About the role
We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com
.
The Practice Assistant will take an active interest in, and obtain a thorough understanding of, all aspects of client requirements to provide exceptional service levels to the lawyers and our clients. The Practice Assistant will act as workflow coordinator for other support services including delegating and reviewing the completion of document production, file management, copying/scanning work and other administrative w orkKey Responsibilit
ies The key responsibilities of this role
are: Administr ativeManage calendars, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basisArrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc. and liaise with other attendees, both internal and ext ernalArrange for travel bookings and related details to be made through the support teamsArrange photocopying, printing, organizing couriers, sending out of letters, faxes etc.Arrange for files to be opened and closed, supervise general filing requirements and record ke epingUse effective systems to ensure that both short and long term tasks are completed within required times calesSupport lawyers in marketing activities including involvement in preparation of pitches and presenta
tions Communi cationTake internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely mannerMonitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out of the officeLiaise with administrative support departments on behalf of lawyers as re quiredLiaise with the department’s Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant la
wyers.
Client relationship man
agementBecome an active part in the care of clients and be wholly familiar with contacts/ clientsEnter, maintain and update client details and relevant information in the Firm’s CRM contacts systemDeal with basic client queries and general adminis trationArrange client m
eetings Document pr oductionCheck correspondence, attachments, documents, reports, presentations, faxes etc. produced by the Document Production team before they are passed to the relevant lawyer and undertake basic/minor amendments where app ropriateType urgent/short/confidential correspondence an d emailsProduce and maintain Excel spreadsheets as
required Financial
- BillingAssist lawyers and Practice Group Billing Coordinator in the billing and credit control process by liaising with the lawyer and accounts and to produce standard prebill financial/time reports through t he systemRequest cheques, bank transfers and paying in money received, as ap
propriate Other duties and respon sibilitiesIn addition to providing support to the lawyer(s) to whom they report, a Practice Assistant will also provide assistance to their immediate colleagues in the department and, where practical, other de partments.Team duties will therefor e include:Assisting other members of the firm, both proactively and at the request of the T eam LeaderAny other duties as requested by the Lawyers or T
eam Leader Key C ompetenciesLegal Assistant or Law Clerk Diploma or equivalent experience;Minimum 3 years experience as a Legal Assistant supporting relevant areas of b usiness lawProficiency in MS Office (excellent knowledge of advanced function s in Word);Ability to communicate in a professional manner with clients a nd lawyers;Ability to interact professionally with clients and all members o f the firm;Strong organizational skills and time managem ent skills;Self-starter who can work with minimal instruction/s upervision;Detail-oriented individual with good proofread ing skills;Excellent multi-task ing skills;Ability to follow instructions with minimal supervision and take initiative;Able to set priorities while maintaining f lexibility;A team player with excellent interperso
nal skills.
The expected salary range for this position is $55,000 - $70,000, depending on level of experience, region/location, and o
ther factors. BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and
/or LGBTQ2S+. We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recru
itment process.
Not the right fit? Search for Legal Assistant jobs in Ottawa, Ontario, Canada
About Borden Ladner Gervais LLP
We are BLG: Canada's Law Firm. | Nous sommes BLG, vos avocats au Canada.
(French version below) Fully bilingual across all practice areas and sectors, BLG excels in Canada's common and civil law systems. Our five offices operate in Canada's largest city centres. We offer our clients an established national presence and a global reach through our international network.
Outside our walls, we contribute to communities across Canada through our pro bono program, our BLG Reads to Kids literacy program, and supporting our members' charitable efforts through fundraising and volunteer initiatives.
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About the role
We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com
.
The Practice Assistant will take an active interest in, and obtain a thorough understanding of, all aspects of client requirements to provide exceptional service levels to the lawyers and our clients. The Practice Assistant will act as workflow coordinator for other support services including delegating and reviewing the completion of document production, file management, copying/scanning work and other administrative w orkKey Responsibilit
ies The key responsibilities of this role
are: Administr ativeManage calendars, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basisArrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc. and liaise with other attendees, both internal and ext ernalArrange for travel bookings and related details to be made through the support teamsArrange photocopying, printing, organizing couriers, sending out of letters, faxes etc.Arrange for files to be opened and closed, supervise general filing requirements and record ke epingUse effective systems to ensure that both short and long term tasks are completed within required times calesSupport lawyers in marketing activities including involvement in preparation of pitches and presenta
tions Communi cationTake internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely mannerMonitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out of the officeLiaise with administrative support departments on behalf of lawyers as re quiredLiaise with the department’s Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant la
wyers.
Client relationship man
agementBecome an active part in the care of clients and be wholly familiar with contacts/ clientsEnter, maintain and update client details and relevant information in the Firm’s CRM contacts systemDeal with basic client queries and general adminis trationArrange client m
eetings Document pr oductionCheck correspondence, attachments, documents, reports, presentations, faxes etc. produced by the Document Production team before they are passed to the relevant lawyer and undertake basic/minor amendments where app ropriateType urgent/short/confidential correspondence an d emailsProduce and maintain Excel spreadsheets as
required Financial
- BillingAssist lawyers and Practice Group Billing Coordinator in the billing and credit control process by liaising with the lawyer and accounts and to produce standard prebill financial/time reports through t he systemRequest cheques, bank transfers and paying in money received, as ap
propriate Other duties and respon sibilitiesIn addition to providing support to the lawyer(s) to whom they report, a Practice Assistant will also provide assistance to their immediate colleagues in the department and, where practical, other de partments.Team duties will therefor e include:Assisting other members of the firm, both proactively and at the request of the T eam LeaderAny other duties as requested by the Lawyers or T
eam Leader Key C ompetenciesLegal Assistant or Law Clerk Diploma or equivalent experience;Minimum 3 years experience as a Legal Assistant supporting relevant areas of b usiness lawProficiency in MS Office (excellent knowledge of advanced function s in Word);Ability to communicate in a professional manner with clients a nd lawyers;Ability to interact professionally with clients and all members o f the firm;Strong organizational skills and time managem ent skills;Self-starter who can work with minimal instruction/s upervision;Detail-oriented individual with good proofread ing skills;Excellent multi-task ing skills;Ability to follow instructions with minimal supervision and take initiative;Able to set priorities while maintaining f lexibility;A team player with excellent interperso
nal skills.
The expected salary range for this position is $55,000 - $70,000, depending on level of experience, region/location, and o
ther factors. BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and
/or LGBTQ2S+. We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recru
itment process.
Not the right fit? Search for Legal Assistant jobs in Ottawa, Ontario, Canada
About Borden Ladner Gervais LLP
We are BLG: Canada's Law Firm. | Nous sommes BLG, vos avocats au Canada.
(French version below) Fully bilingual across all practice areas and sectors, BLG excels in Canada's common and civil law systems. Our five offices operate in Canada's largest city centres. We offer our clients an established national presence and a global reach through our international network.
Outside our walls, we contribute to communities across Canada through our pro bono program, our BLG Reads to Kids literacy program, and supporting our members' charitable efforts through fundraising and volunteer initiatives.