Karis Disability Services is committed to empowering individuals with developmental disabilities to live meaningful, self‑directed lives within their communities. Rooted in person‑directed care, we partner with the people we support to promote independence, dignity, and a strong sense of belonging. By joining Karis Disability Services, you become part of a compassionate, organization dedicated to enhancing quality of life, fostering connection, and delivering exceptional support every day. Our organization serves, employs, and supports people of all faiths while carrying out our Christian values, vision and mission. Learn more about Karis Disability Services at www.karis.org

We are currently seeking a Part- Time Human Resources Associate to join our HR team. This role is key in supporting immigration and work authorization processes, employee benefits administration, and disability claims and leaves support.

Part-Time, Permanent

Human Resources Associate

24 hours/week

Waterloo, Ontario

The Part-Time Human Resources Associate provides essential administrative support to the Human Resources Department, including the Director of Recruitment and Retention and HR Business Partners. This role supports key HR functions such as immigration employee support, tracking work‑permit processes, benefits administration, disability claims coordination, and accurate maintenance of employee records within the HRIS and external vendor platforms.

Key initiatives include:

Immigration & Eligibility to Work Support

• Monitor updates from Immigration, Refugees and Citizenship Canada (IRCC) and report changes impacting organizational practices.

• Manage the immigration email inbox and respond to employee and supervisor inquiries.

• Prepare and update templated immigration responses.

• Provide information on immigration streams supported by Karis.

• Review employee-submitted documents for eligibility and upload work permit documentation into HRIS.

• Complete government forms and obtain necessary signatures from authorized leaders.

• Track intake periods and submit applications through community and provincial immigration portals.

• Maintain electronic filing systems and prepare quarterly immigration reports.

• Provide guidance on maintained status and required leave processes.

• Escalate complex immigration or work‑permit concerns to the Director of Recruitment and Retention.

Employee Benefits Administration

• Support employees and leaders with extended health and retirement benefit inquiries.

• Maintain accurate employee benefit enrollment and eligibility records.

• Audit benefit information, billing, and provider data; prepare reports and identify discrepancies.

• Collaborate with benefits providers to resolve claims, enrollment, and access issues.

• Audit HRIS data biweekly to ensure accurate plans, deductions, and eligibility.

• Review leave documentation for accuracy and compliance.

• Maintain benefit email templates and provide timely communication to employees.

Disability Claims & Leave Support

• Provide information to employees and leaders on disability management.

• Ensure accurate posting of medical leave and accommodation information in HRIS and internal resources.

• Coordinate and monitor STD, LTD, IAW, and accommodation claims with adjudicators.

• Submit initial claim documentation and ensure all materials are accurate and complete.

• Audit payroll reports for leave‑related status changes and notify payroll accordingly.

• Act as a liaison between employees and adjudicators to support communication and claim navigation.

• Provide temporary coverage for Abilities Team members as needed.

Education and Experience:

• 1 year of previous HR administrative experience

• College diploma in Human Resource Management

• CHRP designation (or working toward it) preferred

• Experience with HRIS and database systems.

• Strong attention to detail and accuracy.

• Excellent verbal and written communication skills.

• Understanding of Employment Standards Legislation.

• Strong organizational and time management abilities.

• Collaborative, respectful, and capable of working in a dynamic environment.

Why Should You Apply?

• Live out our shared values, help others, and find purpose in your work every day.

• Receive competitive wages.

• Comprehensive Benefits Package, 2 weeks of vacation and an Employee and Family Assistance Plan

• Grow your skills with mentorship, training, career development, and tuition reimbursement.

• Collaboration and Teamwork—Working together on a team, we tackle challenges, share insights, and support one another in fostering a thriving workplace culture.

• Make a significant impact in the lives of people with developmental disabilities, and the sector, by joining Canada’s largest Developmental Disabilities service provider.

Application Deadline: Friday, March 13th, 9:00 am

Apply with a cover letter and résumé by Friday, March 13th, 9:00 am to the attention of the Director of Recruitment and Retention via the Apply Now feature.

Start Date: April 2026

Hourly Range: $24.69- $27.36

Karis Disability Services seeks to hire a workforce that represents the diversity of the communities where we serve. We are committed to promoting communities of belonging where Black, Indigenous, and People of Colour feel valued, respected, represented, and heard. We encourage applications from qualified candidates from members of groups with historical or current barriers to equity. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities, consistent with our Accessibility Policies and the AODA. Please let us know if you require accommodation, and we will work with you to meet your accessibility needs.