Overview We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. This role is essential in supporting daily operations and ensuring a smooth workflow within the office environment. The Administrative Assistant will be responsible for a variety of tasks that contribute to the overall efficiency of our organization.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries with professionalism.
• Operate multi-line phone systems, ensuring effective communication both internally and externally.
• Provide exceptional customer service and support to clients and staff, addressing their needs promptly.
• Maintain organized filing systems for documents, ensuring easy access and retrieval of information.
• Perform data entry tasks accurately and efficiently, utilizing computer literacy skills.
• Assist in calendar management, scheduling appointments, and coordinating meetings as required.
• Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.
• Conduct proofreading of documents to ensure accuracy and professionalism in all communications.
• Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
• Collaborate with team members on various administrative projects to enhance office management efficiency.

Experience

• Previous experience in an administrative role is preferred, with a focus on clerical duties and office management.
• Familiarity with front desk operations and customer support is highly desirable.
• Bilingual candidates are encouraged to apply to better serve our diverse clientele.
• Strong typing skills and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) are essential.
• Experience with multi-line phone systems and excellent phone etiquette are required for effective communication.
• Knowledge of dental or medical receptionist duties is a plus but not mandatory.
• Proven organizational skills with the ability to manage time effectively in a fast-paced environment.
• A background in personal assistant roles or similar positions will be considered an asset. Join us as we strive for excellence in providing top-notch administrative support while fostering a collaborative work environment!

Job Types: Full-time, Part-time, Permanent

Pay: $18.00-$20.00 per hour

Education:

• AEC / DEP or Skilled Trade Certificate (required)

Experience:

• Administrative: 2 years (required)

Language:

• French (required)

Work Location: In person