STAFF ASSOCIATION

INTERNAL/ EXTERNAL JOB POSTING

JOB TITLE:

Part-Time Social Work Programs Assistant Contract- Job Reference #202603-03C

DESCRIPTION:

The Social Work Programs Assistant will:

• Ensures the School’s administrative functions run smoothly, responsively, and professionally, resulting in timely communication, accurate records, and consistent support for students, faculty, staff and external stakeholders.

• Support the adjudication of Bachelor of Social Work (BSW) applications, including creating and maintaining main database throughout the application and adjudication process.

• Guide prospective students on the process and steps to applying to the BSW and Master of Social Work (MSW) programs.

• Facilitate workflow by anticipating and preparing for upcoming tasks and events

• Liaise with, and advise SWSA, with respect to the School of Social Work and King’s University College processes

• Gather information and compile data for reports as needed

• Enable prospective and current BSW/ MSW students to navigate admissions, enrolment and program milestones with clarity and support, contributing to informed decision-making, reduced barriers, and successful academic progression.

• Convey general information regarding admissions process to potential applicants and students who would like to apply to summer courses

• Orient and instruct new faculty on use of university course management system, referring to outside support as appropriate

• Proficient knowledge and access in Peoplesoft for running records (including batch) and queries needed for academic advising, progression checks, graduation, milestones, and reporting.

• Maintain Laserfiche and spreadsheets

• Effective coordination and delivery of School events and engagement activities

• Administrative and organizational support to the Director, Faculty, Coordinator of Academics and Development, and SWSA in regards to events

• Coordinate the operational aspects and details for non-practicum events i.e. recruitment events and student events, MSW capstone project

QUALIFICATIONS:

• Minimum requirement of a College Diploma

• At least 2 years of previous relevant experience.

• Advanced administrative skills.

• Excellent and professional communication skills, both written and verbal

• Organizational and problem-solving skills

• Proficient computer skills (e.g. Microsoft Office, university course management system, PeopleSoft).

• Flexibility and the ablity to work independently

• Ability to function effectively in a multi-stimuli and highly disruptive environment, where focus and the ability to work in a shared office environment is extremely important.

• Experience with and knowledge of, content management systems and online messaging applications (e.g. email, MS Teams, etc.).

• Ability to maintain high level of confidentiality.

• Demonstrated initiative and diplomacy,

• Strong attention to detail and accuracy,

• The ability to multi-task, and prioritize effectively.

TYPE OF JOB:

Part-Time Contract (21 hours per week, working Tuesday to Thursday, 9:00am to 4:30pm in person, for 2 years)

JOB AVAILABILITY:

Vacant Role

EFFECTIVE DATE:

As soon as possible (2-year contract)

SALARY RANGE:

$29.54 - $38.15 per hour, dependent on experience

APPLICATION INSTRUCTIONS:

Submit a letter of application and resume. References required upon request. Please quote the Job Reference # in your application. Interested persons may apply by clicking “Apply Now”.

Job candidates will be asked to provide a satisfactory vulnerable persons police clearance within 3 months of hire date.

Job description available upon request.

CLOSING DATE FOR APPLICATIONS:

April 2, 2026 at 4:30pm

The College is committed to advancing the Catholic intellectual tradition and welcomes faculty, staff and students from all faiths and backgrounds.

King’s University College is committed to Employment Equity and welcomes applications from qualified individuals, including persons of all genders and sexual orientations, persons with disabilities, Indigenous persons, and racialized people.

King’s University College is committed to recognizing the dignity and independence of all and seeks to ensure that persons with disabilities have genuine, open and unhindered access to the College’s employment opportunities. If you require an accommodation during the recruitment process, please contact Human Resources at 519-433-3491 for assistance.

All qualified candidates are encouraged to apply, however, Canadian citizens and permanent residents will be given priority.