Reporting to the Senior Director, Facilities, the Facilities Maintenance Coordinator is responsible for overseeing the administration of facility related tasks. This role involves coordinating maintenance schedules, placing orders, releasing supplier payments, and ensuring compliance with regulations. The Coordinator plays a vital role in streamlining operations and maintaining documentation for effective facility management. This role is a 14-month contract, and is based at our head office in Saint John, New Brunswick.

• Administers the preventative maintenance program, including the capture and prioritization of corrective maintenance requests.

• In conjunction with the Maintenance Supervisor, develops and organizes work schedules and assigns work activities to team members.

• Review requisitions and purchase orders for accuracy, completeness, and compliance with company policies, procedures, and best practices.

• Track incoming Invoices for appropriate approvals and receiving for payment processing.

• Preparations of requisitions for the approval of Purchase Orders to vendors and suppliers.

• Supplier Management and coordination with billing services.

• Provides high quality customer service, ensuring attention to detail and responsiveness.

• Resolve issues and discrepancies in a timely and professional manner working with internal divisions and external suppliers.

• Post-secondary degree or diploma in a related field

• 2-5 years of professional experience

• Experience in commercial or residential building facility maintenance considered a strong asset

• Experience using a Computerized Maintenance Management System considered a strong asset

• Proficiency with Microsoft Office suite

• Detail oriented with strong customer focus orientation, sense of urgency, and quality of work

• Proactive with a continuous improvement mindset

• Strong communication and collaboration skills

Irving Business Services is a vital support function within J.D. Irving, Limited, delivering expertise in essential areas such as Finance, Human Resources, Supply Chain, Health and Safety, Communications, and Legal.

By managing resources, delivering fast and flexible outcomes, and fostering innovation, Irving Business Services plays a critical role in driving operational success and supporting the company’s long-term strategic goals. With a focus on collaboration and continuous improvement, Irving Business Services offers exciting opportunities for growth and development within a leading organization.

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.