Executive Assistant
Top Benefits
About the role
Part-Time Executive Assistant to the CEO
Location: Nootka Marine Adventures Head Office
Type: Part-Time (20 hours per week)
Start Date: As soon as possible
About Us
At Nootka Marine Adventures, we are passionate about creating unforgettable West Coast experiences. From our guided fishing expeditions to exceptional hospitality, our team takes pride in showcasing the best of Vancouver Island’s coastal wilderness.
Our Head Office in Courtenay supports operations across multiple properties and teams, ensuring that every guest experience reflects our commitment to excellence and genuine hospitality.
About the Role
We are seeking a highlyorganized**,** proactive, and professional Executive Assistant to support our Chief Executive Officer. Working part-time and based out of our Head Office, Monday to Friday, this position is ideal for someone who thrives in a dynamic environment, handles confidential information with discretion, and anticipates needs before they arise.
Key Responsibilities
- Provide comprehensive administrative support to the CEO, including calendar management, correspondence, and meeting coordination.
- Manage meeting logistics and documentation, maintaining clear records of discussions, decisions, and next steps
- Act as a communication liaison and gatekeeper between the CEO, leadership team, and external stakeholders.
- Prepare and organize reports, presentations, and internal documents.
- Coordinate travel arrangements and meeting logistics.
- Manage confidential information with the utmost discretion.
- Support special projects and initiatives as needed.
- Maintain professionalism and efficiency in all interactions by representing the CEO and company with excellence.
Qualifications
- Minimum 3–5 years of executive-level administrative experience, ideally supporting senior leadership.
- Strong organizational skills with exceptional attention to detail.
- Proven ability to manage multiple priorities and work independently in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office 365.
- Discretion, reliability, and a positive attitude.
- Willingness to travel to our resorts when required.
- Familiarity with hospitality, tourism, or marine operations is an asset but not required.
What We Offer
- Supportive and collaborative work culture rooted in respect, professionalism, and fun.
- Competitive wage of $26-$29/hour.
- Extended health benefits after three months of successful employment.
How to Apply
Please submit your resume and a brief cover letter outlining why you’d be a great fit for this role to heatherm@nootkamarineadventures.com.
Applications will be reviewed as they are received, and we encourage early applications as we’re looking to fill this role as soon as possible.
About Nootka Marine Adventures
Where Wilderness Meets Luxury – Boardroom Without Boundaries
Nootka Marine Adventures is the premier resort operator on Vancouver Island's West Coast, offering three resorts that cater to corporate team-building retreats, families, and solo anglers. Our fully guided sport fishing experiences feature the largest and most comfortable fleet in North America, with Seakeeper-equipped North River boats ensuring a smooth, stable ride—so your focus stays on the adventure, not the motion of the ocean.
Three Exceptional Resorts for Teams, Families, Weddings, and Reunions
Moutcha Bay Resort: Road-accessible with a full-service marina, rental boats, licensed restaurant, and campground, Moutcha Bay offers lodge suites, chalets, and yurts for both family vacations and corporate retreats.
Nootka Sound Resort: A floating wilderness retreat accessible by boat or plane, accommodating up to 56 guests—perfect for exclusive, immersive team-building experiences.
Newton Cove Resort: Our premier resort, nestled in a private cove in Esperanza Inlet, offering an intimate, luxurious setting ideal for weddings, family reunions, or exclusive corporate retreats. With spacious accommodations for up to 44 guests, Newton Cove is the perfect venue for unforgettable celebrations and gatherings.
The Ultimate Blend of Adventure and Comfort
Nootka Marine Adventures provides the ideal setting for corporate retreats, weddings, family reunions, and family getaways, offering fully customized experiences with comfortable accommodations, gourmet meals, and unforgettable fishing adventures.
For more information please email info@nootkamarineadventures.com or call 1-877-337-5464
Executive Assistant
Top Benefits
About the role
Part-Time Executive Assistant to the CEO
Location: Nootka Marine Adventures Head Office
Type: Part-Time (20 hours per week)
Start Date: As soon as possible
About Us
At Nootka Marine Adventures, we are passionate about creating unforgettable West Coast experiences. From our guided fishing expeditions to exceptional hospitality, our team takes pride in showcasing the best of Vancouver Island’s coastal wilderness.
Our Head Office in Courtenay supports operations across multiple properties and teams, ensuring that every guest experience reflects our commitment to excellence and genuine hospitality.
About the Role
We are seeking a highlyorganized**,** proactive, and professional Executive Assistant to support our Chief Executive Officer. Working part-time and based out of our Head Office, Monday to Friday, this position is ideal for someone who thrives in a dynamic environment, handles confidential information with discretion, and anticipates needs before they arise.
Key Responsibilities
- Provide comprehensive administrative support to the CEO, including calendar management, correspondence, and meeting coordination.
- Manage meeting logistics and documentation, maintaining clear records of discussions, decisions, and next steps
- Act as a communication liaison and gatekeeper between the CEO, leadership team, and external stakeholders.
- Prepare and organize reports, presentations, and internal documents.
- Coordinate travel arrangements and meeting logistics.
- Manage confidential information with the utmost discretion.
- Support special projects and initiatives as needed.
- Maintain professionalism and efficiency in all interactions by representing the CEO and company with excellence.
Qualifications
- Minimum 3–5 years of executive-level administrative experience, ideally supporting senior leadership.
- Strong organizational skills with exceptional attention to detail.
- Proven ability to manage multiple priorities and work independently in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office 365.
- Discretion, reliability, and a positive attitude.
- Willingness to travel to our resorts when required.
- Familiarity with hospitality, tourism, or marine operations is an asset but not required.
What We Offer
- Supportive and collaborative work culture rooted in respect, professionalism, and fun.
- Competitive wage of $26-$29/hour.
- Extended health benefits after three months of successful employment.
How to Apply
Please submit your resume and a brief cover letter outlining why you’d be a great fit for this role to heatherm@nootkamarineadventures.com.
Applications will be reviewed as they are received, and we encourage early applications as we’re looking to fill this role as soon as possible.
About Nootka Marine Adventures
Where Wilderness Meets Luxury – Boardroom Without Boundaries
Nootka Marine Adventures is the premier resort operator on Vancouver Island's West Coast, offering three resorts that cater to corporate team-building retreats, families, and solo anglers. Our fully guided sport fishing experiences feature the largest and most comfortable fleet in North America, with Seakeeper-equipped North River boats ensuring a smooth, stable ride—so your focus stays on the adventure, not the motion of the ocean.
Three Exceptional Resorts for Teams, Families, Weddings, and Reunions
Moutcha Bay Resort: Road-accessible with a full-service marina, rental boats, licensed restaurant, and campground, Moutcha Bay offers lodge suites, chalets, and yurts for both family vacations and corporate retreats.
Nootka Sound Resort: A floating wilderness retreat accessible by boat or plane, accommodating up to 56 guests—perfect for exclusive, immersive team-building experiences.
Newton Cove Resort: Our premier resort, nestled in a private cove in Esperanza Inlet, offering an intimate, luxurious setting ideal for weddings, family reunions, or exclusive corporate retreats. With spacious accommodations for up to 44 guests, Newton Cove is the perfect venue for unforgettable celebrations and gatherings.
The Ultimate Blend of Adventure and Comfort
Nootka Marine Adventures provides the ideal setting for corporate retreats, weddings, family reunions, and family getaways, offering fully customized experiences with comfortable accommodations, gourmet meals, and unforgettable fishing adventures.
For more information please email info@nootkamarineadventures.com or call 1-877-337-5464