Status

Permanent Full-Time

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

Immediately

Salary

Per hour

Salary Grade

$71,766.00 - $81,494.00

Department

York Region -> Community & Health Services -> Housing Services

Location

Housing Services Branch - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary)
Hybrid work opportunities may apply - CA

Job Description (E)

ABOUT US
Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER
Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.

• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.

• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.

• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

Reporting to the General Manager, is responsible for providing administrative support including handling sensitive political and human resource issues; preparing correspondence and reports, maintaining and tracking all reports coming in and out of the office; researching and compiling background information; arranging meetings and appointments; taking formal minutes at meetings; maintaining office administration and records management processes and procedures; responding to and/or redirecting inquiries/communications; and completing special projects, as assigned.

WHAT YOU WILL BE DOING

• Provides administrative support to the General Manager as related to the applicable office and portfolio.

• Assists in researching and gathering background materials; edits documents and ensures timely availability of required presentations and briefing notes.

• Conducts research, writes, prepares and coordinates background materials, presentations, and briefing notes, for responses to inquiries, for meetings, and reports.

• Maintains schedules using Microsoft Outlook, ensuring effective calendar coordination.

• Coordinates and monitors the timely submission of all reports, including Committee and Council reports, as required.

• Takes meeting minutes, ensures the provision of necessary background materials in advance, and follows up on outstanding matters.

• Ensures the security and controlled release of confidential and sensitive documents and reports.

• Performs general office duties, identifying and implementing best practices and procedures in office administration and programs.

• Organizes meetings and training sessions, including contacting participants, booking meeting rooms, arranging refreshments, and requesting audio/visual equipment.

• Arranges travel and accommodation as directed, and handles registrations for conventions and conferences.

• Orders office supplies, ensures the effective functioning of office equipment, and arranges for maintenance or repairs as needed.

• Assists and facilitates communications between the General Manager and staff, elected officials, outside agencies, and the public.

• Prepares confidential correspondence, documents and reports for the Director or General Manager, including Council and Committee reports, charts, and graphs.

• Manages incoming communications addressed to the General Manager, redirecting and responding as necessary to ensure urgent matters are promptly addressed.

• Manages information in accordance with legislation and corporate standards.

• Performs other duties as assigned, in accordance with Branch and Department objectives.

• May occasionally be required to respond to emergency situations outside of normal business hours, as related to the Departmental Emergency Plan.

WHAT WE ARE LOOKING FOR

• Successful completion of a Community College Diploma in Business Studies or related field, or approved equivalent combination of education and experience.
• Minimum three (3) years progressively responsible administrative experience with an emphasis on determining priorities and organizing activities of a diverse work assignment.
• Demonstrated experience in organizing meetings, including preparation of agendas, taking minutes, documentation and circulation of minutes, with attention to detail and accuracy.
• Knowledge of general office procedures, preparing documents and records management practices.
• Knowledge of Department and Branch services and programs and ability to relate information to meet customer needs.
• Ability to demonstrate the Region’s core competencies.
• Intermediate skills in virtual platforms and MS Office Suite.
• Ability to manage daily workload, set priorities and meet required deadlines with conflicting demands and changing priorities.
• Demonstrated writing skills to prepare draft correspondence and reports related to programs and services delivered using templates and from rough copy.
• Ability to work independently and with teams and with ability to manage competing priorities.
• Ability to travel to off site locations in a timely and efficient manner, as required.
• Ability to work outside regular business hours, as required.

Council Approval Date

Scheduled Weekly Hours

35

Scheduled Shifts

Operational Hours

Close Date

May 13, 2026

of Hires Needed

1

Union

Non Union Staff

Please apply online by 5:00PM EST of the closing date indicated above.

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.