Payroll Specialist (Terrace)

Job description and duties

Coast Mountain College (CMTN), Terrace campus, invites applications for a full-time continuing Payroll Specialist. Salary will be in accordance with the BCGEU Support Staff Salary Scale, Level 12: $2,646.00 biweekly plus a comprehensive benefits package.

We are seeking highly skilled, payroll professional to join our HR and Payroll Department. This role goes beyond processing payroll – it’s about building trust, fostering collaboration, and helping us modernize our payroll practices to better serve employees and the College. If you are curious, solutions-oriented and comfortable with identifying, proposing and implementing changes, this job may be for you! This position is ideal for professional who thrives in a dynamic, fast paced and ever-changing environment, and who is ready to share their knowledge.

Dedicated to employment equity and diversity by providing a workplace that is inclusive and welcoming, it is our aim to reflect the diversity found in our unique region throughout CMTN’s workforce. All qualified candidates are encouraged to apply; Canadians and permanent residents of Canada will be given priority. Individuals who require accommodations for any part of the application process, may contact HR in confidence, prior to the closing date.

Duties: Reporting directly to the Payroll Coordinator, the Payroll Specialist provides confidential bi-weekly payroll support and services. Duties will include but are not limited to:

• Accurately processes end-to-end payroll in compliance with legislation, policies and collective agreements
• Calculates a variety of payroll deductions, such as but not limited to income tax, pension and benefit premiums
• Calculates and processes timesheets, seniority lists, and ensures accuracy and compliance
• Creates and maintains employee record information in the HR Information System (Colleague), ensuring accuracy and integrity of payroll data
• Partners closely with HR, Finance and other internal teams to ensure transparency and alignment of practices
• Prepares and maintains payroll documents and reports, such as pension, records of employment, and more.
• Provides responsive, clear communication and advice to employees, managers and other partners
• Researches, investigates and resolves document discrepancies, such as but not limited to timesheets.
• Identifies opportunities to update processes, supporting continuous improvement and efficiency
• Supports other HR or payroll related projects as required, such as audits, reporting and year-end activities.

Qualifications

• Two-year diploma (Bachelor’s degree preferred) in Accounting, Business or other related discipline. A combination of education and experience may be considered.
• Payroll Compliance Practitioner (PCP) preferred.
• Knowledge of full cycle payroll processes, including year-end processes
• Knowledge of regulations impacting payroll regulations, such as tax rules and compliance requirements
• One year of experience processing a full cycle of payroll; 3 years preferred.
• Experience working in a unionized environment and interpreting collective agreements preferred
• Experience using a complex and integrated payroll system such as Colleague
• Ability to effectively manage time, prioritize tasks, be self-directed, and work independently
• Possess a high level of tact, integrity and discretion in handling confidential information
• Intermediate skills in Microsoft Word, Excel and Outlook, and information management system
• Detail-oriented with strong organizational and proactive problem-solving abilities
• A collaborative team player who thrives in a fast-paced changing environment
• Ability to communicate complex information to diverse audiences both verbally and in writing

Application information

To apply please send a cover letter, quoting competition #25.080B, and an up-to-date resume to:

Coast Mountain College, Human Resources, Email: apply@coastmountaincollege.ca

NOTE: Only complete applications (with a cover letter and resume included) received to the above noted email address will be considered.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Closing date

September 25, 2025

Competition number

25.080B

Job status

Open

Posting type

Support

Audience

Open to both internal and external candidates

Department

• Human Resource and Payroll

Campuses

• Terrace