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Job Requisition ID:

2025-00715

Time Type:

Full time

Employee Group:

Staff

Job Category:

Student Recruitment

Employment Type:

Permanent

Department:

Faculty of Mathematics - Undergraduate Admissions and Outreach - Recruitment and International

Hiring Range:

$78,214.70 - $97,768.38

Posting Information:

The internal deadline is October 30, 2025 at 11:59pm.

Job Description:

Primary Purpose

The Recruitment Officer, would provide strategic direction and lead the undergraduate recruitment efforts for the Faculty of Mathematics internationally, specifically targeting the best high school mathematics students throughout priority markets for the Faculty of Mathematics. The incumbent is responsible for developing and implementing effective delivery of the Faculty of Mathematics strategic international recruitment goals and priorities. They will also be responsible for championing our outreach efforts of the Centre for Education in Mathematics and Computing (CEMC). Functional direction for the CEMC related outreach activities will be given by the Director, CEMC. This position is responsible for developing, implementing and reporting on recruitment initiatives as outlined by the Director, Undergrad Recruitment & International. The incumbent will conduct recruitment visits on behalf of the whole university and will work to build external partnerships in priority markets outside of Canada.

Key Accountabilities

Strategic Direction

• Provides advice, guidance and critical analysis to the Director, Undergrad Recruitment & International and the Director, CEMC on issues impacting the faculty’s recruitment goals internationally and the faculty’s effectiveness therein.

• Leads the team to develop a long-term strategic operational plan for our efforts internationally, outside of China and India.

• Gathers intelligence and market research on higher-education recruitment trends internationally to share with both recruitment and admissions teams. This intelligence will be used to drive policy and operational decisions.

· Cultivate new relationships with top schools that could lead to agreements between our institutions.

Recruitment

• Provide market research and make recommendations of marketing strategies to the Director, Undergrad Recruitment and International.

• Offer recruitment seminars in English at high schools, agencies and public information sessions held at schools and/or hotels.

• Attend recruitment fairs targeted at top high school students

• Build relationships with top national and international schools, providing presentations, brochures and answering inquiries.

• Effectively able to write marketing emails to students or teacher leads to promote upcoming trip, webinar or to cultivate the relationship from a distance. Experience with MailChimp considered an asset.

• Liaise with agencies to ensure best practices for admission and recruitment

• Co-ordinate trips by other visiting UW representatives

• Recruit high caliber students for the Faculty of Mathematics

• Responsible for following and staying on budget provided

Provide support for recruiting activities as assigned by the Director

Admissions

• Counsel students, parents, and agents with precise admission criteria required by the Faculty of Mathematics. This will involve face-to-face visits, phone calls, and email. A thorough understanding of Waterloo’s policies and procedures is essential, as well as an understanding of education systems (and their variations) internationally. Contribute to the development of new admission policies.

· Admissions training will allow the incumbent to offer support to students throughout the application and admissions process, and at the very least be able to counsel students regarding requirements, procedures and policies.

Outreach

• Aid in the development of an official operational strategy for outreach throughout priority markets.

• Expand CEMC outreach and contest participation by administering CEMC competitions in key centres

• Promoting and scheduling CEMC workshops in English at top high schools. Developing ongoing relationships with these schools to enable growth of the outreach activity.

· Assist CEMC staff in providing administrative support in CEMC activities such as administering contests, responding to inquiries throughout the year etc.

External Partnerships

• Cultivate existing partners and look for new opportunities to support international enrolment growth

• Aid in the creation and implementation of new partnerships and relationships for various university personnel

• Develop, enhance, and evaluate materials used to train Waterloo partners

· Work closely with Marketing and Undergrad Recruitment to share best practices, and liaise with other units across campus

Required Qualifications

Education

· Bachelor’s Degree at minimum. Master’s Degree considered an asset.

Experience

• Must have three to five years’ experience in higher education recruitment.

· Experience with international recruitment would be preferred. A combination of work experience, studying abroad, or travel experience would also be considered. Proven track record of success in recruitment and admissions counseling. Experience travelling, working or being educated internationally, considered an asset. Experience working and delivering services in an intercultural setting is highly preferred. Excellent public speaking skills and writing skills are required.

Knowledge/Skills/Abilities

• Must be familiar with the merits of a post-secondary Canadian education.

• It is vitally important that this person be able to offer lively and informative recruitment seminars; must possess the ability to relate to students and their parents, and to highlight the strength of the Faculty of Mathematics and the university as a whole; the person must be enthusiastic, charismatic, and possess excellent presentation skills in English.

• This position is expected to expand our current recruitment and outreach efforts in top high schools in priority markets. By combining CEMC outreach with recruitment, the individual should be able to gain access to some of the best national and international schools that are usually closed to just recruitment seminars.

· Extensive travel outside of Canada will be required, with the bulk between September – November and January – May. When travel cannot happen, virtual meetings or presentations in ‘off-hours’ is expected.

· A clear Vulnerable Sector Check is required

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.