The Legal Assistant coordinates and performs high level tasks to support multiple lawyers’ practices. This role requires excellent time management, communication, and organizational skills. It also requires extensive knowledge of the courts and agency procedures in labor and employment law.

This role is located in Toronto and follows a hybrid schedule of 2 days per week in office unless business requires otherwise.

Pursuant to Ontario Employment Act, 2000 (ESA), the annual salary range for this position is $74,000 - $101,000 CAD contingent on relevant experience and education and includes eligibility for performance-based bonuses. We offer generous compensation and benefits packages. This is a new position. We do not use AI-based tools to assist in the screening, assessment, or selection of applicants for this role.

Responsibilities

• Responsible for coordinating lawyer support from various corporate departments including calendar and billing teams.
• Responsible for verifying court and other deadlines and alerting lawyers.
• Responsible for creating and updating litigation matters.
• Responsible for coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
• Responsible for e-filing documents with courts and agencies in accordance with applicable rules.
• Responsible for timely and properly filing documents and associated materials in the firm’s filing system.
• Responsible for accurately creating and submitting new client matters within firm standards.
• Responsible for coordinating transcription of audio recordings.
• Responsible for coordinating the printing and assembling of documents with office services personnel.
• Responsible for maintaining lawyer contact lists and quarterly contingency plan filings.
• Responsible for timely submission of weekly task log identifying projects and assignments.
• May be responsible for reviewing and revising client pre-bills.
• Hybrid schedule with in-office attendance required at least twice per week.

Qualifications

• Minimum 5 years' experience as a legal assistant, preferably with labour and employment law experience.
• Highly organized with the ability to support multiple lawyers’ practices and coordinate multiple tasks and requests effectively.
• Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs.
• Demonstrates initiative to identify, monitor, and execute tasks related to case timelines.
• Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.
• Demonstrates advanced knowledge and proven expertise to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
• Possesses extensive knowledge of court rules and filing procedures.
• Demonstrates proficiency in using MS Office (Excel, PowerPoint, OneNote, Outlook, Word), and Adobe.
• Experience with document management systems (i.e., NetDocuments).
• Proficiency in InTapp time keeping and 3E Accounting software is preferred.
• Demonstrates expertise in creating compliant legal documents and correspondence.
• Demonstrates knowledge of legal terminology.

Education & Certifications

• Bachelor's degree preferred.

Experience Required

• Minimum 5 years' experience as a legal assistant.
• Labor and employment law experience or other similar practice area experience a plus.

About Littler Littler LLP is the largest global management-side employment and labour law firm exclusively devoted to representing management. We have the depth and breadth of over 1,900 lawyers in 100 offices with a history that spans 75 years. We advise and represent employers in all aspects of workplace and human resources law, including wrongful dismissal and other employment legislation, labour relations, human rights, workplace investigations, training, pay equity and privacy. This is a unique opportunity to join a leading global firm with a local feel.

Littler’s unparalleled commitment to labour and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

Benefits Littler LLP offers a competitive salary and a generous benefits plan, including medical, dental, vision, long term disability, life and AD&D, employee assistance, and a registered retirement savings plan (RRSP).

For more information about our firm visit: www.littler.com.

For inquiries regarding this opportunity, please e-mail Alyssa Maggiacomo with the job title in the subject line.

Littler Mendelson is proud to be an equal opportunity employer.

This job posting is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. Application Please note applications are only accepted through our careers page at www.littler.com/careers. If you have questions regarding this opportunity, please e-mail Alyssa Maggiacomo with the job title in the subject line.

No agencies or recruiters please.