ability to collaborate effectively with colleagues and diverse stakeholders is essential

• Ability to design and implement systems necessary to collect, maintain and analyze data.

• Ability to maintain large databases and use electronic data capture methods (e.g. REDCap) is an asset

• Skilled in collecting, validating, analyzing, and manipulating research data.

• Knowledge of research principles, methodology and procedures.

• Knowledge of research ethics related to humans is essential

• Previous experience in clinical research including participant recruitment.

• Strong working knowledge of ICH Good Clinical Practices and relevant regulations, legislation and guidelines applicable to the clinical research field.

• Knowledge of adverse event investigation, analysis and reporting procedures and standards.

• Knowledge of medical and research terminology.

• Ability to develop and implement clinical research plans and standard operating procedures.

• Ability to establish data collection and management guidelines.

• Ability to work under pressure and on several projects concurrently.

• Self-directed and able to work independently with minimal supervision and within a multidisciplinary team.

• Meticulous, detail-oriented, and highly organized.

• Skilled in budget preparation and fiscal management.

• Excellent interpersonal skills.

Salary Range:

$27.75 to $36.52 per hour

Additional Information

• All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
• The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
• All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
• The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.