At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project: The Contract Administrator is responsible for the effective delivery of construction‑phase contract administration services on a large, complex infrastructure or built‑environment project.Working closely with the Project Leader / Project Manager, the Contract Administrator ensures that contractual processes are applied consistently, transparently, and in accordance with the contract, governance requirements, and applicable legislation. The role requires a strong understanding of commercial management, formal contract administration, and public‑sector or regulated delivery environments.

Our values shape the way we work and define the people we want to join us on our journey.

Safety first - Going home safe and well:

• Support the promotion of a strong health and safety culture across the project team.
• Ensure contract administration activities support compliance with health and safety requirements.
• Identify and escalate any contractual or procedural issues that may present safety risk.
• Support accurate recording and reporting of safety‑related events where they have contractual implications.

Client focus – Deliver on our promise:

• Provide professional, timely, and well‑structured contract administration support to the client.
• Act as a reliable point of reference for contractual processes, obligations, and documentation.
• Support the client with clear advice on contractual entitlements, change management, and commercial risk.
• Build effective working relationships with contractors, consultants, and delivery partners.

Integrity – Always do the right thing:

• Administer the contract fairly, consistently, and in accordance with its terms.
• Maintain accurate, complete, and auditable records suitable for public‑sector scrutiny.
• Ensure changes, claims, and notices are managed in a transparent and contract‑compliant manner.
• Escalate risks, non‑compliance, or emerging disputes promptly and objectively.

Create opportunity for our people to excel:

• Work collaboratively within the project leadership and commercial team.
• Share contractual knowledge and best practice with colleagues and junior staff.
• Support continuous improvement in contract administration processes and controls.
• Contribute to a positive, professional project team culture.

Key responsibilities

• Administration of the construction contract in accordance with its terms and conditions.
• Management and tracking of RFIs, submittals, technical queries, and contractual correspondence.
• Administration of change control processes, including instructions, variations, and compensation events.
• Review and processing of contractor submissions including applications for payment.
• Maintenance of contract registers, logs, and audit trails.
• Support resolution of contractual issues, disputes, and claims through structured, evidence‑based analysis.
• Attendance at project meetings and provision of contract administration input and advice.
• Support project close‑out, certification, and post‑completion obligations.

What You’ll need to have

• Proven experience delivering contract administration services on complex construction or infrastructure projects.
• Strong understanding of construction contracts and formal contract administration processes.
• Experience working within public‑sector, regulated, or highly governed environments.
• Excellent attention to detail, organization, and record‑keeping capability.
• Strong written communication skills and ability to produce clear, professional contractual correspondence.
• Ability to manage multiple contractual matters concurrently and to tight timeframes.

You’ll also have

• Degree in quantity surveying, construction management, engineering, or a related discipline.
• Professional Quantity Surveyor (PQS) designation in Canada (e.g. CIQS or working toward) – preferable though not essential
• Experience supporting commercial management, change control, and payment certification.
• Familiarity with document control systems and formal reporting requirements.
• Commercial awareness and the ability to balance contractual compliance with practical delivery needs.
• Commercial awareness and the ability to balance risk, quality, programme, and client outcomes.

Note: The estimated salary for this position is 180,000-240,000 CAD. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval)