About Arts Umbrella

Arts Umbrella is where young artists ages 2–22 cultivate their creativity in Art, Design, Dance, Theatre, Music, and Film. As a non-profit organization for arts education, we believe that art is powerful. Powerful enough to change a child’s life in incredible ways. When young people connect with the arts, they gain self-confidence, develop self-discipline, and discover creative expression—qualities they carry with them for life. Arts Umbrella has two locations in Vancouver and Surrey, as well as donor-funded programs at schools, community centers, neighborhood houses, and healthcare facilities across Metro Vancouver. We serve nearly 20,000 young people every year, with 77% participating in donor-funded programs.

In April 2021, Arts Umbrella moved into a new home on Granville Island. This transformational opportunity allows us to further our vision for a better world where all young lives are inspired to pursue a lifelong journey towards self-expression, compassion, and humanity. It is our mission to be a leader in arts education for young people; to build community and deliver profound life experiences through our commitment to innovation, excellence, and inclusivity. Arts Umbrella is an organization full of heart, where self-expression and creativity are valued and nurtured.

The Opportunity

Arts Umbrella is seeking a Program Assistant, Dance to support the day-to-day administrative and operational needs of the Dance Department.
Working closely with the Artistic Director, this role helps coordinate meetings, communications, and program logistics while supporting the smooth delivery of departmental activities. The Program Assistant plays an important role in helping keep programs organized and running smoothly by supporting faculty, students, guest instructors, and departmental processes. This is a great opportunity for someone who enjoys working in a dynamic arts education environment and is highly organized, collaborative, and detail oriented.

In this role you will:

• Support the Artistic Director with scheduling, meetings, and communications with students, parents, faculty, and guest instructors

• Assist with program administration, including tracking program information, preparing reports, and maintaining records

• Help organize department meetings, including preparing agendas and documenting meeting minutes

• Provide logistical support for student meetings, faculty meetings, and departmental events

• Assist with communications and coordination with guest instructors and external partners

• Support documentation processes related to coursework, program activities, and program evaluation

• Assist with preparing written materials such as correspondence and recommendation letters

• Help gather and organize information to support teacher training and curriculum development initiatives

Here is what you bring

• 1+ year of experience in administration, program coordination, or operations support

• Strong organizational and time management skills

• Excellent communication and interpersonal skills

• Strong attention to detail and ability to maintain organized records

• Comfortable supporting meetings and preparing documentation

• Proficiency with common office tools such as email, word processing, and spreadsheets

• Interest in or familiarity with dance, performing arts, or arts education is considered an asset

Diversity & Inclusion

Arts Umbrella is dedicated to promoting diversity and inclusion. Our commitment is reflected in our programming, the audience we engage with, the students we serve, and the staff we employ. Diversity and inclusion in our organization means fostering a workplace in which individual differences are recognized, appreciated, and respected. We actively seek applications from Indigenous peoples, visible minorities, persons with disabilities, people of all sexual orientations and genders, and others with knowledge in diversity and inclusion to help us strengthen our commitment.

Note to Applicants: We kindly ask that applicants do not call or visit our office in person to enquire about the status of their application. Due to the volume of applications, we receive, only shortlisted candidates will be contacted. Thank you for your understanding and cooperation.