PROPERTY ADMINISTRATOR

Toronto, ON

Join Us to Grow, Connect, and Make an Impact.

At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where we operate.

As one of Canada’s premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, our clients have trusted us to deliver innovative real estate solutions that create value and support their success.

As part of the global BGO family, we leverage international expertise and local market insights to provide high-quality services. Our experienced team works across a variety of commercial real estate sectors, which ensure every property we manage is a welcoming and functional destination for tenants.

Whether you’re launching your career or advancing as a seasoned professional, BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.

Join us and help shape the future of commercial real estate.

The opportunity: The Property Administrator will support a portfolio of mixed-use properties. This position requires strong commitment and dedication in providing accurate and timely administrative support and customer service to our clients within a fast-paced office environment.

What you will do:

Lease Administration

• Print and undertake initial review of Lease Review Checklists.

Accounts Payable

• Code, verify and input accounts payable invoices in a timely manner consistent with the cheque run schedule and ensure all invoices are delivered to head office for payment;
• Prepare and reconcile monthly Visa transaction statements for the Property Manager;
• Investigate overdue balances diligently;
• Communicate with accounting staff & vendors/suppliers/contractors as needed;
• Assist in the annual accrual process.

Accounts Receivable

• Prepare and deposit all cheques and apply monthly rental cheques to tenants’ accounts and post to company software;
• Review each of the property receivables reports weekly;
• Review tenant leases and specific charges, discuss and correspond with tenants any outstanding balances and assist them in bringing their accounts up to date;
• Prepare demand letters where necessary in compliance with lease terms and follow up on further action;
• Communicate with Property Accountants on tenant issues;
• Review and provide accurate accounts receivable reports;
• Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts;
• Provide tenant security deposit balance reports;
• Collect and follow up on year-end certified/audited sales statements;
• Enter monthly tenant sales, prepare monthly sales reports, and distribute monthly Tenant Sales Ranking Reports;
• Investigate discrepancies.
• Assist to verify year-end Tenant Realty Tax and CAM information for year-end adjustments’
• Generate miscellaneous invoices (i.e. Tenant Chargebacks, Percent Rent);
• Print and distribute annual rental advice notices, and year end adjustment notices’;
• Review monthly rent Roll Change Report, distribute updated rent statements as necessary to reflect changes in Tenant’s rental charges;

Collections

• Actively pursue any outstanding amounts in regards to Tenant rents and respond to Tenant’s inquiries;
• Provide recommendations with respect to write-offs and doubtful accounts;
• Analyze and act on monthly aged receivables report.

Miscellaneous Duties

• Prepare and complete various monthly reports;
• Maintain billing system;

Sustainability

• Embrace and pro-actively support BGO's culture of environmental sustainability, and corporate and social responsibility.

Who you are:

• Experience - A minimum 3 years experience with an accounting/bookkeeping focus. A basic understanding of lease interpretation would be an asset.

• Education - Post-secondary business education preferred.

• Relationship Skills - Excellent oral and written communication skills; ability to develop and sustain cooperative working relationships; ability to exercise confidentiality; team player; self-motivated, displays enthusiasm and a desire to learn; professional.

• Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; accurate and detail-oriented; able to follow instructions.

• Computer Skills - Advanced skills in Excel and Word; Yardi experience an asset.

• Police Clearance – A criminal verification check is required for employment.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.

BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at accessibility@bgo.com and include: Job posting #, your name and your preferred method of contact.

We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.