About the role
Job Description
What will you do?
- Act as the key contact for the executive that you will be supporting.
- Document technical meeting minutes and maintain action items.
- Manage team moves and changes in workday including vacation tracking and absence management
- Management of compliance reporting tasks such as overdue staff training, expenses, etcetera
- Manage and maintain the executive calendar, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided
- Act as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon return
- For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
- Coordinate all requirements, maintain appropriate records in managing the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
- Support in the organization of quarterly town halls, employee recognition celebrations, and other team events
- Maintain global distribution list and distributes group-wide communications
- Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization
Must-have
- 2-5 years’ experience in office administration and providing support to senior-level management or relevant experience
- Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization
- Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
- Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements
- Ability to work efficiently and accurately with minimal supervision
- Proficient in Microsoft Word, PowerPoint, Excel, and Outlook. Ability to create and edit documents, and PowerPoint slide decks as per guidance provided
- Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills
- Excellent written communication skills
Nice-to-have
- Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
- Professionalism, initiative, enthusiasm, energy, and a sense of urgency
- Financial industry Executive Admin experience
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Additional Job Details
Address:
16 YORK ST:TORONTO
City:
Toronto
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
TECHNOLOGY AND OPERATIONS
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2025-10-16
Application Deadline:
2025-10-30
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Inclusion** and Equal Opportunity Employment**
At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.
Join our Talent Community
Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.
Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.
About RBC
Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance. Our success comes from the 94,000+ employees who leverage their imaginations and insights to bring our vision, values and strategy to life so we can help our clients thrive and communities prosper. As Canada's biggest bank and one of the largest in the world, based on market capitalization, we have a diversified business model with a focus on innovation and providing exceptional experiences to our more than 17 million clients in Canada, the U.S. and 27 other countries. Learn more at rbc.com. We are proud to support a broad range of community initiatives through donations, community investments and employee volunteer activities. See how at www.rbc.com/community-social-impact.
La Banque Royale du Canada est une institution financière mondiale définie par sa raison d'être, guidée par des principes et orientée vers l'excellence en matière de rendement. Notre succès est attribuable aux quelque 94 000+ employés qui mettent à profit leur créativité et leur savoir faire pour concrétiser notre vision, nos valeurs et notre stratégie afin que nous puissions contribuer à la prospérité de nos clients et au dynamisme des collectivités. Selon la capitalisation boursière, nous sommes la plus importante banque du Canada et l'une des plus grandes banques du monde. Nous avons adopté un modèle d'affaires diversifié axé sur l'innovation et l'offre d'expériences exceptionnelles à nos plus de 17 millions de clients au Canada, aux États Unis et dans 27 autres pays. Pour en savoir plus, visitez le site rbc.com/francais
Nous sommes fiers d'appuyer une grande diversité d'initiatives communautaires par des dons, des investissements dans la collectivité et le travail bénévole de nos employés. Pour de plus amples renseignements, visitez le site www.rbc.com/collectivite-impact-social.
About the role
Job Description
What will you do?
- Act as the key contact for the executive that you will be supporting.
- Document technical meeting minutes and maintain action items.
- Manage team moves and changes in workday including vacation tracking and absence management
- Management of compliance reporting tasks such as overdue staff training, expenses, etcetera
- Manage and maintain the executive calendar, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided
- Act as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon return
- For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
- Coordinate all requirements, maintain appropriate records in managing the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
- Support in the organization of quarterly town halls, employee recognition celebrations, and other team events
- Maintain global distribution list and distributes group-wide communications
- Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization
Must-have
- 2-5 years’ experience in office administration and providing support to senior-level management or relevant experience
- Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization
- Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
- Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements
- Ability to work efficiently and accurately with minimal supervision
- Proficient in Microsoft Word, PowerPoint, Excel, and Outlook. Ability to create and edit documents, and PowerPoint slide decks as per guidance provided
- Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills
- Excellent written communication skills
Nice-to-have
- Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
- Professionalism, initiative, enthusiasm, energy, and a sense of urgency
- Financial industry Executive Admin experience
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Additional Job Details
Address:
16 YORK ST:TORONTO
City:
Toronto
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
TECHNOLOGY AND OPERATIONS
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2025-10-16
Application Deadline:
2025-10-30
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Inclusion** and Equal Opportunity Employment**
At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.
Join our Talent Community
Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.
Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.
About RBC
Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance. Our success comes from the 94,000+ employees who leverage their imaginations and insights to bring our vision, values and strategy to life so we can help our clients thrive and communities prosper. As Canada's biggest bank and one of the largest in the world, based on market capitalization, we have a diversified business model with a focus on innovation and providing exceptional experiences to our more than 17 million clients in Canada, the U.S. and 27 other countries. Learn more at rbc.com. We are proud to support a broad range of community initiatives through donations, community investments and employee volunteer activities. See how at www.rbc.com/community-social-impact.
La Banque Royale du Canada est une institution financière mondiale définie par sa raison d'être, guidée par des principes et orientée vers l'excellence en matière de rendement. Notre succès est attribuable aux quelque 94 000+ employés qui mettent à profit leur créativité et leur savoir faire pour concrétiser notre vision, nos valeurs et notre stratégie afin que nous puissions contribuer à la prospérité de nos clients et au dynamisme des collectivités. Selon la capitalisation boursière, nous sommes la plus importante banque du Canada et l'une des plus grandes banques du monde. Nous avons adopté un modèle d'affaires diversifié axé sur l'innovation et l'offre d'expériences exceptionnelles à nos plus de 17 millions de clients au Canada, aux États Unis et dans 27 autres pays. Pour en savoir plus, visitez le site rbc.com/francais
Nous sommes fiers d'appuyer une grande diversité d'initiatives communautaires par des dons, des investissements dans la collectivité et le travail bénévole de nos employés. Pour de plus amples renseignements, visitez le site www.rbc.com/collectivite-impact-social.