Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Support Partners through calendar and email management, invoicing, A/R, travel bookings/arrangements
• Maintain Partner contacts
• Coordinate and schedule internal and external meeting, appointment logistics and prepare supporting material
• Act as a point of contact for internal and external clients
• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
• Review upcoming deadlines and work requirements with the team or partners
• Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform
• Aid in the invoicing process for assigned partners, including monitoring WIPs, expenses to be charged, drafting invoices, finalizing and issuing invoices to clients as per billing deadlines/schedules
• Conduct quality review (accuracy, completeness, appearance) of outgoing correspondence
• Track upcoming client year ends and monitor deadlines
• Record minutes at various meetings and distribute or archive them accordingly
• Prepare, submit and reconcile expense reports
• Maintain electronic filing systems
• Contribute to the development of new ideas and approaches to improve work processes
• Work collaboratively with other team members and leadership
• Maintain flexibility to work overtime, as necessary
• Occasional back up reception required
• Fax, photocopy and scan documents, as required

Skills and Experience

• Completion of related post-secondary education in administration is an asset
• Two (2) to four (4) years of related administrative/clerical experience
• Experience in a professional services environment is considered an asset
• Strong computer literacy including effective working skills of Microsoft Word and Excel
• Previous experience with Caseware, Caseview and Taxcycle is considered an asset
• Strong client service focus in dealing with both external and internal clients, displaying integrity, tact and discretion
• Ability to problem solve, including proactive approach to working with team while demonstrating flexibility
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously

Core Competencies and Personal Characteristics

• Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
• Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
• Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
• Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
• Flexibility- adapts effectively to changing priorities, environments, and demands; demonstrates resilience and openness to new ideas, approaches, and responsibilities to support team and organizational success.
• Adapts effectively to changing priorities, environments, and demands; demonstrates resilience and openness to new ideas, approaches, and responsibilities to support team and organizational success.
• Collective mindset- collaborates effectively with others by fostering trust, respect, and shared accountability; contributes to a positive team environment by supporting colleagues, valuing diverse input, and working toward common goals

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!