Founded in 2008, Magnum Services quickly became an established well cementing service company with a broad operational footprint in North America. Through those roots, Magnum continues to develop and diversify to offer our customers a unique blend of technical expertise with a history of project execution excellence. We are competent in providing primary and remedial (P&A) oilfield cementing services, downhole isolation technologies, soil stabilization and fluid services. Many of these services can be applied across various industries, such as oil & gas, agriculture, construction, roads and infrastructure, laydown yards, and retention ponds. By applying technical expertise, synergy, efficiency, and the highest quality standards in everything that we do, Magnum separates ourselves from our competitors in all the services that we offer.

POSITION SCOPE

Under the direction of the Chief Financial Officer, the Senior Legal Assistant is responsible for managing the company’s contractual, real estate, insurance, and compliance matters. This role operates with a high degree of autonomy and is accountable for drafting, reviewing, and negotiating commercial agreements, identifying and mitigating risk, and providing practical, business-oriented legal support across the organization. The position serves as a key business partner to internal stakeholders, ensuring that contractual and operational decisions are aligned with the company’s risk tolerance, legal obligations, and commercial objectives.

JOB RESPONSIBILITIES

Legal (Contracts)

• Manage the full contract lifecycle from intake to execution and post-execution compliance.
• Draft, review, and negotiate a wide range of commercial agreements, including MSAs, NDAs, service agreements, and customer/vendor contracts.
• Lead contract negotiations directly with counterparties, balancing legal risk with business and operational objectives.
• Identify, assess, and communicate contractual risks, including liability, indemnity, insurance, and warranty provisions.
• Provide clear, concise summaries and recommendations to management on key contractual terms and deviations.
• Track contract milestones, key dates, renewals, expirations, and compliance requirements, and provide reminders to relevant stakeholders.
• Act as the primary point of contact for contract-related matters across the organization.
• Liaise with internal departments (finance, operations, procurement, HR, etc.) to collect information required for contract preparation and administration.

Legal (Real Estate, Leases, Facilities)

• Review, draft, and negotiate lease agreements and related amendments for corporate and operational facilities.
• Manage lease obligations, including rent structures, renewals, terminations, and compliance requirements.
• Track and monitor key lease dates and financial commitments, ensuring timely action and no missed deadlines.
• Coordinate with landlords, brokers, and external counsel as required.
• Maintain lease tracking systems and documentation across Canadian and U.S. locations.

Insurance

• Oversee and coordinate the company’s insurance program, including renewals, coverage requests, and certificates of insurance.
• Review contractual insurance requirements to ensure alignment with company policies and risk tolerance.
• Work with brokers, insurers, and internal stakeholders to identify and address coverage gaps and risk exposure.
• Support claims-related documentation, reporting, and internal coordination as required.

Research, Compliance, and Legal Support

• Conduct legal and regulatory research across Canadian and U.S. jurisdictions, providing clear, practical guidance to the business.
• Monitor legislative and regulatory developments impacting contracts, operations, and compliance.
• Support the development and implementation of internal policies, procedures, and governance frameworks.
• Assist with collections activities, which can include searching titles, preparing builders’ & construction liens forms, Statement of Liens, Statements of Claims, and preparing basic demand letters.
• Assist with compiling documentation and background information for legal matters, negotiations, and internal reviews
• Support drafting and updates of internal corporate policies, codes of conduct, and operational guidelines.
• Support internal and external audits by preparing and organizing required documentation.

U.S. Operations and Corporate Support

• Support U.S. customer onboarding, including insurance documentation, tax forms, and compliance requirements.
• Support U.S. vehicle titling, registration, and related tax filings (including Forms 2290 and 720).
• Assist with cross-border operational matters, including customs-related issues as they arise.
• Support corporate filings, business registrations, and maintenance of corporate records and minute books.

Finance, Credit, and Administrative Support

• Complete and review credit applications, customer onboarding documentation, and related financial due diligence.
• Conduct credit checks and coordinate bank references, supporting Finance in assessing customer risk.
• Maintain accurate records, trackers, and documentation systems to ensure data integrity and accessibility.
• Prepare correspondence, reports, and documentation to support legal, operational, and management requirements.

General

• Maintain and organize contract files, legal records, and documentation in both electronic and physical filing systems to ensure accuracy and accessibility.
• Collaborate with Finance, Operations, Sales, and Management to structure agreements and processes that align with business objectives while managing risk.
• Support maintenance of corporate records and minute books including resolutions, share transfers, and annual corporate documentation.
• Exercise independent judgment and operate with minimal supervision in prioritizing work, managing risk, and escalating issues as appropriate.
• Drive continuous improvement of contract management processes, tracking systems, and documentation standards.
• Represent the company professionally in all internal and external interactions..

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

Required

• Experience in contract administration, legal support, or commercial contracting roles.
• Demonstrated experience reviewing, drafting, and negotiating commercial agreements.
• Understanding of contractual risk allocation, including liability, indemnity, insurance, and warranty provisions.
• Experience managing multiple contracts and priorities in a fast-paced environment, with strong attention to detail and accuracy.
• Ability to work independently with minimal supervision, exercising sound judgment in contract review, prioritization, and risk assessment.
• Strong organizational skills with the ability to manage contract tracking systems, deadlines, and compliance requirements.
• Excellent written and verbal communication skills, with the ability to clearly summarize complex issues for non-legal stakeholders.
• Legally eligible to work in the country the role is based out of.

Looking For

• Detail oriented with consistent and strong customer service skills.
• Experience and ability to use various software, experience with MS Office (Word, Excel, Outlook).
• Excellent oral and written communication skills, able to take limited direction and follow verbal and written instructions, and ability to interpret financial or other information.
• Able to maintain accurate files ensuring confidentiality of data is maintained.
• Good analytical, interpersonal and organizational skills with the ability to multitask.
• Strong work ethic, positive attitude, reliable, and dependable.
• Flexible and able to adapt to change.
• Team player and customer service focused.
• Demonstrated initiative and results orientated.

Key Competencies

• Autonomy & Ownership: able to take responsibility for work and make informed decisions with minimal oversight.
• Commercial Judgment: balances legal risk with business objectives and practical outcomes.
• Attention to Detail: consistently produces accurate, high-quality work in complex documentation.
• Problem Solving: identifies issues and develops practical, solution-oriented approaches.
• Communication & Influence: effectively collaborates with internal stakeholders and external parties.
• Adaptability: able to manage changing priorities and support multiple business functions.
• Integrity & Professionalism: maintains confidentiality and demonstrates sound ethical judgment.

Magnum Services is an equal opportunity employer. We celebrate, support, and thrive on diversity, and are committed to creating an inclusive environment for all employees. Please note that this position will remain open until a successful candidate is found. While all candidates are welcome to apply, only those who appear to meet the requirements of our available roles will be contacted.