Accounts Payable Clerk
Posting date: October 1, 2025

Closing date: October 8, 2025

Band level: Band Level 4 - $28.23-$30.97

*The ideal candidate will be confident, professional,*optimistic, and energetic, must be customer service focused and be committed to our organization and values. The Accounts Payable Clerk must exercise tact and diplomacy when dealing with CHC customers and represent CHC in a positive manner.

As a member of the Finance team and working under the supervision of the Manager, Financial Planning & Analysis (MFPA) the Accounts Payable Clerk is responsible for recording, maintaining, and disbursing the corporation’s payables. This position involves reviewing invoices for accuracy; verifying approvals; inputting invoices; adhering to deadlines; preparing disbursements and other duties as assigned.

Diplomatic interaction and effective communication with internal and external customers is required, as well as the ability to work independently and follow corporate policies.

Primary duties and responsibilities:

• Input payables into CHC’s software system daily by receiving invoices, reviewing related documentation and scanning documents for storage.
• Ensure invoices are valid by matching to supporting documentation (purchase orders/work orders) and verify pricing is accurate per CHC’s service contracts and other pricing grids.
• Code invoices to the correct GL accounts, properties, housing portfolio, funding stream and other tagged data as required.
• Follow up with other departments and/or vendors for discrepancies in billings and obtain corrected invoices prior to processing.
• Follow the accounts payable workflows and post journal entries and journal batches related to accounts payable.
• Ensure invoices and payments are properly approved prior to payment.
• Prepare payments in a timely and organized manner.
• Prepare payment certificates, vendor holdbacks, and other withheld amounts as required.
• Disburse payments via cheque runs, EFT, ACH and other payment methods chosen by CHC.
• Ensure vendor accounts are up to date by performing regular reconciliations and contacting vendors to submit outstanding invoices.
• Ensure discrepancies in work orders, purchase orders, funding allocations for A/P are corrected.
• Maintain the accuracy of payables data in CHC’s software system and general ledger by reviewing the accounts payable aging, performing reconciliations and resolving discrepancies.
• Review the Outstanding Cheque Register regularly to ensure no stale dated cheques exist.
• Monitor the GL and email notifications for overdue items to ensure payments are processed in timely manner.
• Review credit balances, refunds/adjustments and/or corrections to corporate billing records.
• Correspond with external vendors and internal stakeholders as required.
• Provide status updates on outstanding items and issues to management and other team members on a regular basis.
• Maintain clear and accurate records throughout the payables process.
• Support the MFPA and other team members during audits.
• Ensure internal controls over the accounts payable process are adhered to and maintained.
• Provide coverage for A/R and back-up at the reception and tenant payments window (including balancing cash float), as required.
• Other duties as assigned from time to time.

Minimum Qualifications:

• College diploma, minimum one year program, in a related field.
• Two years (2) of direct accounts payable experience with a demonstrated knowledge of the accounts payable process from start to finish.
• Understanding of accrual accounting and general bookkeeping procedures.
• Excellent computer skills, including Microsoft Word, Excel, and Outlook.
• Knowledge of Yardi Property Management Systems is an asset.
• Past experience with accounting software (i.e. QuickBooks, Sage, Microsoft Dynamics GP etc.)
• Ability to multi-task, deal with a high volume of transactions and manage time efficiently.
• Attention to detail and a high degree of accuracy.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Ability to respond factually and timely to enquiries from internal sources and external sources.
• Ability to take ownership of a transaction from start to finish and detect and correct errors in processing.
• Excellent customer service and interpersonal skills, including ability to communicate effectively and professionally with a diverse client group.
• Demonstrated ability to work independently and as part of a team.
• Ability to compose routine business correspondence (e-mail and formal letters).
• Ability to learn new procedures and processes as operations and business requirements change.
• Strong work ethic and positive team attitude.

This is a Bargaining Unit position.

CHC is an equal opportunity employer servicing our diverse communities. We welcome and encourage applications from individuals from all groups, including aboriginal, women, visible minorities, and persons with disabilities, regardless of race, ethnicity, sexual orientation, creed, family status, national origin, age and gender.

Although we appreciate all applications, only those selected for an interview will be contacted. The successful candidate will be required to supply a current satisfactory criminal reference check, including a vulnerable sector check, if applicable, before work can commence.

Accessibility

CHC is committed to meeting its obligations under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If selected to participate in the recruitment process, and require accommodation, please inform Human Resources of the nature of any accommodation(a) that you may require in respect of any materials or process used to ensure your equal participation. Accommodation may be provided in all steps of the recruitment process.

To apply for this position, you must use the link provided on our website at www.wechc.com (Corporate), in the Employment Opportunities section, then use the apply button to begin the application process.