We require a permanent full-time Accounts Payable (Materials) Clerk to join our accounting team.

Reporting to the CFO, the AP Materials Clerk position is responsible for the precise and swift recording and payment of all material purchases. The position requires key attention to detail, ability to communicate and maintain positive relationships with vendors, and organizational skills.

Duties and responsibilities

• Record material purchases in Greenspark daily, including pricing all tickets based on scale lists or approved price lists (purchase orders, formula pricing, bucket list accounts, etc.)

  • The AP Clerk must maintain a skeptical mind, identifying any unusual prices, purchases, or payment requests
  • The AP Clerk shall assist with month-end closing, including ensuring all tickets are ready for approval by the second Friday of the month, or as otherwise indicated by the CFO. This includes inquiring of all open tickets with all necessary stakeholders (i.e. owners, purchasers, etc.)

• Processing payments on a weekly basis, which include the following:

  • Obtaining necessary approvals prior to payment
  • Analyzing payables to determine due dates and ensuring issuance of cheques, credit card payments, and wires are made in a timely manner
  • Tracking statements alongside vendors to ensure all required expenses are recorded in the proper period

• Communicating with suppliers in a professional and responsive manner. This may include answering supplier inquiries regarding payments, settlement reports, pricing, etc.

• Maintaining an organized filing system for all material payables

• Some cash reconciliation

  • The reconciliation duties of the Industrial Metals and Buyer drawers are to be shared evenly with the AP (Services) Clerk
  • Ensure sufficient documentation and record keeping of cash transactions throughout the day

• Analyzing and improving the payables process

• Perform month end entries by the applicable deadline, including but not limited to petty cash expenses

• The AP Materials Clerk may be responsible for additional duties in the absence of a colleague, or as the company requires

Qualifications

• Post-Secondary education in business or accounting

• 1-2 years related AP experience

• Experience with QuickBooks and Greenspark is an asset, but not required

• Possess strong attention to detail, including but not limited to the ability to prioritize and problem solve

• Possess strong verbal and written communication skills to ensure exceptional customer service

• Experience with Microsoft excel is a must

• Ability to meet deadlines

Working conditions

• The AP Clerk is required to work a minimum of 40 hours per week, Monday to Friday from 8:00am to 4:30pm. End of day petty cash reconciliation may be required from time to time
• There may be occasions where the employee is required to work extended hours during peak accounting periods, such as month-end or year-end, in order to complete outstanding tasks
• This position is “in office” and does not allow for remote or hybrid work arrangements