Accounts Payable / Admin Assist
About the role
About Intlvac Intlvac is a high-tech industrial manufacturing company specializing in thin film deposition technology. We are recognized as a world leader in our field, with a team of top scientific researchers, software programmers, and mechanical and electrical engineers.
Key Responsibilities Accounts Payable
- Primary contact with vendors
- Setting up vendor accounts & keeping them up to date with contact & banking information
- Print all new invoices/credits/statements
- Review vendor statements for missed invoices
- Process invoices without a PO
- Match invoices that have a PO, then enter into the system
- Legal invoices, employee expenses & credit card transactions
- Weekly payment run report
- Complete payment run through the bank & Bluelink
- Provide payment remittances to each vendor
- End of the month general ledger reconciliations
Admin Assistant
- Answering the door for visitors and directing them where to go/letting personnel know they are here
- Answering the phone and directing the call or the customer on how to proceed with questions
- Making sure office/kitchen is up to date with stock
- Helping the admin team with tasks
- Helping staff with questions and needs
- Helping the cleaners with questions or needs
Back Up Duties – fill in when primary person is unavailable
Coverage for Order Entry
- Processing customer purchase orders
- Provide support to internal sales person & customers
- Provide paperwork to shipping when order is ready
- Processing the invoices & sending them to the customer
Assistant to Controller
- Assist with monthly, quarterly and annual closings
- Ensure timely bank payments
- Monthly bank reconciliations in multiple currencies
- Accounts payable and receivable tasks
- Develop accounting report spreadsheet
Qualifications
- The ideal candidate will have a minimum of 2 years experience in an accounts payable capacity or a relevant certificate in bookkeeping or accounting
- Intermediate computer skills in accounting software, Microsoft Excel & Word
- Strong analytical skills with attention to detail
- Strong ability to multi-task and a “can do” attitude
- Ability to work well independently as well as under supervision
- Excellent verbal and written communication skills
- Excellent interpersonal and organizational skills
- A quick-learner with the ability to perform in a fast-paced environment
Position Details
- Full time; Days; Monday to Friday; on-site at Halton Hills facility; Wage: $25/hour
How To Apply
- Interested applicants are asked to forward their resume to intlvacjobs@intlvac.com. Candidates must be legally eligible to work in Canada.
About Intlvac
At Intlvac Thin Film, we specialize in state-of-the-art PVD (Physical Vapor Deposition) and IBE (Ion Beam Etch) systems for magnetic materials, metals, and oxides. From concept to completion, our in-house development lab designs, engineers, and manufactures advanced machinery and processes, ensuring precision and reliability for every project.
We also offer prototype and production-run coating services, catering to clients across the globe. Our team of expert designers, developers, and engineers works closely with each customer to deliver tailor-made solutions that meet their unique challenges.
Collaboration and innovation drive everything we do, with research and development at the core of our technology’s success. When you partner with Intlvac, you’re choosing unmatched quality, service, and expertise.
Accounts Payable / Admin Assist
About the role
About Intlvac Intlvac is a high-tech industrial manufacturing company specializing in thin film deposition technology. We are recognized as a world leader in our field, with a team of top scientific researchers, software programmers, and mechanical and electrical engineers.
Key Responsibilities Accounts Payable
- Primary contact with vendors
- Setting up vendor accounts & keeping them up to date with contact & banking information
- Print all new invoices/credits/statements
- Review vendor statements for missed invoices
- Process invoices without a PO
- Match invoices that have a PO, then enter into the system
- Legal invoices, employee expenses & credit card transactions
- Weekly payment run report
- Complete payment run through the bank & Bluelink
- Provide payment remittances to each vendor
- End of the month general ledger reconciliations
Admin Assistant
- Answering the door for visitors and directing them where to go/letting personnel know they are here
- Answering the phone and directing the call or the customer on how to proceed with questions
- Making sure office/kitchen is up to date with stock
- Helping the admin team with tasks
- Helping staff with questions and needs
- Helping the cleaners with questions or needs
Back Up Duties – fill in when primary person is unavailable
Coverage for Order Entry
- Processing customer purchase orders
- Provide support to internal sales person & customers
- Provide paperwork to shipping when order is ready
- Processing the invoices & sending them to the customer
Assistant to Controller
- Assist with monthly, quarterly and annual closings
- Ensure timely bank payments
- Monthly bank reconciliations in multiple currencies
- Accounts payable and receivable tasks
- Develop accounting report spreadsheet
Qualifications
- The ideal candidate will have a minimum of 2 years experience in an accounts payable capacity or a relevant certificate in bookkeeping or accounting
- Intermediate computer skills in accounting software, Microsoft Excel & Word
- Strong analytical skills with attention to detail
- Strong ability to multi-task and a “can do” attitude
- Ability to work well independently as well as under supervision
- Excellent verbal and written communication skills
- Excellent interpersonal and organizational skills
- A quick-learner with the ability to perform in a fast-paced environment
Position Details
- Full time; Days; Monday to Friday; on-site at Halton Hills facility; Wage: $25/hour
How To Apply
- Interested applicants are asked to forward their resume to intlvacjobs@intlvac.com. Candidates must be legally eligible to work in Canada.
About Intlvac
At Intlvac Thin Film, we specialize in state-of-the-art PVD (Physical Vapor Deposition) and IBE (Ion Beam Etch) systems for magnetic materials, metals, and oxides. From concept to completion, our in-house development lab designs, engineers, and manufactures advanced machinery and processes, ensuring precision and reliability for every project.
We also offer prototype and production-run coating services, catering to clients across the globe. Our team of expert designers, developers, and engineers works closely with each customer to deliver tailor-made solutions that meet their unique challenges.
Collaboration and innovation drive everything we do, with research and development at the core of our technology’s success. When you partner with Intlvac, you’re choosing unmatched quality, service, and expertise.