RSL’S story:

Refrigerative Supply Limited is a family business owned by Alison Hamilton and Linda Gibbs. The business was founded by Peter Gibbs' and Alison Hamilton's parents, Jack and Elizabeth Gibbs. In 1949 they acquired the four-year-old Vancouver branch of an American-based company. From this modest beginning, the Company now has a Head Office in Burnaby, Nineteen Branches and Four Distribution Centers. We are committed to remaining a family business and are proud to have the third generation working in the business. The company's mantra is to ‘inspire excellence and trust’ by providing creative solutions and unrivalled experiences, in-store and online, that make RSL the choice for customers, suppliers, and employees at every location. For more information, please visit: www.rsl.ca

RSL Mission

Our purpose is to provide the highest quality HVAC and Refrigeration experience in Canada.

RSL Vision
To be the environment that inspires excellence and trust within our community.

RSL Values

Gracious, Collaborative, Courageous, Innovative, Community Focused and Exceptional Experience

Great Place to Work
At RSL, we pride ourselves on fostering a dynamic and inclusive workplace culture. Our commitment to excellence and employee satisfaction has been recognized with the prestigious “Great Place to Work” certification for four consecutive years. This accolade reflects our dedication to creating an environment where every team member feels valued, supported, and empowered to achieve their best.

The Opportunity:

Scope of the position

The Executive Assistant provides high-level administrative and operational support to the CEO and the Executive team, acting as a trusted partner in managing schedules, communications, and strategic initiatives. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, dynamic environment. The Executive Assistant plays a key role in ensuring the leadership team operates efficiently and effectively.

Duties and Responsibilities

Executive Support

• Provide comprehensive administrative support to the CEO and Directors, including proactive calendar management, meeting coordination, and travel arrangements.
• Draft, review, and manage correspondence, reports, presentations, and other communications.
• Organize and support leadership meetings, including agenda preparation, minute-taking, and follow-up actions.
• Handle confidential and sensitive information with discretion and professionalism.
• Maintain and optimize executive calendars to ensure alignment across departments and minimize scheduling conflicts.

Project & Operations Coordination

• Assist in coordinating cross-functional projects, including tracking timelines, deliverables, and stakeholder communications.
• Prepare and distribute project-related documentation; maintain corporate resumes and project archives.
• Set up and manage project folders in SharePoint and other collaboration platforms.

Stakeholder Engagement

• Liaise with internal departments and external partners to facilitate smooth communication and coordination.
• Support executive participation in events, strategic initiatives, and external engagements.
• Collaborate with other administrative professionals to ensure alignment across departments.

Office & Event Management

• Coordinate logistics for leadership offsites, team-building activities, and company-wide events.
• Ensure meeting rooms are prepared and functioning; support AV and tech setup as needed.

General Administration

• Share responsibility for office organization and daily operations.

Skills and Qualifications

• Diploma or Degree in Business Administration, Communications, or a related field.
• 3–5 years of experience supporting senior leadership, preferably in a corporate or fast-paced environment.
• Exceptional organizational and time-management skills with the ability to prioritize effectively.
• Strong written and verbal communication skills; professional and articulate.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint and project management tools is an asset.
• Proven ability to manage sensitive information with discretion and integrity.
• Experience coordinating projects and working with cross-functional teams.
• Ability to work independently and collaboratively in a high-pressure environment.
• Flexibility to respond to urgent requests outside of regular business hours when needed
• Experience managing to a budget.

What we offer:

The target salary range for this position is $50,000 - $60,000 CAD*.* The pay range for this position is a general guideline only. The salary will depend on internal pay equity and the candidate's relevant skills, experience, qualifications, and job market data.

It's not all about work. That's why we support and recognize our team members with a range of benefits:

• RSL is an entrepreneurial company - we don't micromanage
• Embark on a continuous development journey. You have access to $3,500 annually to invest in your professional growth.
• 3 weeks vacation
• 3 personal obligation days
• Wellness Account
• Stay healthy with our rich benefits package
• Protect your future with our Pension plan
• Access a 24/7 Employee Assistance Program.

Refrigerative Supply Limited is an equal-opportunity employer. We prohibit discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial, and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. We would like to thank all applicants for their interest; however, only those selected will be contacted.