EA Office Manager
Top Benefits
About the role
Heritage Christian Online School (HCOS) is a thriving online learning community offering K-12 home and online education to students across the province. HCOS provides flexible solutions and programming tailored to every child’s learning journey.
HCOS has an opening for an Office Manager in the Education Assistant (EA) Office. The EA Office is a part of the Inclusive Education Team within HCOS that supports the team of Education Assistants, IE students and families across the school. This is a full-time, remote position, working 40 hours per week. The EA Office Manager ensures that all aspects of the working relationship between Education Assistants (EAs), students, families, teachers, administrators, and others involved with a student’s Individualized Education Plan (IEP) team are functioning in the best interests of HCOS students through the Inclusive Education (IE) Department.
Duties and Responsibilities
Foster and promote vision, processes, and culture within the EA Office team and with Education Assistants to align with HCOS values and objectives
Attend leadership meetings/retreats to represent department, advocate for staff and contribute to school leadership
Maintain appropriate collaboration and communication with other school departments and divisions
In collaboration with supervisor, manage and communicate department budgets including Community Connections EA budget and overall EA budget and resource needs.
Plan and deliver professional development workshops
Manage the EA Office team through hiring, training, scheduling, conducting staff evaluations, and supporting professional growth
Mentor and empower EA Office staff by providing the skills and knowledge needed to effectively support Education Assistants and students
Maintain and support EA-related database functions within FileMaker through regular meetings and system development projects
Ensure the accuracy of EA-related information and documentation in all systems
Manage administrative functions including semi-monthly and monthly payroll and approving FileMaker addendums
Support the recruitment, hiring, onboarding, and personnel management of EAs for IE student support, Community Connections, and Student Success Centre programs
Facilitate a sense of team, community, and value for EAs by organizing professional development and social events
Cultivate a supportive, reciprocal working relationship between EAs and teachers
Provide ongoing support for EAs through regular and ongoing communication
Qualifications
Demonstrates a commitment to, and a lifestyle reflective of, the KCCS Foundational Beliefs
Education Assistant or teaching experience
Leadership experience: collaborative, team-oriented, strong conflict resolution skills
Excellent organizational, documentation, and time management skills
Strong data entry and data management, detail-oriented, accurate
Proven experience in problem-solving, and analytical thinking
Excellent oral and written communication skills
Ability to be discreet and handle confidential information sensitively
Ability to work in multi-faceted team environments both remotely and in-person
Ability to manage varying workloads, value timely follow-up, and prioritize multiple tasks
Proactive, systems thinking, relationship, solution, and service-oriented
Proficient in Microsoft Office Suite (Excel, Word, and Outlook) and Google Workspace, managing databases, ability to learn computer programs quickly
Flexible attitude towards innovation and change
What we offer
Salary range: $77,186-$82,785 annually
40 hours per week remote
Benefits Package:
Life Insurance & Dependent Life Insurance
Long Term Disability
Extended Health and Benefits
Health Spending Account
Employee and Family Support Program
RRSP Match program
Applications will be accepted until January 12, 2026
Heritage Christian Online School (HCOS) is a ministry of Kelowna Christian Center Society (KCCS). KCCS was established in 1982 with a vision for the community and global influence. KCCS exists so that all people can experience abundant life in Christ by reaching, raising up and releasing people who reflect the kingdom of God, through creating communities of belonging and learning
EA Office Manager
Top Benefits
About the role
Heritage Christian Online School (HCOS) is a thriving online learning community offering K-12 home and online education to students across the province. HCOS provides flexible solutions and programming tailored to every child’s learning journey.
HCOS has an opening for an Office Manager in the Education Assistant (EA) Office. The EA Office is a part of the Inclusive Education Team within HCOS that supports the team of Education Assistants, IE students and families across the school. This is a full-time, remote position, working 40 hours per week. The EA Office Manager ensures that all aspects of the working relationship between Education Assistants (EAs), students, families, teachers, administrators, and others involved with a student’s Individualized Education Plan (IEP) team are functioning in the best interests of HCOS students through the Inclusive Education (IE) Department.
Duties and Responsibilities
Foster and promote vision, processes, and culture within the EA Office team and with Education Assistants to align with HCOS values and objectives
Attend leadership meetings/retreats to represent department, advocate for staff and contribute to school leadership
Maintain appropriate collaboration and communication with other school departments and divisions
In collaboration with supervisor, manage and communicate department budgets including Community Connections EA budget and overall EA budget and resource needs.
Plan and deliver professional development workshops
Manage the EA Office team through hiring, training, scheduling, conducting staff evaluations, and supporting professional growth
Mentor and empower EA Office staff by providing the skills and knowledge needed to effectively support Education Assistants and students
Maintain and support EA-related database functions within FileMaker through regular meetings and system development projects
Ensure the accuracy of EA-related information and documentation in all systems
Manage administrative functions including semi-monthly and monthly payroll and approving FileMaker addendums
Support the recruitment, hiring, onboarding, and personnel management of EAs for IE student support, Community Connections, and Student Success Centre programs
Facilitate a sense of team, community, and value for EAs by organizing professional development and social events
Cultivate a supportive, reciprocal working relationship between EAs and teachers
Provide ongoing support for EAs through regular and ongoing communication
Qualifications
Demonstrates a commitment to, and a lifestyle reflective of, the KCCS Foundational Beliefs
Education Assistant or teaching experience
Leadership experience: collaborative, team-oriented, strong conflict resolution skills
Excellent organizational, documentation, and time management skills
Strong data entry and data management, detail-oriented, accurate
Proven experience in problem-solving, and analytical thinking
Excellent oral and written communication skills
Ability to be discreet and handle confidential information sensitively
Ability to work in multi-faceted team environments both remotely and in-person
Ability to manage varying workloads, value timely follow-up, and prioritize multiple tasks
Proactive, systems thinking, relationship, solution, and service-oriented
Proficient in Microsoft Office Suite (Excel, Word, and Outlook) and Google Workspace, managing databases, ability to learn computer programs quickly
Flexible attitude towards innovation and change
What we offer
Salary range: $77,186-$82,785 annually
40 hours per week remote
Benefits Package:
Life Insurance & Dependent Life Insurance
Long Term Disability
Extended Health and Benefits
Health Spending Account
Employee and Family Support Program
RRSP Match program
Applications will be accepted until January 12, 2026
Heritage Christian Online School (HCOS) is a ministry of Kelowna Christian Center Society (KCCS). KCCS was established in 1982 with a vision for the community and global influence. KCCS exists so that all people can experience abundant life in Christ by reaching, raising up and releasing people who reflect the kingdom of God, through creating communities of belonging and learning