Calgary Police Service - Criminal Record Information Specialist
Top Benefits
About the role
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Criminal Record Information Specialist in the Criminal Identification Unit, you will work with individual members and units within the Calgary Police Service (CPS), other law enforcement agencies and all levels of courts to ensure the accurate reporting of court adjudications of federal charges onto criminal records. Primary duties include:
- Access Justice Online Information Network (JOIN) to track federal charges through court proceedings and update information management systems.
- Submit final dispositions linked to appropriate fingerprint submissions through Criminal Justice Information Management (CJIM) to the National Fingerprint Repository.
- Prepare and issue Warrant Applications for accused persons who failed to appear for fingerprinting, updating Sentry and notifying the member in charge of the investigation.
- Manage and respond to incoming email and Canadian Police Information Centre (CPIC) regarding enquiries or request for assistance from CPS members or business units; Crown Prosecutor, Waiver or Appeal courts or other law enforcement agencies regarding anything related to criminal fingerprinting, criminal records, additional charges to be laid, etc.
- Process and evaluate requests from individuals and/or law firms relating to destruction of identification files for non-conviction dispositions; authorize or deny requests based on legislated and internal policy.
Qualifications
- A certificate equivalent to 1 year of full-time study in Criminal Justice Studies or related fields, with at least 3 years of related experience including a minimum of 1 year experience in criminal disposition reporting, knowledge of the Criminal Code, Identification of Criminals Act and Criminal Records Act.
- Experience with Justice Online Information Network (JOIN), Sentry, Canadian Police Information Centre (CPIC), ORCA (Offender Records and Correctional Administration) is required.
- Intermediate proficiency in Microsoft Office (Word, Excel, and Outlook).
- Experience with Criminal Justice Information Management (CJIM) is considered an asset.
- Preference will be given to applicants with previous experience working in a law enforcement or court environment.
- Success in this position efficiency and thoroughness, service orientation, high attention to detail, stress tolerance and team building and teamwork. An excellent communicator with a focus on results and the ability to build strong relationships.
Working Conditions: This position deals with emotionally troubling information/situations.
Pre-employment Requirements
- An enhanced security clearance will be conducted.
- Successful applicants must provide proof of qualifications. Education obtained from out of country must have or be able to obtain, an Education Credential Assessment (ECA) for confirmation of equivalent credentials.
Union: CUPE Local 38
Business Unit: Calgary Police Service
Position Type: 1 Temporary (up to 18 months)
Location: 5111- 47 Street N.E.
Compensation: Pay Grade 8 $37.77 - 50.50 per hour
Days of Work: This position typically works a 5 day
work week with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: October 16, 2025
Job ID #: 312759
About City of Calgary
City of Calgary employees deliver the services, run the programs and operate the facilities that support a city of over one million people. If you are committed to public service, enjoy collaborating with others, and have a desire to learn and grow, join us and make a difference in the lives of Calgarians. We offer competitive wages, comprehensive health benefits and insurance, defined benefit pension plan, work-life balance, flexible work options, health-spending account, diverse and inclusive workplace, learning and development opportunities, wellness programs and more.
A common purpose guides all our choices and decisions - to make life better every day. We anticipate the future and are committed to fostering a culture of innovation, creativity and best practices. We are at our best when we take responsibility for our actions and work together for the benefit of the people of Calgary. Together we make Calgary a great place to make a living, a great place to make a life.
Make working for The City work for you, apply today at www.calgary.ca/careers.
To speak with a City recruiter, connect with Ashu Gandhi, David Fletcher or Jaci Spence-Eising on LinkedIn.
Calgary Police Service - Criminal Record Information Specialist
Top Benefits
About the role
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Criminal Record Information Specialist in the Criminal Identification Unit, you will work with individual members and units within the Calgary Police Service (CPS), other law enforcement agencies and all levels of courts to ensure the accurate reporting of court adjudications of federal charges onto criminal records. Primary duties include:
- Access Justice Online Information Network (JOIN) to track federal charges through court proceedings and update information management systems.
- Submit final dispositions linked to appropriate fingerprint submissions through Criminal Justice Information Management (CJIM) to the National Fingerprint Repository.
- Prepare and issue Warrant Applications for accused persons who failed to appear for fingerprinting, updating Sentry and notifying the member in charge of the investigation.
- Manage and respond to incoming email and Canadian Police Information Centre (CPIC) regarding enquiries or request for assistance from CPS members or business units; Crown Prosecutor, Waiver or Appeal courts or other law enforcement agencies regarding anything related to criminal fingerprinting, criminal records, additional charges to be laid, etc.
- Process and evaluate requests from individuals and/or law firms relating to destruction of identification files for non-conviction dispositions; authorize or deny requests based on legislated and internal policy.
Qualifications
- A certificate equivalent to 1 year of full-time study in Criminal Justice Studies or related fields, with at least 3 years of related experience including a minimum of 1 year experience in criminal disposition reporting, knowledge of the Criminal Code, Identification of Criminals Act and Criminal Records Act.
- Experience with Justice Online Information Network (JOIN), Sentry, Canadian Police Information Centre (CPIC), ORCA (Offender Records and Correctional Administration) is required.
- Intermediate proficiency in Microsoft Office (Word, Excel, and Outlook).
- Experience with Criminal Justice Information Management (CJIM) is considered an asset.
- Preference will be given to applicants with previous experience working in a law enforcement or court environment.
- Success in this position efficiency and thoroughness, service orientation, high attention to detail, stress tolerance and team building and teamwork. An excellent communicator with a focus on results and the ability to build strong relationships.
Working Conditions: This position deals with emotionally troubling information/situations.
Pre-employment Requirements
- An enhanced security clearance will be conducted.
- Successful applicants must provide proof of qualifications. Education obtained from out of country must have or be able to obtain, an Education Credential Assessment (ECA) for confirmation of equivalent credentials.
Union: CUPE Local 38
Business Unit: Calgary Police Service
Position Type: 1 Temporary (up to 18 months)
Location: 5111- 47 Street N.E.
Compensation: Pay Grade 8 $37.77 - 50.50 per hour
Days of Work: This position typically works a 5 day
work week with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: October 16, 2025
Job ID #: 312759
About City of Calgary
City of Calgary employees deliver the services, run the programs and operate the facilities that support a city of over one million people. If you are committed to public service, enjoy collaborating with others, and have a desire to learn and grow, join us and make a difference in the lives of Calgarians. We offer competitive wages, comprehensive health benefits and insurance, defined benefit pension plan, work-life balance, flexible work options, health-spending account, diverse and inclusive workplace, learning and development opportunities, wellness programs and more.
A common purpose guides all our choices and decisions - to make life better every day. We anticipate the future and are committed to fostering a culture of innovation, creativity and best practices. We are at our best when we take responsibility for our actions and work together for the benefit of the people of Calgary. Together we make Calgary a great place to make a living, a great place to make a life.
Make working for The City work for you, apply today at www.calgary.ca/careers.
To speak with a City recruiter, connect with Ashu Gandhi, David Fletcher or Jaci Spence-Eising on LinkedIn.