Administrative Assistant to Manager, Protection Services
About the role
The Opportunity
Reporting to the Manager, the Administrative Assistant provides confidential administrative, secretarial and clerical support responding to the needs of the day to day operations and new initiatives for Protective Services which include protection services, emergency preparedness, fire safety, parking services, business continuity, and parking services. Responsibilities include, but are not limited to: maintaining department processes including communications and coordination with community partners and programs, anticipating and troubleshooting problems, maintaining policy, procedures and reference materials for the team, assisting with financials for multiple projects, coordinating team reports, coordinating and scheduling appointments; room bookings, catering, assisting with meeting preparation; and other related duties as assigned.
Hours of Work
Monday to Friday. Shift hours - 37.5 per week. Flexibility with hours may be required. This position may be called upon during off-hours during emergencies and disasters as required.
Your Qualifications
• Minimum High School Diploma or G.E.D. required.
• Graduate from a recognized Secretarial or Office Administration Diploma program required.
• Minimum three (3) years experience in a related administrative/secretarial role required.
• An equivalent combination of education and experience may be considered for this position.
• Demonstrated excellent organizational skills, communication and interpersonal skills, attention to detail, initiative, and ability to work with minimal supervision.
• Demonstrated ability to supports multiple projects and bring innovative solutions, creative thinking and problem solving to community based projects.
• Demonstrated initiative and flexibility to meet workload demands required.
• Advanced working knowledge of computers, including Windows, Word, Power Point, Excel Spreadsheet, Access, Microsoft Office Outlook, SAP and Internet required.
• Experience scheduling appointments and meetings required.
• Experience in a related role, in a health care environment with knowledge of community organizations preferred.
• Competencies in other languages an asset.
About Nova Scotia Health Authority
We are Nova Scotia Health. We are rural and urban. We are in hospitals, health centres and community. We serve individuals and communities from Yarmouth to Cape Breton, from Amherst to Halifax, and everything in between.
We are researchers and learners, looking for new ways to prevent and treat disease and maintain health. We are partners – with community groups, schools, government, foundations and auxiliaries, community health boards and, most importantly, with you.
Most of all, we are a community of caring, compassionate people who care deeply about health, healing and learning. Together with you, we will create a healthier Nova Scotia.
Mission: Working together to achieve excellence in health, healing and learning
Vision: Healthy people, healthy communities – for generations
Administrative Assistant to Manager, Protection Services
About the role
The Opportunity
Reporting to the Manager, the Administrative Assistant provides confidential administrative, secretarial and clerical support responding to the needs of the day to day operations and new initiatives for Protective Services which include protection services, emergency preparedness, fire safety, parking services, business continuity, and parking services. Responsibilities include, but are not limited to: maintaining department processes including communications and coordination with community partners and programs, anticipating and troubleshooting problems, maintaining policy, procedures and reference materials for the team, assisting with financials for multiple projects, coordinating team reports, coordinating and scheduling appointments; room bookings, catering, assisting with meeting preparation; and other related duties as assigned.
Hours of Work
Monday to Friday. Shift hours - 37.5 per week. Flexibility with hours may be required. This position may be called upon during off-hours during emergencies and disasters as required.
Your Qualifications
• Minimum High School Diploma or G.E.D. required.
• Graduate from a recognized Secretarial or Office Administration Diploma program required.
• Minimum three (3) years experience in a related administrative/secretarial role required.
• An equivalent combination of education and experience may be considered for this position.
• Demonstrated excellent organizational skills, communication and interpersonal skills, attention to detail, initiative, and ability to work with minimal supervision.
• Demonstrated ability to supports multiple projects and bring innovative solutions, creative thinking and problem solving to community based projects.
• Demonstrated initiative and flexibility to meet workload demands required.
• Advanced working knowledge of computers, including Windows, Word, Power Point, Excel Spreadsheet, Access, Microsoft Office Outlook, SAP and Internet required.
• Experience scheduling appointments and meetings required.
• Experience in a related role, in a health care environment with knowledge of community organizations preferred.
• Competencies in other languages an asset.
About Nova Scotia Health Authority
We are Nova Scotia Health. We are rural and urban. We are in hospitals, health centres and community. We serve individuals and communities from Yarmouth to Cape Breton, from Amherst to Halifax, and everything in between.
We are researchers and learners, looking for new ways to prevent and treat disease and maintain health. We are partners – with community groups, schools, government, foundations and auxiliaries, community health boards and, most importantly, with you.
Most of all, we are a community of caring, compassionate people who care deeply about health, healing and learning. Together with you, we will create a healthier Nova Scotia.
Mission: Working together to achieve excellence in health, healing and learning
Vision: Healthy people, healthy communities – for generations