About the role
Summary: Reporting to the Chief Operating Officer (COO), the Administrative Coordinator will play a vital support role within LeverageTek's Corporate & Delivery Services team. This is a hands-on coordination role, ideal for a highly organized, proactive professional who thrives in a fast-paced environment and takes pride in keeping things running smoothly behind the scenes. You excel at managing competing priorities, communicating clearly, and anticipating the needs of the people around you. With a strong work ethic, positive attitude, and a collaborative spirit, you bring calm, structure, and reliability to a high-performing team.
This is a permanent, full-time position based in Ottawa, with a hybrid work model requiring in-office presence 3.5 days per week. Working hours are 8:00 AM to 4:30 PM, Monday to Friday.
This role offers a competitive salary, comprehensive benefits, and the opportunity to grow within one of Canada's leading staffing firms. You'll be embedded in a supportive, energetic team and play a meaningful role in enabling the success of our recruiters, account executives, and leadership team.
Key Responsibilities:
- Assist colleagues with administrative tasks throughout the recruitment lifecycle, including posting job advertisements, formatting resumes, and maintaining candidate records in the ATS.
- Coordinate and schedule candidate interviews, assessments, and debrief calls, managing communications on behalf of the recruitment team.
- Support Account Executives with administrative and coordination tasks, including preparation of client-facing documents, proposals, and reports.
- Assist with client onboarding documentation, compliance requirements, and meeting coordination.
- Assist with the preparation, distribution, and tracking of contractor and client contracts.
- Manage shared inboxes (including accounts payable/receivable) and ensure timely routing and response of correspondence.
- Track contract renewals, extensions, and key compliance deadlines.
- Provide day-to-day administrative support to the COO, including calendar management, meeting coordination, agenda preparation, and note-taking.
- Support onboarding logistics for new employees and contractors.
- Maintain organized and up-to-date filing systems, both digital and physical.
- Identify opportunities to improve administrative processes and workflows.
- Assist with special projects and operational initiatives as assigned.
- Monitor accounts payables email inbox
Experience & Education:
- 1–3 years of experience in an administrative, coordinator, or operations support role.
- Experience in a professional services environment is a strong asset.
- Post-secondary education in Business Administration, Office Administration, or a related field is preferred, or equivalent work experience.
- Proficiency with Microsoft Office 365 Suite (Outlook, Word, Excel, Teams).
- Experience working with an ATS or CRM platforms is an asset.
Core Competencies:
- Exceptional organizational skills with a strong attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced, dynamic environment.
- Strong written and verbal communication skills.
- Digitally fluent and comfortable using word processing, spreadsheets, email, and collaboration platforms; quick to learn and adapt to new tools and systems
- Proactive, self-starter mindset — you anticipate needs and act without being asked.
- High level of professionalism and discretion when handling confidential information.
- Positive, team-oriented attitude with a collaborative and solutions-focused approach.
- Comfortable working both independently and as part of a close-knit team.
- Adaptable and calm under pressure when priorities shift.
Working Conditions: This is a fast-paced role requiring the ability to manage competing priorities. Success in this position requires strong multitasking and organizational skills.
About LeverageTek Staffing Solutions: Founded in 2003, LeverageTek provides end-to-end, cross-functional staffing solutions throughout North America. We are a trusted partner to leading private and public sector organizations and experts in talent solutions that create optimal business outcomes.
Our roots are in technology, but we are also a proven leader in accounting and finance, sales and marketing, human resources, supply chain, and legal talent acquisition. We offer contract and permanent staffing, executive search, talent mapping, management consultancy, and contractor payroll management.
LeverageTek is an equal opportunity employer. We offer a welcoming and inclusive environment in service to one another, our customers, the candidates we represent, and the diverse communities we call home. We do all of this with kindness, empathy, and respect for each other. LeverageTek is committed to employment equity and creating a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, religion, gender, national origin, age, disability, and marital status.
Accessibility accommodations are available upon request.
Not the right fit? Search for Administrative Assistant jobs in Ottawa, ON
About LeverageTek Staffing Solutions
Founded in 2003, LeverageTek provides end-to-end, cross-functional staffing solutions throughout North America. We are a trusted partner to leading private and public sector organizations and experts in talent solutions that create optimal business outcomes.
We offer contract and permanent staffing, executive search, talent mapping, management consultancy, and contractor management.
And don’t let our name fool you. Our company’s roots are in technology, but we are also a leader in accounting and finance, sales and marketing, legal, and human resources talent acquisition.
Most of all, we understand that earning your long-term partnership starts with responsiveness, diligence, and knowing what the right fit means for you.
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About the role
Summary: Reporting to the Chief Operating Officer (COO), the Administrative Coordinator will play a vital support role within LeverageTek's Corporate & Delivery Services team. This is a hands-on coordination role, ideal for a highly organized, proactive professional who thrives in a fast-paced environment and takes pride in keeping things running smoothly behind the scenes. You excel at managing competing priorities, communicating clearly, and anticipating the needs of the people around you. With a strong work ethic, positive attitude, and a collaborative spirit, you bring calm, structure, and reliability to a high-performing team.
This is a permanent, full-time position based in Ottawa, with a hybrid work model requiring in-office presence 3.5 days per week. Working hours are 8:00 AM to 4:30 PM, Monday to Friday.
This role offers a competitive salary, comprehensive benefits, and the opportunity to grow within one of Canada's leading staffing firms. You'll be embedded in a supportive, energetic team and play a meaningful role in enabling the success of our recruiters, account executives, and leadership team.
Key Responsibilities:
- Assist colleagues with administrative tasks throughout the recruitment lifecycle, including posting job advertisements, formatting resumes, and maintaining candidate records in the ATS.
- Coordinate and schedule candidate interviews, assessments, and debrief calls, managing communications on behalf of the recruitment team.
- Support Account Executives with administrative and coordination tasks, including preparation of client-facing documents, proposals, and reports.
- Assist with client onboarding documentation, compliance requirements, and meeting coordination.
- Assist with the preparation, distribution, and tracking of contractor and client contracts.
- Manage shared inboxes (including accounts payable/receivable) and ensure timely routing and response of correspondence.
- Track contract renewals, extensions, and key compliance deadlines.
- Provide day-to-day administrative support to the COO, including calendar management, meeting coordination, agenda preparation, and note-taking.
- Support onboarding logistics for new employees and contractors.
- Maintain organized and up-to-date filing systems, both digital and physical.
- Identify opportunities to improve administrative processes and workflows.
- Assist with special projects and operational initiatives as assigned.
- Monitor accounts payables email inbox
Experience & Education:
- 1–3 years of experience in an administrative, coordinator, or operations support role.
- Experience in a professional services environment is a strong asset.
- Post-secondary education in Business Administration, Office Administration, or a related field is preferred, or equivalent work experience.
- Proficiency with Microsoft Office 365 Suite (Outlook, Word, Excel, Teams).
- Experience working with an ATS or CRM platforms is an asset.
Core Competencies:
- Exceptional organizational skills with a strong attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced, dynamic environment.
- Strong written and verbal communication skills.
- Digitally fluent and comfortable using word processing, spreadsheets, email, and collaboration platforms; quick to learn and adapt to new tools and systems
- Proactive, self-starter mindset — you anticipate needs and act without being asked.
- High level of professionalism and discretion when handling confidential information.
- Positive, team-oriented attitude with a collaborative and solutions-focused approach.
- Comfortable working both independently and as part of a close-knit team.
- Adaptable and calm under pressure when priorities shift.
Working Conditions: This is a fast-paced role requiring the ability to manage competing priorities. Success in this position requires strong multitasking and organizational skills.
About LeverageTek Staffing Solutions: Founded in 2003, LeverageTek provides end-to-end, cross-functional staffing solutions throughout North America. We are a trusted partner to leading private and public sector organizations and experts in talent solutions that create optimal business outcomes.
Our roots are in technology, but we are also a proven leader in accounting and finance, sales and marketing, human resources, supply chain, and legal talent acquisition. We offer contract and permanent staffing, executive search, talent mapping, management consultancy, and contractor payroll management.
LeverageTek is an equal opportunity employer. We offer a welcoming and inclusive environment in service to one another, our customers, the candidates we represent, and the diverse communities we call home. We do all of this with kindness, empathy, and respect for each other. LeverageTek is committed to employment equity and creating a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, religion, gender, national origin, age, disability, and marital status.
Accessibility accommodations are available upon request.
Not the right fit? Search for Administrative Assistant jobs in Ottawa, ON
About LeverageTek Staffing Solutions
Founded in 2003, LeverageTek provides end-to-end, cross-functional staffing solutions throughout North America. We are a trusted partner to leading private and public sector organizations and experts in talent solutions that create optimal business outcomes.
We offer contract and permanent staffing, executive search, talent mapping, management consultancy, and contractor management.
And don’t let our name fool you. Our company’s roots are in technology, but we are also a leader in accounting and finance, sales and marketing, legal, and human resources talent acquisition.
Most of all, we understand that earning your long-term partnership starts with responsiveness, diligence, and knowing what the right fit means for you.