Information Management Analyst and Supervisor
About the role
Important
Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.
Closing Date
2025-09-19
Reference Number
25-968-08-057
Job Category
Experienced
Who Can Apply
Canadian Citizens
Location
Ottawa, Ontario
Salary Range
$99,392 - $120,917
Status
Indeterminate (permanent)
Language Requirement
Bilingual BBB and CBC
Job Summary
Information Management Analyst:
- Plan and conduct in-house reviews and special studies by identifying concerns and program deficiencies; by researching and analysing relevant policies, procedures, processes and by recommending and implementing solutions/improvements to ensure data and information management requirements are met.
- Develop and provide presentations to all level of Service employees by promoting IMED programs and business requirements related to Information and Data.
- Develop new methodologies, approaches/strategies and recommend solutions to ensure the efficient operation of IMED programs by researching and evaluating new information and data management tools through the introduction or evolution of technology.
- Provide stakeholder requirements for data and information as part of all Service projects and initiatives.
- Manage and communicate information and data management best practices that support business areas in being compliant with and aware of CSIS and Government of Canada information and data legislation, regulation, policies and CSIS Data Principles.
- Act as a subject matter expert for all personnel regarding complex CSIS information and data management issues in order to determine IMED impact as well as provide effective solution options.
- Liaise with other government departments/agencies to ensure that CSIS information and data management practices and procedures remain effective and efficient when new technology policies and projects are introduced.
Supervisor:
- Manage the activities of the section by planning, developing/monitoring/revising plans/objectives, directing subordinates and evaluating work performance.
- Conduct research and analysis on critical issues and concerns as identified by management.
- Forecast/review results and expectations and implement short/long term program and resource requirements.
- Prepare detailed documents on issues pertaining to projects by gathering information and data; conducting analysis and preparing reports and assessments of gaps and opportunities.
- Analyse information and provide support to meet Division and Branch requirements for plans, policies and budgetary needs in accordance with Service requirements.
- Control/administer all initiativesprocess by evaluating/recommending changes to policy / standards/ methods/procedures.
- Liaise with other government departments/agencies to ensure that CSIS is able to remain effective and efficient when new technology policies and projects are being developed and introduced.
- Lead/coach/manage employee directly and indirectly to respond to their needs and ensure excellent client service.
Education
- Undergraduate degree and three (3) years of experience*, or
- College diploma and five (5) years of experience*, or
- High school diploma and seven (7) years of experience*.
The Undergraduate degree/College Diploma must be obtained from an accredited learning institution recognized in Canada. If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.
Experience
*Experience is defined as working in an Information and Data Management** or Information Technology*** environment including research, analysis, information or data life cycle management.
**Information and Data Management is defined as, for example, information and data governance/policy, records management, access to information and privacy, information management systems, archives and libraries.
***Information technology is defined as, for example, information technology governance/policy, metadata management, business analysis.
Candidates must also possess:
- Two (2) years experience researching standards and practices, gathering, analyzing or providing requirements for projects.
- Two (2) years experience in identifying problems and challenges and recommending solutions to management.
- Two (2) years of experience providing both written and oral communication (e.g. briefing notes, presentations and status reports) to employees at different levels.
- Two (2) years of experience communicating or advising employees on policies and procedures.
- For the Supervisor position only, candidates must also possess two (2) years of formal supervisory experience****
**** Formal supervision entails the day to day planning, organizing, directing, motivating and documenting the performance of the work of others (team) in achieving / attaining results within an organization.
Competencies
- Behavioural flexibility
- Organizational skills / multitasking
- Communication
- Initiative
- Analytical Skills
- Problem solving
- Leadership and Motivation (Supervisor only)
Assets
An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Assets can help determine right fit in certain circumstances.
- Recent experience dealing with legislative Data and Information Management requirements in support of administrative, legal or litigation proceedings such as ATIP requests, etc.
- Experience in researching and writing Data and Information Management policies, procedures or standards.,
- Experience in creating planning documents
Conditions of Employment
Not Applicable
Notes
While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.
If you need accommodations during the recruitment process, please mention it to the HR representative.
Employment Equity Gaps have been identified among Racialized groups and Indigenous Peoples for this position. You are invited to voluntarily self-declare in your cover letter if you belong to any of these groups, as this information will be considered in the selection process.
Security Requirements
Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.
Others
Important
Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.
CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.
CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.
Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.
CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.
The personal information provided in your application is protected under the Privacy Actand will be held in Personal Information Bank SIS/P-PU-025.
We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.
About National Research Council Canada / Conseil national de recherches Canada
The National Research Council of Canada (NRC) is the Government of Canada's largest research and technology organization. Working with our partners, we're delivering a national platform for innovation. We conduct research, support small and medium-sized companies to help them scale up and compete and we connect Canadian innovators to leading R&D capabilities. We also enable cross-sector partnership and collaboration here at home.
Terms of use: https://nrc.canada.ca/en/corporate/contact-us/stay-connected
Le Conseil national de recherches Canada (CNRC) est la plus grande organisation de recherche et de technologie du gouvernement du Canada. Nous fournissons, en collaboration avec nos partenaires, une plateforme nationale pour l'innovation. Nous faisons de la recherche, nous soutenons les PME pour les aider à prendre de l'expansion et à être concurrentielles. Nous mettons les innovateurs canadiens en contact avec des capacités de R D de pointe et favorisons également les partenariats et la collaboration intersectoriels ici au pays.
Conditions d'utilisation : https://nrc.canada.ca/fr/organisation/contactez-nous/restez-branches
Information Management Analyst and Supervisor
About the role
Important
Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.
Closing Date
2025-09-19
Reference Number
25-968-08-057
Job Category
Experienced
Who Can Apply
Canadian Citizens
Location
Ottawa, Ontario
Salary Range
$99,392 - $120,917
Status
Indeterminate (permanent)
Language Requirement
Bilingual BBB and CBC
Job Summary
Information Management Analyst:
- Plan and conduct in-house reviews and special studies by identifying concerns and program deficiencies; by researching and analysing relevant policies, procedures, processes and by recommending and implementing solutions/improvements to ensure data and information management requirements are met.
- Develop and provide presentations to all level of Service employees by promoting IMED programs and business requirements related to Information and Data.
- Develop new methodologies, approaches/strategies and recommend solutions to ensure the efficient operation of IMED programs by researching and evaluating new information and data management tools through the introduction or evolution of technology.
- Provide stakeholder requirements for data and information as part of all Service projects and initiatives.
- Manage and communicate information and data management best practices that support business areas in being compliant with and aware of CSIS and Government of Canada information and data legislation, regulation, policies and CSIS Data Principles.
- Act as a subject matter expert for all personnel regarding complex CSIS information and data management issues in order to determine IMED impact as well as provide effective solution options.
- Liaise with other government departments/agencies to ensure that CSIS information and data management practices and procedures remain effective and efficient when new technology policies and projects are introduced.
Supervisor:
- Manage the activities of the section by planning, developing/monitoring/revising plans/objectives, directing subordinates and evaluating work performance.
- Conduct research and analysis on critical issues and concerns as identified by management.
- Forecast/review results and expectations and implement short/long term program and resource requirements.
- Prepare detailed documents on issues pertaining to projects by gathering information and data; conducting analysis and preparing reports and assessments of gaps and opportunities.
- Analyse information and provide support to meet Division and Branch requirements for plans, policies and budgetary needs in accordance with Service requirements.
- Control/administer all initiativesprocess by evaluating/recommending changes to policy / standards/ methods/procedures.
- Liaise with other government departments/agencies to ensure that CSIS is able to remain effective and efficient when new technology policies and projects are being developed and introduced.
- Lead/coach/manage employee directly and indirectly to respond to their needs and ensure excellent client service.
Education
- Undergraduate degree and three (3) years of experience*, or
- College diploma and five (5) years of experience*, or
- High school diploma and seven (7) years of experience*.
The Undergraduate degree/College Diploma must be obtained from an accredited learning institution recognized in Canada. If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.
Experience
*Experience is defined as working in an Information and Data Management** or Information Technology*** environment including research, analysis, information or data life cycle management.
**Information and Data Management is defined as, for example, information and data governance/policy, records management, access to information and privacy, information management systems, archives and libraries.
***Information technology is defined as, for example, information technology governance/policy, metadata management, business analysis.
Candidates must also possess:
- Two (2) years experience researching standards and practices, gathering, analyzing or providing requirements for projects.
- Two (2) years experience in identifying problems and challenges and recommending solutions to management.
- Two (2) years of experience providing both written and oral communication (e.g. briefing notes, presentations and status reports) to employees at different levels.
- Two (2) years of experience communicating or advising employees on policies and procedures.
- For the Supervisor position only, candidates must also possess two (2) years of formal supervisory experience****
**** Formal supervision entails the day to day planning, organizing, directing, motivating and documenting the performance of the work of others (team) in achieving / attaining results within an organization.
Competencies
- Behavioural flexibility
- Organizational skills / multitasking
- Communication
- Initiative
- Analytical Skills
- Problem solving
- Leadership and Motivation (Supervisor only)
Assets
An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Assets can help determine right fit in certain circumstances.
- Recent experience dealing with legislative Data and Information Management requirements in support of administrative, legal or litigation proceedings such as ATIP requests, etc.
- Experience in researching and writing Data and Information Management policies, procedures or standards.,
- Experience in creating planning documents
Conditions of Employment
Not Applicable
Notes
While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.
If you need accommodations during the recruitment process, please mention it to the HR representative.
Employment Equity Gaps have been identified among Racialized groups and Indigenous Peoples for this position. You are invited to voluntarily self-declare in your cover letter if you belong to any of these groups, as this information will be considered in the selection process.
Security Requirements
Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.
Others
Important
Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.
CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.
CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.
Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.
CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.
The personal information provided in your application is protected under the Privacy Actand will be held in Personal Information Bank SIS/P-PU-025.
We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.
About National Research Council Canada / Conseil national de recherches Canada
The National Research Council of Canada (NRC) is the Government of Canada's largest research and technology organization. Working with our partners, we're delivering a national platform for innovation. We conduct research, support small and medium-sized companies to help them scale up and compete and we connect Canadian innovators to leading R&D capabilities. We also enable cross-sector partnership and collaboration here at home.
Terms of use: https://nrc.canada.ca/en/corporate/contact-us/stay-connected
Le Conseil national de recherches Canada (CNRC) est la plus grande organisation de recherche et de technologie du gouvernement du Canada. Nous fournissons, en collaboration avec nos partenaires, une plateforme nationale pour l'innovation. Nous faisons de la recherche, nous soutenons les PME pour les aider à prendre de l'expansion et à être concurrentielles. Nous mettons les innovateurs canadiens en contact avec des capacités de R D de pointe et favorisons également les partenariats et la collaboration intersectoriels ici au pays.
Conditions d'utilisation : https://nrc.canada.ca/fr/organisation/contactez-nous/restez-branches