Executive Assistant to Chief Executive Officer
Top Benefits
About the role
About Us
At Focal Point, we believe that clarity drives success. As a global leader in business coaching, we help entrepreneurs, executives, and business owners rediscover their focus, elevate their performance, and achieve meaningful growth.
Our franchise system connects clients with world-class coaches who simplify challenges and help turn goals into results. We value integrity, accountability, and ongoing improvement, supporting over 250 coaches worldwide as we continue to grow quickly.
As we expand our global presence, we’re looking for a confident, detail-driven professional who can help our CEO stay one step ahead every day.
About the Role
We’re seeking a strategic and proactive Executive Assistant to serve as the right-hand to our CEO. This is more than a support role; it’s an opportunity to work at the heart of a fast-moving organization and help shape how it operates.
You’ll coordinate priorities, manage communication, and bring structure to a dynamic, entrepreneurial environment. If you thrive on initiative, remain calm under pressure, and naturally anticipate what’s needed next, you’ll be an exceptional fit.
- Location: Burnaby, BC (In-Office)
- Type: Full-Time
- Salary: $65,000 – $78,000 CAD (based on experience)
You Might Be a Fit If You:
- Take initiative naturally—you notice what needs to be done and make it happen.
- Enjoy building structure, systems, and clarity for fast-paced leaders.
- Communicate with professionalism and confidence at all levels.
- Handle competing priorities while staying focused and calm.
- Combine big-picture thinking with exceptional attention to detail.
Key Responsibilities
Executive Support
- Manage and optimize the CEO’s calendar, schedule, and communications.
- Anticipate needs; prepare meeting materials, summaries, and follow-up actions.
- Coordinate office events, leadership meetings, and special projects.
- Draft emails, memos, and presentations that reflect the CEO’s voice.
- Handle confidential information with discretion and professionalism.
Operational Coordination
- Create and maintain systems that improve organization and efficiency.
- Track project deliverables, decisions, and priorities across teams.
- Manage travel logistics, itineraries, and expense reporting.
- Work with sales, marketing, customer support, and operations teams to align on company priorities.
Strategic Partnership
- Understand the CEO’s goals and help focus time and energy on top priorities.
- Identify opportunities to streamline or delegate work.
- Serve as a communication link between the CEO, team members, and partners.
- Prepare clear reports, notes, and action summaries after key meetings.
- Keep track of strategic objectives, updates, deliverables, and notes for the Senior Leadership team.
Qualifications
- 4–6 years of experience supporting a senior executive or business owner in a fast-paced environment.
- Able to work on-site and travel occasionally.
- Excellent written and verbal communication skills; confident, tactful, and adaptable.
- Highly organized with exceptional follow-through and prioritization skills.
- Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word), Zoom, and Google Workspace.
- Experience with Monday.com, HubSpot, or similar tools is an asset.
- Ability to create structure in a growing, evolving company.
Nice to Have
- Experience supporting a visionary, high-energy leader.
- Background in professional services, franchising, or small business operations.
- Familiarity with Apple OS and modern productivity apps.
Why You’ll Love Working Here
At Focal Point, we do meaningful work with driven, collaborative people who care about results.
You’ll work directly with the CEO and senior leaders, gaining insight into executive decisions and helping shape the daily operations of a company that’s growing worldwide.
We value initiative, clarity, and creative problem-solving, and we celebrate individuals who take ownership and continually seek ways to improve every day.
We offer:
- Comprehensive benefits package
- Paid vacation and professional development opportunities
- A growth-focused, collaborative workplace that rewards initiative
How to Apply
Applications are accepted through our BambooHR portal here: https://focalpoint.bamboohr.com/careers/43?source=aWQ9MTA%3D .
We’ll review every application carefully and contact selected candidates with a short follow-up email that includes two clarifying questions before we schedule interviews.
This is your chance to make an impact at a company built on clarity, integrity, and growth, and to work with a leader who moves fast and values people who do the same.
About Focal Point Business Coaching
Business growth is exciting… and overwhelming.
Focal Point Coaching exists for the leaders caught in that in-between place — where the business is working, but keeping it all moving is getting harder than it should be.
You’ve got customers. A team. A reputation.
But you’re also carrying it all.
At this stage, most leaders aren’t looking for more information. You need a clear head, a trusted voice, and someone to help you move forward.
That’s where Focal Point coaches come in.
We work with growth-stage businesses that are ready for their next evolution—not just to keep going but to build something more intentional, sustainable, and rewarding for everyone involved.
Our coaches come from the business world. They’ve been operators, executives, and team leaders — not just advisors.
They know what it’s like to lead in complexity — and to build something bigger than yourself.
Not everyone is ready for a coach.
And that’s okay.
That’s why we share practical guidance and tips — not just posts but tools to help you think more clearly, act more decisively, and lead with more confidence.
If you’re growing a business and want thoughtful, practical guidance without the noise, you’re in the right place.
Here’s how our content helps you steer through complexity: 🔵 Sharpens your thinking with real-world questions 🔵 Helps you make better decisions faster 🔵 Reminds you you’re not alone in what you’re facing 🔵 Shares lessons from business owners who’ve been where you are 🔵 Offers clarity without adding pressure
Because leadership can be lonely. But it doesn’t have to be quiet. Our LinkedIn is a place to think out loud, hear from others, and feel like someone’s talking back—someone who gets it.
When you’re ready to talk about the future of your business, we’re here. Until then, welcome to the conversation.
Executive Assistant to Chief Executive Officer
Top Benefits
About the role
About Us
At Focal Point, we believe that clarity drives success. As a global leader in business coaching, we help entrepreneurs, executives, and business owners rediscover their focus, elevate their performance, and achieve meaningful growth.
Our franchise system connects clients with world-class coaches who simplify challenges and help turn goals into results. We value integrity, accountability, and ongoing improvement, supporting over 250 coaches worldwide as we continue to grow quickly.
As we expand our global presence, we’re looking for a confident, detail-driven professional who can help our CEO stay one step ahead every day.
About the Role
We’re seeking a strategic and proactive Executive Assistant to serve as the right-hand to our CEO. This is more than a support role; it’s an opportunity to work at the heart of a fast-moving organization and help shape how it operates.
You’ll coordinate priorities, manage communication, and bring structure to a dynamic, entrepreneurial environment. If you thrive on initiative, remain calm under pressure, and naturally anticipate what’s needed next, you’ll be an exceptional fit.
- Location: Burnaby, BC (In-Office)
- Type: Full-Time
- Salary: $65,000 – $78,000 CAD (based on experience)
You Might Be a Fit If You:
- Take initiative naturally—you notice what needs to be done and make it happen.
- Enjoy building structure, systems, and clarity for fast-paced leaders.
- Communicate with professionalism and confidence at all levels.
- Handle competing priorities while staying focused and calm.
- Combine big-picture thinking with exceptional attention to detail.
Key Responsibilities
Executive Support
- Manage and optimize the CEO’s calendar, schedule, and communications.
- Anticipate needs; prepare meeting materials, summaries, and follow-up actions.
- Coordinate office events, leadership meetings, and special projects.
- Draft emails, memos, and presentations that reflect the CEO’s voice.
- Handle confidential information with discretion and professionalism.
Operational Coordination
- Create and maintain systems that improve organization and efficiency.
- Track project deliverables, decisions, and priorities across teams.
- Manage travel logistics, itineraries, and expense reporting.
- Work with sales, marketing, customer support, and operations teams to align on company priorities.
Strategic Partnership
- Understand the CEO’s goals and help focus time and energy on top priorities.
- Identify opportunities to streamline or delegate work.
- Serve as a communication link between the CEO, team members, and partners.
- Prepare clear reports, notes, and action summaries after key meetings.
- Keep track of strategic objectives, updates, deliverables, and notes for the Senior Leadership team.
Qualifications
- 4–6 years of experience supporting a senior executive or business owner in a fast-paced environment.
- Able to work on-site and travel occasionally.
- Excellent written and verbal communication skills; confident, tactful, and adaptable.
- Highly organized with exceptional follow-through and prioritization skills.
- Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word), Zoom, and Google Workspace.
- Experience with Monday.com, HubSpot, or similar tools is an asset.
- Ability to create structure in a growing, evolving company.
Nice to Have
- Experience supporting a visionary, high-energy leader.
- Background in professional services, franchising, or small business operations.
- Familiarity with Apple OS and modern productivity apps.
Why You’ll Love Working Here
At Focal Point, we do meaningful work with driven, collaborative people who care about results.
You’ll work directly with the CEO and senior leaders, gaining insight into executive decisions and helping shape the daily operations of a company that’s growing worldwide.
We value initiative, clarity, and creative problem-solving, and we celebrate individuals who take ownership and continually seek ways to improve every day.
We offer:
- Comprehensive benefits package
- Paid vacation and professional development opportunities
- A growth-focused, collaborative workplace that rewards initiative
How to Apply
Applications are accepted through our BambooHR portal here: https://focalpoint.bamboohr.com/careers/43?source=aWQ9MTA%3D .
We’ll review every application carefully and contact selected candidates with a short follow-up email that includes two clarifying questions before we schedule interviews.
This is your chance to make an impact at a company built on clarity, integrity, and growth, and to work with a leader who moves fast and values people who do the same.
About Focal Point Business Coaching
Business growth is exciting… and overwhelming.
Focal Point Coaching exists for the leaders caught in that in-between place — where the business is working, but keeping it all moving is getting harder than it should be.
You’ve got customers. A team. A reputation.
But you’re also carrying it all.
At this stage, most leaders aren’t looking for more information. You need a clear head, a trusted voice, and someone to help you move forward.
That’s where Focal Point coaches come in.
We work with growth-stage businesses that are ready for their next evolution—not just to keep going but to build something more intentional, sustainable, and rewarding for everyone involved.
Our coaches come from the business world. They’ve been operators, executives, and team leaders — not just advisors.
They know what it’s like to lead in complexity — and to build something bigger than yourself.
Not everyone is ready for a coach.
And that’s okay.
That’s why we share practical guidance and tips — not just posts but tools to help you think more clearly, act more decisively, and lead with more confidence.
If you’re growing a business and want thoughtful, practical guidance without the noise, you’re in the right place.
Here’s how our content helps you steer through complexity: 🔵 Sharpens your thinking with real-world questions 🔵 Helps you make better decisions faster 🔵 Reminds you you’re not alone in what you’re facing 🔵 Shares lessons from business owners who’ve been where you are 🔵 Offers clarity without adding pressure
Because leadership can be lonely. But it doesn’t have to be quiet. Our LinkedIn is a place to think out loud, hear from others, and feel like someone’s talking back—someone who gets it.
When you’re ready to talk about the future of your business, we’re here. Until then, welcome to the conversation.