Clerk

Permanent, Full-time Position

Non-Union

The Township of Springwater, located in the heart of Simcoe County, is a mixed urban/rural municipality with growing urban settlements and a prosperous agricultural sector. The municipality is currently recruiting for an existing permanent, full-time position of Clerk.

Reporting to the Deputy CAO / Director of Corporate Services, the overall purpose of the position is to be responsible for the effective general and financial management of the Clerk’s Department.

The Township offers flexible work arrangements, including an opportunity for this position to participate in our 4-day work week program.

Position Responsibilities

The usual responsibilities of the position are:

• Execute the statutory duties of Clerk under the Municipal Act (Registrar, Elections Officer, etc.).
• Perform the Council secretariat functions, including scheduling meetings, preparation and distribution of agendas and materials for Council/Committee/Board and public hearings; draft and prepare by-laws in accordance with relevant legislation; distribution of all supporting material and minutes, decisions, instructions and resolutions of Council to appropriate parties within and external to the Corporation, oversee the development, control and maintenance of council and committee agendas, minutes, proceedings and by-laws.
• Attend all meetings of Committees and Boards of the Corporation, as required.
• Provide technical advice to Municipal Staff, Board Members, Council and Committees regarding Council and public meeting protocols, procedures and rules of order; and interpretation of Municipality By-laws, decision precedents and legislative requirements.
• Provide supervision, management, leadership, technical expertise and related communication regarding the Clerk’s Department.
• Responsible for corporate records management and Municipal Freedom of Information and Protection of Personal Privacy Act compliance.
• Develop and implement new/revised policies and procedures for the Department.
• Act as the initial point of contact for the Mayor and Council with provincial and federal ministry staff/officials regarding various matters and to coordinate meetings for key events including AMO and ROMA Conferences; confirm meetings, ensures briefing notes are prepared, drafts and finalizes delegation packages.
• Contribute to Senior Management discussion, review and recommendations in the development of policies, procedures, programs, budgeting and general management issues pertaining to the overall direction of the municipality.
• Administrator of the Line Fences Act, including providing information and advice to residents, mediating potential conflicts, receiving prescribed forms, scheduling viewings, issuance of awards, and collection of awards.
• Participate as a member of the Corporation’s Emergency Management Program Committee in a designated role through the Emergency Control Group.

Qualifications and Experience

• Completion of a University degree in Public Administration, Business Administration, or a or related discipline is required.
• Minimum of 5 to 10 years’ direct experience in a Municipal Clerk’s office or related role with experience in at least one (1) election cycle.
• Accredited Municipal Professional (AMP), Certified Municipal Officer (CMO) or Certified Municipal Manager (CMM) designation is required.
• Completion of AMCTO Municipal Law certificate (or equivalent) preferred.
• Completion of Basic Emergency Management.
• Must have demonstrated knowledge of the Municipal Act, Municipal Elections Act, Municipal Freedom of Information and Protection of Personal Privacy Act, and other legislation related to municipal government.
• Excellent knowledge of Committee and Council procedures and protocol, and ability to draft by-laws, agreements, and legal documents.
• Excellent verbal and written communication skills with the ability to communicate effectively with Council, members of the public, staff, media and outside agencies.
• Ability to demonstrate tact and discretion, as well as dignity and respect, in handling matters of a confidential or politically sensitive nature, and to maintain confidentiality.
• Thorough working knowledge of Microsoft Office applications, records management tools, and software.
• Flexibility to work evenings to attend Council and Committee & Board meetings as required, and occasional weekends to attend special events, functions, or meetings.
• A Valid Class G driver’s license in good standing with a satisfactory driving record; travel between offsite locations may be required.

Rate of Pay

The Township of Springwater offers a competitive salary and a comprehensive employee benefit plan, including participation in the OMERS pension plan for this position. Compensation for this position is currently $113,457.91 to $132,730.26 per annum (2025 rate).

Hours of Work

This position will work 35 hours per week; however, flexibility to work evenings to attend Council and Committee & Board meetings is required, and occasional weekends to attend special events, functions, or meetings.

How to Apply

Apply online by visiting www.springwater.ca/careers.

Closing Date: November 3, 2025

Don’t meet all the qualifications?

It's normal to feel unsure about applying if you don't check every box listed in the job posting. While certain qualifications are crucial for some roles, we encourage people from all backgrounds, with different levels of experience and education, to apply. Our recruiters will assess how you match up with the role.

Note: Applications that are not submitted online will not be considered. All applicants must provide a valid email address for communication purposes. Written correspondence pertaining to this recruitment may be sent to the email address provided. Applicants are responsible for ensuring that they check their email regularly. Personal information is collected under the authority of the Municipal Act and is used to determine eligibility for potential employment.

This job posting reflects the general responsibilities and requirements of the job and does not include all the work requirements of the job.

The Township thanks all applicants for their interest. Only those candidates selected for an interview will be contacted.

Accessible Accommodations

As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.