If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As an Executive Administrative Assistant, you will provide high-level legal administrative support to the City Solicitor and General Counsel, Director (Law), and two Deputy Directors (Law). You will be the first point of contact for the City Solicitor's office and ensure the efficient operation of the Law, Legislative Services & Security Department as well as the Law business unit with minimal supervision in a fast-paced, multitasking environment. Primary duties include:

• Manage calendars, schedule meetings and book boardrooms.
• Coordinate communications (e-mail, mail, and phone), assist with corporate credit cards, and track the team's vacation.
• Assist with semi-annual expense disclosure for General Manager and Director.
• Open, maintain and close legal files.
• Coordinate The City's external counsel invoice process, including liaising with external law firms, internal business units, and accounts payable.
• Prepare quarterly reporting for Council related legal fees.
• Coordinate Departmental and Business Unit communications, including monthly Townhall and Quarterly Lawyers Meeting presentations and assembling and editing the monthly Law newsletter.

Qualifications

• A completed 2-year diploma, including courses in legal studies, and at least 4 years of experience in a legal environment is required.
• Advanced proficiency with Microsoft Word, Outlook and PowerPoint, along with the ability to format large word documents, is required.
• Preference will be given to applicants with the following experience:
  • Experience as a Legal Assistant or Paralegal.
  • Legal experience working in litigation, labour relations or employment law.
  • Experience with PeopleSoft Human Capital Management (HCM) and Financial & Supply Chain Management (FSCM), Microsoft Dynamics, SharePoint, LiveLink, and/or Microsoft Teams.
  • Knowledge of City policies, procedures, forms and documents.
• Success in this position requires excellent organizational, interpersonal and communication skills, attention to detail, confidentiality, accuracy, flexibility, the ability to exercise independent judgment, and political sensitivity.

Pre-employment Requirements

• Successful applicants must provide proof of qualifications.

Union: CUPE Local 38

Business Unit: Law

Position Type: 1 Temporary (up to 18 months)

Location: 800 Macleod Trail SE

Compensation: Pay Grade 8 $39.00 - 52.14 per hour

Days of Work: This position typically works a 5 day

work week, with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External

Apply By: March 23, 2026

Job ID #: 313900