Job Title: Project Coordinator

Reports To: Site Superintendent

Department: Construction

Position Summary

Provide project based and administrative support to the Special Projects, Construction department.

Responsibilities:

• Involvement with the overall architectural or civil design of the project;
• Assist in coordinating all tenant aspects of the project from drawing coordination and sending Welcome Package to assist Tenants in preparing their drawings for Permit and Landlord review;
• Review Tenant drawings and provide appropriate comments;
• Coordinate the contract bidding process in accordance with Company policies and procedures;
• Assist in preparing bid summaries and preparing approval documents;
• Assist in carrying out all project’s contract administration in accordance with Company policies and procedures;
• Monitor project costs through change order and contract adjustment procedures;
• Assists in developing recovery strategy when project schedule or budget are in jeopardy;
• Assist in review and update schedule, cost forecasts and cash flow requirements with the Special Projects PMs and Director, Special Projects biweekly for monthly reports to VP of Construction;
• Assist in preparing and processing general contractor progress draws, consultants and suppliers’ invoices in a timely manner;
• Work with accounting department to ensure proper accounting coding, payments of progress draws and recoverable costs are submitted and paid in a timely manner;
• Establish effective working relationship with each tenant’s construction manager;
• Start to develop and maintain relationship with architects and engineers;
• Assist in Tenant Coordination duties as required;
• Complete project closeout documentation as required for archiving or transfer to Operations;
• Follow-up on deficiencies in a timely manner;
• General and administrative duties as required;
• Perform additional assignments/special projects per supervisor’s direction.

Academic/Professional Requirements:

• Architectural or Engineering Degree is preferred. May consider candidates with a Degree in Construction Management;
• Additional designation and/or certification an asset.

Required Skills/Experience:

• Minimum 1 year post graduation experience in a related profession;
• Understanding of construction drawings and specifications;
• Knowledge of construction and technology methods;
• Versed in the application of building codes;
• Ability to prioritize workload;
• Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the Company as well as outside the organization;
• Proficient in MS Word, Project and Excel.

Values

The Project Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Project Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Project Coordinator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. Project Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.