Director, Corporate Records, Information Management, Access and Privacy
About the role
Get a behind-the-scenes look at this exciting opportunity by listening to Aileen Giesbrecht, City Clerk and Returning Officer at the City of Edmonton in this exclusive podcast ( https://bit.ly/coedirector1 ). In the recording, Aileen provides our listeners with an overview of the important work happening in the corporate records and privacy area. We also learn about what she is looking for in the ideal candidate for the Director, Corporate Records, Information Management, Access & Privacy position. To view a transcript of the conversation, click here: https://bit.ly/4nVbpj4
Do you have a strategic mind and enjoy building an organization’s cultural awareness around access to information, protection of personal privacy and lifecycle management of information? Have you had experience briefing senior leadership on issues related to corporate records, information management, privacy of personal information, and access to information?
As a member of the Office of the City Clerk Leadership Team and reporting to the City Clerk, the Director, Corporate Records, Information Management, Access & Privacy leads the Corporate Access and Privacy (CAP) Program under the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA). The Director supports a well-managed City by providing strategic direction for the CAP program, privacy and access recommendations for administration, and technical opinions to the City Clerk, City Council, the City Manager and Executive Leadership Team.
The Director furthers the City’s legislative duty and ethical commitment to access and privacy. The Director’s decision-making authority is granted through the City’s ATIA and POPA Delegation Order, and registered with the provincial Office of the Information and Privacy Commissioner. The Director’s portfolio serves all of the corporation, City employees, residents, and the broader community by working to ensure access to information while protecting the privacy and personal information of Edmontonians and City employees.
The Director also strives to ensure City records in all formats and forms (e.g., data in databases, physical records, Google records) are appropriately retained, maintained and destroyed in accordance with federal, provincial and municipal legislation as well as operational, technical, environmental, financial and historical requirements. Accountable for developing policies and standards related to corporate-wide records and information management approach, the director is the leading expert in the field of records and information management for the City of Edmonton. Their role requires specialized knowledge of the City's information ecosystem, including awareness of all types of information created or received and a technical understanding of the architecture and functionality of data systems in which the information resides.
What will you do?
- Collaborate closely with the City Clerk to navigate issues, identify priorities and provide timely advice to City Administration
- Ensure that all City programs and services are designed to protect the democratic right of access to information and the protection of privacy, and that programs and services operate in compliance with the new Access to Information and Privacy legislation
- Present to the community and related professional organizations on the City’s access and privacy as it relates to corporate records and programs.
- Build trust and establish strong relationships with teams, departments and branches across the organization, civic agencies, boards and commissions and other external partners such as other orders of government and community organizations
- Lead employee development and coaching, performance evaluation and feedback, health and wellness, safety, conflict resolution, staff recruitment and succession planning
- Identify continuous improvement opportunities and develop strategies to support team development
- Anticipate business opportunities, influence policy, planning and initiatives, and foster a culture of accountability through performance measurement
- Integrate multi-disciplinary teams to work collaboratively with partners supporting corporate priorities
- Participate in City Council and committee meetings and provide clear, consistent and accurate governance and procedural advice
Qualifications:
- Knowledge, training and/or education in Library Sciences, Archival Studies, Information Management, Law, Public Administration or related disciplines
- Experience in a leadership role related to information and privacy
- Excellent people leadership skills to lead and manage change, build organizational talent and capacity and achieve organizational outcomes
- Certification in information access and privacy and advanced knowledge of access and privacy
- Applicable experience developing corporate policy
- Experience presenting on complex access and privacy, and information management topics
- Equivalent combinations of education and experience may be considered
Assets:
- A Master’s Degree in a related field
- Certification in records and information management
- Knowledge, training and/or education in strategic management, policy development, public administration and/or municipal government with Robert’s Rules or similar parliamentary rules
- Supplementary education and experience in local government, municipal law or administrative law
Skills required for success:
- Apply proven strategic planning skills with a future focus and proactive approach
- Build a respectful workplace culture through a values-based influencer approach and work collaboratively
- Understand complex municipal subject matter and build influential relationships with City Council, external agencies, orders of government, community organizations, and internal departments and branches
- Communicate with strong political acumen, strategic planning, issue resolution and decision-making skills
- Present complex ideas to diverse audiences, build positive relationships and establish clear expectations
- Service excellence, embracing diversity and promoting inclusiveness
- Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
- Embracing a culture of equity, diversity, reconciliation and inclusion
Conditions of Employment and Work Environment:
- 1 permanent, full-time position
- Hours of Work: 36.9 hours per week, Monday - Friday.
- Primary work location will be at the 3rd Floor City Hall (1 Sir Winston Churchill Square NW) with occasional work at the Corporate Records Centre (11103 184 Street) and Century Place (9803 102A Avenue)
- This position will require work outside of regular hours mentioned above as well as availability on evenings and weekends
- Salary: (Annually) $142,206.08 - $177,758.62
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca . Learn more about our benefits https://bit.ly/COEbenefits . Talent sourced through this process may be considered for similar opportunities within the City of Edmonton. Talent Acquisition Consultant: JM/SB
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation. IND 123
About City of Edmonton
We’re young, ambitious and building something extraordinary. Located on Treaty 6 Territory and with a population of over one million, Edmonton is one of Canada's youngest and fastest growing cities. We’re building a resilient and diverse economy, attracting the best and the brightest and striving to be a world leader in environmental sustainability. We value quality of life, community safety and a welcoming spirit that embraces new people and new ideas.
Director, Corporate Records, Information Management, Access and Privacy
About the role
Get a behind-the-scenes look at this exciting opportunity by listening to Aileen Giesbrecht, City Clerk and Returning Officer at the City of Edmonton in this exclusive podcast ( https://bit.ly/coedirector1 ). In the recording, Aileen provides our listeners with an overview of the important work happening in the corporate records and privacy area. We also learn about what she is looking for in the ideal candidate for the Director, Corporate Records, Information Management, Access & Privacy position. To view a transcript of the conversation, click here: https://bit.ly/4nVbpj4
Do you have a strategic mind and enjoy building an organization’s cultural awareness around access to information, protection of personal privacy and lifecycle management of information? Have you had experience briefing senior leadership on issues related to corporate records, information management, privacy of personal information, and access to information?
As a member of the Office of the City Clerk Leadership Team and reporting to the City Clerk, the Director, Corporate Records, Information Management, Access & Privacy leads the Corporate Access and Privacy (CAP) Program under the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA). The Director supports a well-managed City by providing strategic direction for the CAP program, privacy and access recommendations for administration, and technical opinions to the City Clerk, City Council, the City Manager and Executive Leadership Team.
The Director furthers the City’s legislative duty and ethical commitment to access and privacy. The Director’s decision-making authority is granted through the City’s ATIA and POPA Delegation Order, and registered with the provincial Office of the Information and Privacy Commissioner. The Director’s portfolio serves all of the corporation, City employees, residents, and the broader community by working to ensure access to information while protecting the privacy and personal information of Edmontonians and City employees.
The Director also strives to ensure City records in all formats and forms (e.g., data in databases, physical records, Google records) are appropriately retained, maintained and destroyed in accordance with federal, provincial and municipal legislation as well as operational, technical, environmental, financial and historical requirements. Accountable for developing policies and standards related to corporate-wide records and information management approach, the director is the leading expert in the field of records and information management for the City of Edmonton. Their role requires specialized knowledge of the City's information ecosystem, including awareness of all types of information created or received and a technical understanding of the architecture and functionality of data systems in which the information resides.
What will you do?
- Collaborate closely with the City Clerk to navigate issues, identify priorities and provide timely advice to City Administration
- Ensure that all City programs and services are designed to protect the democratic right of access to information and the protection of privacy, and that programs and services operate in compliance with the new Access to Information and Privacy legislation
- Present to the community and related professional organizations on the City’s access and privacy as it relates to corporate records and programs.
- Build trust and establish strong relationships with teams, departments and branches across the organization, civic agencies, boards and commissions and other external partners such as other orders of government and community organizations
- Lead employee development and coaching, performance evaluation and feedback, health and wellness, safety, conflict resolution, staff recruitment and succession planning
- Identify continuous improvement opportunities and develop strategies to support team development
- Anticipate business opportunities, influence policy, planning and initiatives, and foster a culture of accountability through performance measurement
- Integrate multi-disciplinary teams to work collaboratively with partners supporting corporate priorities
- Participate in City Council and committee meetings and provide clear, consistent and accurate governance and procedural advice
Qualifications:
- Knowledge, training and/or education in Library Sciences, Archival Studies, Information Management, Law, Public Administration or related disciplines
- Experience in a leadership role related to information and privacy
- Excellent people leadership skills to lead and manage change, build organizational talent and capacity and achieve organizational outcomes
- Certification in information access and privacy and advanced knowledge of access and privacy
- Applicable experience developing corporate policy
- Experience presenting on complex access and privacy, and information management topics
- Equivalent combinations of education and experience may be considered
Assets:
- A Master’s Degree in a related field
- Certification in records and information management
- Knowledge, training and/or education in strategic management, policy development, public administration and/or municipal government with Robert’s Rules or similar parliamentary rules
- Supplementary education and experience in local government, municipal law or administrative law
Skills required for success:
- Apply proven strategic planning skills with a future focus and proactive approach
- Build a respectful workplace culture through a values-based influencer approach and work collaboratively
- Understand complex municipal subject matter and build influential relationships with City Council, external agencies, orders of government, community organizations, and internal departments and branches
- Communicate with strong political acumen, strategic planning, issue resolution and decision-making skills
- Present complex ideas to diverse audiences, build positive relationships and establish clear expectations
- Service excellence, embracing diversity and promoting inclusiveness
- Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
- Embracing a culture of equity, diversity, reconciliation and inclusion
Conditions of Employment and Work Environment:
- 1 permanent, full-time position
- Hours of Work: 36.9 hours per week, Monday - Friday.
- Primary work location will be at the 3rd Floor City Hall (1 Sir Winston Churchill Square NW) with occasional work at the Corporate Records Centre (11103 184 Street) and Century Place (9803 102A Avenue)
- This position will require work outside of regular hours mentioned above as well as availability on evenings and weekends
- Salary: (Annually) $142,206.08 - $177,758.62
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca . Learn more about our benefits https://bit.ly/COEbenefits . Talent sourced through this process may be considered for similar opportunities within the City of Edmonton. Talent Acquisition Consultant: JM/SB
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation. IND 123
About City of Edmonton
We’re young, ambitious and building something extraordinary. Located on Treaty 6 Territory and with a population of over one million, Edmonton is one of Canada's youngest and fastest growing cities. We’re building a resilient and diverse economy, attracting the best and the brightest and striving to be a world leader in environmental sustainability. We value quality of life, community safety and a welcoming spirit that embraces new people and new ideas.