ADMINISTRATIVE ASSISTANT, CANADA RESEARCH CHAIRS PROGRAM

OFFICE OF RESEARCH SERVICES

Competition No. 25.12.357

CATEGORY

SALARY

CLOSING DATE

Full-Time Continuing (35 hours per week).

MSA Band C (Steps 1-8): $22.189 - $32.280 per hour. $40,400 - $58,749 per annum (Based on 35 hours per week).

January 19, 2026

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking an Administrative Assistant, Canada Research Chairs Program for a full-time continuing opportunity with our Office of Research Services.

The Administrative Assistant provides comprehensive and centralized administrative support to the Office of Research Services, including the office’s key clients, the Canada Research Chairs (CRCs), in tasks associated with scheduling of meetings, event coordination and planning, and office supply management. You will provide general administrative support for the overall management of the CRC program through the Office of Research Services.

Key responsibilities include:

• Receiving inquiries from stakeholders (e.g. students, staff, faculty, guests/visitors, and public) and responding or referring as appropriate. This includes monitoring of shared email accounts related to CRC research centres/institutes;
• Managing the CRC(s) calendar, including prioritizing meeting requests, scheduling regular and recurring meetings, and processing of registration for conferences and other events;
• Assisting with and booking travel arrangements by providing options for the CRC for business/research purposes;
• Assisting with budget tracking, and running of financial reports for active research grants;
• Preparing, coding, and submitting of CRC(s) expense claims and reconciling monthly P-card charges for the CRC(s), as well as own P-Card;
• Providing support for meetings and event such as working sessions, round tables, seminars, symposia, including booking rooms, catering, and technology services , taking minutes, and preparing materials and
• Communicating general logistics to presenters, guests, faculty, and other audience members
• Other duties as assigned

SKILLS

You will have:

• Excellent time management, organizational and prioritization skills, with a high degree of independence;
• Effective problem-solving skills with keen attention to detail;
• Discretion, judgment, and tact with an understanding of the acute sensitivity to the political environment and reputation of MacEwan;
• The ability to maintain strict confidentiality and appropriately handle sensitive information;
• Excellent interpersonal skills to effectively work with, and build, collaborative relationships with a diverse group of people, both internal and external to the University;
• Service-oriented approach and capability of dealing with a wide variety of constituents in a professional, respectful manner;
• Flexibility and ability to easily adapt to changing priorities;
• The ability to maintain a calm demeanor, focus, and high level of work performance in a multi-tasking, highly intensive office environment with competing demands and frequent interruptions;
• Strong proofreading and editing skills;
• The ability to create professional written materials and correspondence;
• The ability to take initiative, and manage multiple projects and/or priorities with minimal supervision;
• Resourcefulness, with the ability to use networks to gather information/data to prepare briefs and summaries as required; and
• Demonstrated commitment to fostering a collaborative working and learning environment that celebrates diversity and inclusion.

QUALIFICATIONS

• A minimum of a diploma in Office or Business Administration or a related field of study.
• A minimum of 3 years in an increasingly responsible administrative or relevant capacity, preferably post-secondary setting.
• Knowledge of POPA and records management policies, practices and legislation.
• An equivalent combination of education and experience may be considered.

BENEFITS

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Flexible benefits package
• Continuous learning culture
• Opportunities for career growth