Top Benefits
About the role
We're hiring: Proposal Coordinator – Edmonton, AB Full-Time | Permanent | On-Site
We’re looking for a highly organized and detail-orientedProposal Coordinatorto help lead and support our response to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other pursuit opportunities.
This role plays a key part in helping our team present our work clearly and professionally. You’ll collaborate closely with partners, engineers, and technical staff to coordinate proposal submissions, maintain marketing materials, and ensure our proposals are accurate, polished, and delivered on time.
If you enjoy bringing structure to complex information, managing deadlines, and producing high-quality documents, this could be a great fit.
What You'll Do
As our Proposal Coordinator, you will play a central role in managing proposal submissions and supporting the firm’s business development efforts.
Key responsibilities include:
- Managing the proposal process from initial opportunity identification through to final submission
- Coordinating RFP, RFQ, and proposal responses, ensuring requirements and deadlines are met
- Coordinating proposal activities from kickoff through final submission
- Working with technical staff and leadership to gather project information, resumes, and supporting materials
- Assembling and formatting proposal documents, ensuring accuracy, clarity, and professional presentation
- Maintaining proposal content libraries, including project profiles, resumes, and marketing materials
- Developing and maintaining proposal templates and standardized response materials to improve efficiency and consistency
- Monitoring procurement sites and bid opportunities to identify relevant opportunities
- Ensuring proposal submissions align with client requirements and company standards
- Supporting marketing and business development efforts related to proposal preparation
#What We’re Looking For
- 5+ years of proposal coordination, ideally within engineering, architecture, or professional consulting environments
- Experience preparing RFP, RFQ, or proposal submissions
- Strong writing, editing, and proofreading skills with exceptional attention to detail
- Excellent organizational and time management skills, especially when managing multiple deadlines
- Strong communication skills and the ability to work effectively with technical professionals
- A proactive, self-starter mindset with the ability to manage competing priorities
What We Are Looking for on Your Resume
- Experience coordinating proposal submissions or marketing documents
- Work within engineering, architecture, consulting, or technical industries
- Examples of managing deadlines and multiple projects simultaneously
- Collaboration with technical teams or subject matter experts
- Strong written communication, document production, formatting, and editing skills
- Microsoft Office experience (Word, PowerPoint, Excel)
- Adobe Acrobat, InDesign experience (Illustrator and Photoshop are considered an asset)
- Experience on the ethical use of AI tools
- Understanding of CRM (customer relationship management)
We’re especially interested in people who take pride in producingclear, polished, professional documents that represent the company well.
What We Are Looking for in the Interview
- Strong organization and attention to detail
- The ability to manage multiple deadlines and priorities
- Confidence working with technical teams to gather and shape content
- Clear verbal communication
- A proactive approach to keeping projects moving forward
Bonus points if you highlight specific accomplishments, such as successful proposals, improvements to proposal processes, or major submissions you helped coordinate.
Why SMP?
- A connected, value-driven team environment
- Access to mentorship and professional growth
- Competitive salary + annual bonus potential
- Comprehensive benefits package
- A commitment to diversity, equity, and inclusion
Ready to Ignite Your Career at SMP Engineering? Apply Now!
- Must be legally entitled to work in Canada
**Only those selected for an interview will be contacted
www.smpeng.com
About SMP Engineering
SMP Engineering are Structural, Mechanical Piping and Engineering specialists.
SMP Engineering is a privately owned Western Australian company who pride themselves on delivering jobs safely, within budget and to a high quality standard. We are committed to the highest standard of professionalism as a service provider. We have quickly built a reputation for delivering technical services and project execution to a select client base both in Australia and overseas.
SMP service offerings include:
- Fabrication Services
- Installation Services
- Maintenance Solutions
- Project Solutions
- Technical Solutions
At SMP Engineering we recognise only when we work to exceed client expectations do we truly deliver excellence. We aim to engage with our clients so we know what they expect and that is what we commit to deliver. We always put safety first and are committed to the highest safety standards. We respect the environment and communities in which we work and aim to be positive contributors in all work environments. We will never compromise on our goal of zero harm.
Similar jobs you might like
Top Benefits
About the role
We're hiring: Proposal Coordinator – Edmonton, AB Full-Time | Permanent | On-Site
We’re looking for a highly organized and detail-orientedProposal Coordinatorto help lead and support our response to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other pursuit opportunities.
This role plays a key part in helping our team present our work clearly and professionally. You’ll collaborate closely with partners, engineers, and technical staff to coordinate proposal submissions, maintain marketing materials, and ensure our proposals are accurate, polished, and delivered on time.
If you enjoy bringing structure to complex information, managing deadlines, and producing high-quality documents, this could be a great fit.
What You'll Do
As our Proposal Coordinator, you will play a central role in managing proposal submissions and supporting the firm’s business development efforts.
Key responsibilities include:
- Managing the proposal process from initial opportunity identification through to final submission
- Coordinating RFP, RFQ, and proposal responses, ensuring requirements and deadlines are met
- Coordinating proposal activities from kickoff through final submission
- Working with technical staff and leadership to gather project information, resumes, and supporting materials
- Assembling and formatting proposal documents, ensuring accuracy, clarity, and professional presentation
- Maintaining proposal content libraries, including project profiles, resumes, and marketing materials
- Developing and maintaining proposal templates and standardized response materials to improve efficiency and consistency
- Monitoring procurement sites and bid opportunities to identify relevant opportunities
- Ensuring proposal submissions align with client requirements and company standards
- Supporting marketing and business development efforts related to proposal preparation
#What We’re Looking For
- 5+ years of proposal coordination, ideally within engineering, architecture, or professional consulting environments
- Experience preparing RFP, RFQ, or proposal submissions
- Strong writing, editing, and proofreading skills with exceptional attention to detail
- Excellent organizational and time management skills, especially when managing multiple deadlines
- Strong communication skills and the ability to work effectively with technical professionals
- A proactive, self-starter mindset with the ability to manage competing priorities
What We Are Looking for on Your Resume
- Experience coordinating proposal submissions or marketing documents
- Work within engineering, architecture, consulting, or technical industries
- Examples of managing deadlines and multiple projects simultaneously
- Collaboration with technical teams or subject matter experts
- Strong written communication, document production, formatting, and editing skills
- Microsoft Office experience (Word, PowerPoint, Excel)
- Adobe Acrobat, InDesign experience (Illustrator and Photoshop are considered an asset)
- Experience on the ethical use of AI tools
- Understanding of CRM (customer relationship management)
We’re especially interested in people who take pride in producingclear, polished, professional documents that represent the company well.
What We Are Looking for in the Interview
- Strong organization and attention to detail
- The ability to manage multiple deadlines and priorities
- Confidence working with technical teams to gather and shape content
- Clear verbal communication
- A proactive approach to keeping projects moving forward
Bonus points if you highlight specific accomplishments, such as successful proposals, improvements to proposal processes, or major submissions you helped coordinate.
Why SMP?
- A connected, value-driven team environment
- Access to mentorship and professional growth
- Competitive salary + annual bonus potential
- Comprehensive benefits package
- A commitment to diversity, equity, and inclusion
Ready to Ignite Your Career at SMP Engineering? Apply Now!
- Must be legally entitled to work in Canada
**Only those selected for an interview will be contacted
www.smpeng.com
About SMP Engineering
SMP Engineering are Structural, Mechanical Piping and Engineering specialists.
SMP Engineering is a privately owned Western Australian company who pride themselves on delivering jobs safely, within budget and to a high quality standard. We are committed to the highest standard of professionalism as a service provider. We have quickly built a reputation for delivering technical services and project execution to a select client base both in Australia and overseas.
SMP service offerings include:
- Fabrication Services
- Installation Services
- Maintenance Solutions
- Project Solutions
- Technical Solutions
At SMP Engineering we recognise only when we work to exceed client expectations do we truly deliver excellence. We aim to engage with our clients so we know what they expect and that is what we commit to deliver. We always put safety first and are committed to the highest safety standards. We respect the environment and communities in which we work and aim to be positive contributors in all work environments. We will never compromise on our goal of zero harm.