Legal Administrative Assistant

**Location:**8470 Keele Street, Vaughan ON

**Job Type:**Permanent, Full-time

Competitive Salary

Job Summary: The Legal Administrative Assistant will provide general administrative support with a focus on organizing legal files, assisting with document preparation, project management, deadline monitoring, and supporting day-to-day operations.

Ideal Candidate: Experienced administrative professional that is detail-oriented with outstanding organizational skills and understands how to handle confidential information. The ideal candidate will also possess a keen interest in learning, superior collaboration & communication skills and will be a key member of an engaged legal team.

Key Responsibilities:

• Provide legal administrative support, including attending meetings and preparing meeting minutes, responding to correspondence, supporting business transactions and tracking contracts and renewals Assist with the maintenance of corporate minute books and annual filings
• Assist and support legal matters involving affiliated companies
• Support legal team with research and information gathering
• Manage professional communication with internal and external stakeholders on behalf of the legal department
• Other duties as assigned

Qualifications:

• Minimum 3+ years of experience in a legal or legal administrative environment
• Strong computer proficiency, including Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint) and DocuSign
• Familiarity with legal documentation, processes, and office procedures
• Excellent written and verbal communication skills
• Demonstrated ability to remain flexible and adaptable while managing multiple priorities, ambiguity, and a fast-paced environment
• High level of attention to detail with a strong commitment to accuracy
• Strong analytical skills, with the ability to review information, identify issues, and support sound decision-making
• Proven ability to build effective working relationships with internal stakeholders, colleagues, and external partners

A Few Super Cool Things About Us

• We grow people, not just the business. Whether you’re early in your career or ready for your next step, we invest in development, mentorship, and real opportunities to advance
• Our culture is built on “we before me.” Collaboration, trust, and respect aren’t just words here. They shape how we work every day
• Leadership that’s real and approachable. Our leaders are hands-on, transparent, and focused on continuous improvement, not hierarchy or ego
• A fast-moving environment where you won’t be bored. If you like variety, problem-solving, and being challenged, you’ll feel right at home
• Diverse, inclusive, and people-focused. We value different backgrounds, perspectives, experiences and we believe that’s what makes our teams stronger
• Safety comes first. Always. We are deeply committed to the health, safety, and well-being of our people and the communities we serve

This job posting reflects a new vacancy within the organization. The position is active and intended to be filled as part of our current staffing needs.

Compliance & Transparency

In accordance with Ontario’s pay transparency requirements, interviewed candidates will be informed when they are no longer under consideration for this position. Communication regarding application status may be provided through email or through your online applicant profile (if applicable).

Use of Artificial Intelligence

We may use artificial intelligence tools to assist in screening and assessing applications for this role. All hiring decisions are made by our Talent Acquisition team.

At CMI we are committed to fostering an inclusive equitable workplace, free of bias and discrimination, where everyone feels valued, respected, and supported. We are committed to working with and providing reasonable accommodation to applicants with disabilities where feasible. We thank all applicants for their interest; only those selected for an interview will be contacted.

#INDHP