Accounting Coordinator - Ottawa
Top Benefits
About the role
Our client is searching for a full-time, experienced, and dynamic Accounting Coordinator to join their company. Our clients environment is fast-paced and growth-oriented.
Client Details
Our client is a leading full-service general contracting and project management company for retail, commercial, infrastructure security, and institutional clients. From design through construction service, our client delivers outstanding and consistent results.
Description
Full-Cycle Accounts Receivable
* Collaborate closely with Project Managers to prepare and submit progress billings (invoices) to clients.
* Ensure invoice packages include all required documentation (progress billing, certificate of insurance, WSIB, etc.).
* Manage client invoicing portals and proactively monitor all communications and updates shared on these platforms.
* Enter invoices in QuickBooks. Upload invoices to client portals and track their progress to ensure timely follow-up and resolution.
* Conduct timely and professional follow-ups on outstanding invoices through calls and emails - ensuring all follow-ups are well documented.
* Manage and issue statutory declarations, lien waivers, and other compliance documents as required.
* Reconcile client accounts regularly.
* Record payments received in both Procore and QuickBooks.
* Maintain organized and accurate filing of all source documents.
* Provide weekly, informed updates to management on all outstanding AR balances
Credit Card Management (Corporate Visas)
* Manage the administration of corporate Visa cards not limited to ordering, monitoring, and cancellation.
* Accurately and promptly enter all credit card expenses into QuickBooks each month after they have been processed and submitted with receipts by the administrative coordinator.
* Reconcile credit card transactions to their corresponding statements monthly.
* Monitor credit card limit balances and arrange for payment before due dates if applicable.
* Update monthly payments once credit card balances are paid.
* Submit monthly credit card statements and receipts to management for review before filing.
* File all receipts and statements in the designated locations with accuracy and consistency.
Bank Account Management
* Maintain strong, professional relationships with Terlin's banking partners.
* Deposit cheques via mobile banking or in person as necessary and maintain accurate records.
* Communicate with the bank to address and resolve any issues promptly.
* Keep management informed of any challenges related to banking activities.
* Create and maintain vendor payment profiles.
* On a daily basis, monitor and record all bank transactions that are not processed in QuickBooks - this includes international payments, loan payments, service charges, dividends, cash draws from the line of credit.
* Set up new monthly lease/loan payments.
Reconciliation
* On daily basis, accurately reconcile bank accounts - including accounts receivable ledger balances - on a regular basis
Inter company Transactions
* Ensure timely and precise recording of transactions related to all holding companies.
* Manage banking activities for all holding companies.
* Perform reconciliations to ensure accurate inter company transaction reporting.
* Complete monthly, quarterly, and yearly reconciliation of all bank accounts in QuickBooks
Payroll
* Create and enter bi-weekly payroll journal entries.
* Ensure all payroll-related items are accurately recorded in the system.
Rents Management
* Issue monthly tenant rent billings and apply collections.
* Monitor rents rolls and leases for any changes and ensure correct amounts are paid by tenants.
Other Duties
* Participate in month-end closing processes to ensure timely reporting.
* Provide coverage for team members during absences.
* Assist with general accounting and administrative responsibilities as needed
Profile
* Degree or diploma in Business, Finance, Accounting, or a related discipline with a minimum of 3 years project accounting experience.
* Strong attention to detail and professional judgement.
* Able to develop solid working relationships.
* Strong customer service abilities.
* Proficiency with QuickBooks and Microsoft applications including an advanced knowledge of Excel.
* Strong ability to prioritize and handle multiple tasks simultaneously.
* Ability to maintain confidentiality and approach situations in a diplomatic and professional manner.
* Strong interpersonal and communication skills with a proactive collections approach.
* Knowledge of the construction industry, as well as familiarity with Canadian construction billing processes (including progress claims, holdbacks, and statutory declarations), is considered a significant asset.
* Knowledge of lien legislation would be an asset.
* Self-driven and motivated with a willingness to adapt to new concepts.
* Capacity to work well under pressure.
* Experience with Procore construction management software is a strong asset.
* Bilingualism (English / French) would be an asset.
* A valid Secret security clearance (or ability to successfully obtain same) is a requirement of the position
Job Offer
- Competitive base salary
- Comprehensive benefits package
- RRSP matching and profit sharing
- PTO
Desired Skills and Experience Our client is searching for a full-time, experienced, and dynamic Accounting Coordinator to join their company. Our clients environment is fast-paced and growth-oriented. Our client is looking for a candidate with a Degree or diploma in Business, Finance, Accounting, or a related discipline with a minimum of 3 years project accounting experience.
MPI does not discriminate on the basis of race, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, or based on an individual's status in any group or class otherwise protected under applicable human rights legislation. MPI encourages applications from minorities, women, the disabled and all other qualified applicants
About Michael Page
Welcome to the Michael Page global company profile.
Michael Page has five decades of expertise in professional services recruitment. We were established in London in 1976, and over this period we've grown organically to become one of the best-known and most respected consultancies, with an office network spanning six continents.
While size has its advantages, it doesn't define us - the nature of our organic growth means that each new office is integrated into the region that it serves. It also means that as an employer looking to hire, or as a candidate aiming to grow your career you have the best of both worlds; a team that understands the market and geography you operate in, plus the resources and expertise of an international network at your disposal.
Our teams are broken down to focus on industry, assignment type, salary level and location, so your hiring requirements or job search will all be handled by a specialist who knows your sector inside-out. We are confident that our expertise can add value to your recruitment or job search process – get in touch to find out more.
Accounting Coordinator - Ottawa
Top Benefits
About the role
Our client is searching for a full-time, experienced, and dynamic Accounting Coordinator to join their company. Our clients environment is fast-paced and growth-oriented.
Client Details
Our client is a leading full-service general contracting and project management company for retail, commercial, infrastructure security, and institutional clients. From design through construction service, our client delivers outstanding and consistent results.
Description
Full-Cycle Accounts Receivable
* Collaborate closely with Project Managers to prepare and submit progress billings (invoices) to clients.
* Ensure invoice packages include all required documentation (progress billing, certificate of insurance, WSIB, etc.).
* Manage client invoicing portals and proactively monitor all communications and updates shared on these platforms.
* Enter invoices in QuickBooks. Upload invoices to client portals and track their progress to ensure timely follow-up and resolution.
* Conduct timely and professional follow-ups on outstanding invoices through calls and emails - ensuring all follow-ups are well documented.
* Manage and issue statutory declarations, lien waivers, and other compliance documents as required.
* Reconcile client accounts regularly.
* Record payments received in both Procore and QuickBooks.
* Maintain organized and accurate filing of all source documents.
* Provide weekly, informed updates to management on all outstanding AR balances
Credit Card Management (Corporate Visas)
* Manage the administration of corporate Visa cards not limited to ordering, monitoring, and cancellation.
* Accurately and promptly enter all credit card expenses into QuickBooks each month after they have been processed and submitted with receipts by the administrative coordinator.
* Reconcile credit card transactions to their corresponding statements monthly.
* Monitor credit card limit balances and arrange for payment before due dates if applicable.
* Update monthly payments once credit card balances are paid.
* Submit monthly credit card statements and receipts to management for review before filing.
* File all receipts and statements in the designated locations with accuracy and consistency.
Bank Account Management
* Maintain strong, professional relationships with Terlin's banking partners.
* Deposit cheques via mobile banking or in person as necessary and maintain accurate records.
* Communicate with the bank to address and resolve any issues promptly.
* Keep management informed of any challenges related to banking activities.
* Create and maintain vendor payment profiles.
* On a daily basis, monitor and record all bank transactions that are not processed in QuickBooks - this includes international payments, loan payments, service charges, dividends, cash draws from the line of credit.
* Set up new monthly lease/loan payments.
Reconciliation
* On daily basis, accurately reconcile bank accounts - including accounts receivable ledger balances - on a regular basis
Inter company Transactions
* Ensure timely and precise recording of transactions related to all holding companies.
* Manage banking activities for all holding companies.
* Perform reconciliations to ensure accurate inter company transaction reporting.
* Complete monthly, quarterly, and yearly reconciliation of all bank accounts in QuickBooks
Payroll
* Create and enter bi-weekly payroll journal entries.
* Ensure all payroll-related items are accurately recorded in the system.
Rents Management
* Issue monthly tenant rent billings and apply collections.
* Monitor rents rolls and leases for any changes and ensure correct amounts are paid by tenants.
Other Duties
* Participate in month-end closing processes to ensure timely reporting.
* Provide coverage for team members during absences.
* Assist with general accounting and administrative responsibilities as needed
Profile
* Degree or diploma in Business, Finance, Accounting, or a related discipline with a minimum of 3 years project accounting experience.
* Strong attention to detail and professional judgement.
* Able to develop solid working relationships.
* Strong customer service abilities.
* Proficiency with QuickBooks and Microsoft applications including an advanced knowledge of Excel.
* Strong ability to prioritize and handle multiple tasks simultaneously.
* Ability to maintain confidentiality and approach situations in a diplomatic and professional manner.
* Strong interpersonal and communication skills with a proactive collections approach.
* Knowledge of the construction industry, as well as familiarity with Canadian construction billing processes (including progress claims, holdbacks, and statutory declarations), is considered a significant asset.
* Knowledge of lien legislation would be an asset.
* Self-driven and motivated with a willingness to adapt to new concepts.
* Capacity to work well under pressure.
* Experience with Procore construction management software is a strong asset.
* Bilingualism (English / French) would be an asset.
* A valid Secret security clearance (or ability to successfully obtain same) is a requirement of the position
Job Offer
- Competitive base salary
- Comprehensive benefits package
- RRSP matching and profit sharing
- PTO
Desired Skills and Experience Our client is searching for a full-time, experienced, and dynamic Accounting Coordinator to join their company. Our clients environment is fast-paced and growth-oriented. Our client is looking for a candidate with a Degree or diploma in Business, Finance, Accounting, or a related discipline with a minimum of 3 years project accounting experience.
MPI does not discriminate on the basis of race, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, or based on an individual's status in any group or class otherwise protected under applicable human rights legislation. MPI encourages applications from minorities, women, the disabled and all other qualified applicants
About Michael Page
Welcome to the Michael Page global company profile.
Michael Page has five decades of expertise in professional services recruitment. We were established in London in 1976, and over this period we've grown organically to become one of the best-known and most respected consultancies, with an office network spanning six continents.
While size has its advantages, it doesn't define us - the nature of our organic growth means that each new office is integrated into the region that it serves. It also means that as an employer looking to hire, or as a candidate aiming to grow your career you have the best of both worlds; a team that understands the market and geography you operate in, plus the resources and expertise of an international network at your disposal.
Our teams are broken down to focus on industry, assignment type, salary level and location, so your hiring requirements or job search will all be handled by a specialist who knows your sector inside-out. We are confident that our expertise can add value to your recruitment or job search process – get in touch to find out more.