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Apply By: Wednesday, January 7, 2026 11:59 pm EST

Records File Clerk (Irregular On-Call)

Job ID:

236298

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Court Services Division

City:

Newmarket

Position(s) language:

English

Job term:

2 Temporary (up to 12 months)

Job code:

06OAD - Office Administration 06

Salary:

$25.32 - $29.24 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

and start your career in public service!
Do you want to be part of Ontario's justice system and make a real impact? The Ministry of the Attorney General is looking for a motivated, energetic person with strong customer service and time management skills. As a Records File Clerk in the Court Services Division, you'll help manage one of the largest filing systems in the province—over 300,000 records! Your work will keep court operations running smoothly and ensure important files are always organized and accessible. If you're detail-oriented and thrive in a busy environment, this is your chance to join a team that matters.

Please note: you will work zero to 36.25 hours per week, depending on operational requirements, with no guaranteed hours.

About the job

As a Records File Clerk, you will help keep Ontario's court system organized and running smoothly. Your main job is to manage a large filing system with hundreds of thousands of court records. Here's what you'll do:

• Organize and file legal documents so they are easy to find, and fix any mistakes or missing files.

• Prepare and transfer court files to the Records Centre and update tracking systems.

• Help judges, lawyers, the public, and court staff by finding and delivering the files they need.

• Serve clients at the public counter and by phone, explain how to order files, and process payments.

• Make sure court records are safe and only accessed by authorized people.

This role is perfect for someone who is organized, pays attention to detail, and enjoys helping others in a busy environment.

What you bring to the team

Records Management Skills

• You know how to organize and retrieve files using numerical and alphabetical systems.
• You can learn court procedures to find missing files and apply rules like fee schedules under the Administration of Justice Act.

Administrative and Organizational Skills:

• You understand general office procedures and basic accounting to process payments and balance the till.
• You can manage priorities in a busy environment and safely lift and move boxes and files.

Computer Skills:

• You are comfortable using word processing and database programs.

Customer Service and Communication Skills

• You can handle requests and complaints politely when helping clients at the public counter or by phone.

• You can write clearly to provide information, order court files, and prepare documents for storage.

If you are organized, detail-oriented, and enjoy helping people, this job is a great fit for you!

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Wednesday, January 7, 2026 11:59 pm EST

Position details:

• 2 English Temporary - Irregular On-Call, duration up to 12 months, 50 Eagle St W, Newmarket, Central Region, Criminal Record and Judicial Matters Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Friday, December 19, 2025

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together