Job ID : 3368

Openings : One

Jurisdiction: Civic Middle Management

Division: Financial Strategy & Sustainability

Department: Finance

Branch: Financial System Management & Operations

Location Name : Regina, Saskatchewan, CA

Type of Posting: Internal & External

Employment Type : Permanent

Hourly Salary: $39.44 - $49.32 (2024 rate) Annual Salary: $75,197.00 - $94,034.00 (2024 rate) Date Posted : March 12, 2026

Closing Date: March 29, 2026

Land Acknowledgement We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Position Summary This position is responsible for supporting the Finance Department through the maintenance and oversight of vendor records and documentation and acts as a liaison between departments and vendors, ensuring all vendor information is accurate, compliant with municipal policies, and updated regularly. This position will also conduct initial reviews of multiple reconciliations (including, but not limited to bank reconciliation, cash float reconciliations, postage reconciliations, taxable charitable donations), This position will also be responsible to monitor multiple mailboxes in order to direct and review work of the Accounting Clerk VIs (ACVI) and perform reconciliations of cash floats, and postage. The role requires strong attention to detail, administrative efficiency, and knowledge of banking, procurement and financial processes. This position reports to the Financial Business Partner, Vendor Management and Cash Reconciliation.

Key Duties & Responsibilities

• Contributes to the development and implementation of short-term and long-range plans, policies and procedures for the effective delivery of services,
• Develops, recommends, coordinates and implements policies and procedures associated with the vendor management process
• Act as the primary contact and subject matter expert for vendor management
• Develop, implement and monitor control systems necessary to ensure all vendors are set up with the necessary information.
• Provides an audit oversight in relation to bank reconciliations
• Maintain the municipalitys vendor master file, ensuring all information is current, complete, and in compliance with internal policies.
• Process vendor registration, including analysis of all applications and collection of supporting documents (e.g., tax information, electronic transfer banking information).
• Coordinate with internal departments and external vendors to resolve discrepancies or incomplete information on supplier registration and banking information
• Conduct routine data entry, filing, and document scanning to support vendor onboarding and compliance.
• Assist with the preparation and distribution of vendor communications with the organization regarding policy changes, and documentation requirements, including Regina Police Service, Buffalo Pound Water Treatment Corporation, Regina Warehouse Business Improvement District and Regina Downtown Business Improvement District
• Provide support during external audits or reviews.
• Ensure compliance with all relevant municipal procurement and financial regulations.
• Review bank reconciliations prepared by the ACVIs prior to the Financial Business Partner and or Manager approval including the City Regina Police Service, Buffalo Pound Water Treatment
• Corporation, Regina Warehouse Business Improvement District and Regina Downtown Business Improvement District.
• Review manual Cash Receipts documents for cash and cheque payments prior to sending for posting to ensure coding is correct and all relevant documentation is provided to support the deposits.
• Prepare reconciliations of balance sheet accounts related to cash floats, taxable charitable donations and postage.
• Monitor Cash Management and Vendor Management mailboxes and assign work to the individual responsible.
• Review Journal entries prepared by ACVIs for US dollar transactions, fees and service charges related to electronic payment processing
• Provide review and oversight to any other work assigned to the ACVIs

Key Qualifications

• Typically the knowledge, skills and abilities are obtained through a completion of a university degree in Commerce or Administration supplemented by an accounting designation (CPA) coupled with three (3) to five (5) years of related experience in a progressively responsible position. Some knowledge of municipal operations would be an asset.
• Experience related to banking, cash management and/or internal control and auditing would be an asset.
• Minimum of two (2) years of related experience in finance, procurement, or administrative support, preferably within a municipal or public sector environment.
• Knowledge of financial systems, procurement procedures, and vendor management best practices.
• Thorough knowledge of standard accounting principles and practices, especially as they relate to cash management processes, reconciliations and municipal accounting.
• Knowledge of the City's accounting and budgeting processes, financial systems, policies and procedures particularly as they relate to vendor and cash management.
• Ability to analyze data and issues, document findings and recommend changes.
• Ability to exercise a high degree of initiative and to work with a considerable amount of independence.
• Ability to establish and maintain collaborative and effective working relationships.
• Ability to manage and organize large amounts of data with a high level of accuracy.
• Strong communication (oral and written) and customer service skills to interact effectively with external customers and vendors and all levels of municipal staff.
• Proficiency in Microsoft Office applications (particularly Excel, Word, and Outlook).
• Experience with financial or ERP systems (e.g., SAP, Oracle, JD Edwards, or similar platforms) is considered an asset.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Ability to delegate responsibility and to ensure assigned functions are efficiently and effectively carried out.
• Discretion in handling confidential or sensitive information.

Working/Other Conditions

• Standard office environment; primarily computer-based work.
• Regular hours Monday through Friday, with occasional overtime during peak periods (e.g., year-end, audits). Earned day off every 3 weeks.

Additional Requirements:

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now! For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page. Note: Only applications submitted via our online application system are accepted