RAM is a project delivery firm specializing in Project Management, Construction Management, Engineering and Advisory services across Canada. RAM is searching for a motivated and experienced individual in Vancouver, BC. The successful candidate will be an individual that enjoys a challenging, professional, and dynamic workplace and contributing to the success of a hardworking team.

Key Responsibilities

Inspection Coordination

• Support the Inspections Lead in managing assigned inspection programs, including planning, scheduling, execution, and reporting.
• Schedule inspections in accordance with client requirements and assign qualified inspectors.
• Coordinate site access requirements, including orientations, pre-access documentation, and onboarding prerequisites.
• Ensure inspection assignments are completed on time and daily inspection reports and JHAs are submitted as required.

Document Control & Compliance

• Track and manage inspection requests within RAM’s systems and communicate assignment changes in a timely manner.
• Maintain and regularly review client-facing inspector directories and logs to ensure accuracy.

Invoicing & Timekeeping Support

• Support invoicing preparation through review of inspection hours, mileage, and backup documentation.
• Support internal follow-ups related to late or missing timecards to meet reporting deadlines.

Inspector Onboarding, Offboarding & Support

• Coordinate inspector onboarding and offboarding activities, including submission and completion of onboarding, offboarding, and training requests.
• Train and mentor inspectors on RAM’s inspection processes, digital reporting tools, and client-specific requirements.

Client & Vendor Coordination

• Provide coordination support for client inspection programs, including site coverage planning, day-to-day issue resolution, file management, and monthly reporting workflows.

Process Improvement

• Support the development, review, and refinement of internal procedures, templates, and client-specific documentation.
• Assist with administrative coordination related to purchase orders and evolving project requirements.

Ideal Candidate Requirements

• High school diploma or equivalent
• 1+ years of experience in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Basic understanding of project management principles and methodologies.
• Ability to work collaboratively in a team environment.
• Basic understanding of project documentation, including reports, calculations, and technical documentation.

Why You Should Join RAM

• Tuition Reimbursement and Career Planning
• Extended Health Benefits
• Ability to work on North America’s largest projects
• Be part of an innovative technical team
• Grow & develop your career
• Join an inclusive and diverse culture
• Annual Performance and Salary Reviews

For seven consecutive years, RAM has made Canadian Business and Maclean’s Growth 500 ranking of Canada’s Fastest-Growing Companies. Ranking Canada’s Fastest-Growing Companies by five-year revenue growth, the Growth 500 profiles the country’s most successful growing businesses.

Interested?

We encourage applications from all qualified individuals. If this opportunity sounds like the next step in your professional career, please send your resume in confidence to careers@ramconsulting.com. RAM is committed to employment equity and hires based on merit.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.