About the role
**Records Services Assistant
AfC Band 3 plus a High Secure Environmental Allowance of £1750.47 per annum (pro rata)
37 Hours
Contract Duration One year Secondment or Fixed Term** Post Details Support the Records Services Manager and Team Leader in delivering professional records services, primarily focused on clinical records. Responsibilities include ensuring timely patient administration, maintaining accurate administrative and coded clinical data using manual and computer systems, and providing Health Records as required by the Data Protection Act.
Experience Essential
Experience within an administration role
Knowledge of the Data Protection legislation
Ability to deal with highly confidential information in a mature and sensitive manner
Closing Date The closing date for applications is 18 November 2025. For an informal discussion please contact Karen Mowbray, Records Services Manager on 01555 842049 or Karen Wright, Records Services Team Leader on 01555 842050.
If you have any queries or require assistance regarding the application form or recruitment process, please contact the HR Team on tsh.jobs@nhs.scot to discuss your requirements
- From 1 April 2026, the working week for NHS Agenda for Change staff in Scotland will reduce from 37 to 36 hours for full-time employees. Part-time staff will receive a pro-rata reduction in hours, with no loss of earnings. The State Hospital is committed to implementing this change; however, it may not be possible to fully transition on 1 April in all areas. In some departments, implementation may take longer to ensure patient safety and service continuity. If your department cannot safely accommodate the reduced hours from 1 April, you may be required to continue working 37.5 hours per week (pro-rata for part-time staff) until adjustments can be made. You will, of course, be remunerated accordingly. Our priority is to implement the 36-hour working week across all areas as soon as it is safe and practical to do so.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
The State Hospital has a legal obligation to ensure that it does not employ any Worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk. Skilled worker Visa and all current immigration rules are available at www.gov.uk
About NHS Scotland
NHSScotland currently employs approximately 140,000 staff who work across 14 territorial NHS Boards, seven Special NHS Boards and one public health body.
Each NHS Board is accountable to Scottish Ministers, supported by the Scottish Government Health and Social Care Directorates.
Territorial NHS Boards are responsible for the protection and the improvement of their population’s health and for the delivery of frontline healthcare services. Special NHS Boards support the regional NHS Boards by providing a range of important specialist and national services.
All NHS Boards work together for the benefit of the people of Scotland. They also work closely with partners in other parts of the public sector to fulfil the Scottish Government’s Purpose and National Outcomes.
About the role
**Records Services Assistant
AfC Band 3 plus a High Secure Environmental Allowance of £1750.47 per annum (pro rata)
37 Hours
Contract Duration One year Secondment or Fixed Term** Post Details Support the Records Services Manager and Team Leader in delivering professional records services, primarily focused on clinical records. Responsibilities include ensuring timely patient administration, maintaining accurate administrative and coded clinical data using manual and computer systems, and providing Health Records as required by the Data Protection Act.
Experience Essential
Experience within an administration role
Knowledge of the Data Protection legislation
Ability to deal with highly confidential information in a mature and sensitive manner
Closing Date The closing date for applications is 18 November 2025. For an informal discussion please contact Karen Mowbray, Records Services Manager on 01555 842049 or Karen Wright, Records Services Team Leader on 01555 842050.
If you have any queries or require assistance regarding the application form or recruitment process, please contact the HR Team on tsh.jobs@nhs.scot to discuss your requirements
- From 1 April 2026, the working week for NHS Agenda for Change staff in Scotland will reduce from 37 to 36 hours for full-time employees. Part-time staff will receive a pro-rata reduction in hours, with no loss of earnings. The State Hospital is committed to implementing this change; however, it may not be possible to fully transition on 1 April in all areas. In some departments, implementation may take longer to ensure patient safety and service continuity. If your department cannot safely accommodate the reduced hours from 1 April, you may be required to continue working 37.5 hours per week (pro-rata for part-time staff) until adjustments can be made. You will, of course, be remunerated accordingly. Our priority is to implement the 36-hour working week across all areas as soon as it is safe and practical to do so.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
The State Hospital has a legal obligation to ensure that it does not employ any Worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk. Skilled worker Visa and all current immigration rules are available at www.gov.uk
About NHS Scotland
NHSScotland currently employs approximately 140,000 staff who work across 14 territorial NHS Boards, seven Special NHS Boards and one public health body.
Each NHS Board is accountable to Scottish Ministers, supported by the Scottish Government Health and Social Care Directorates.
Territorial NHS Boards are responsible for the protection and the improvement of their population’s health and for the delivery of frontline healthcare services. Special NHS Boards support the regional NHS Boards by providing a range of important specialist and national services.
All NHS Boards work together for the benefit of the people of Scotland. They also work closely with partners in other parts of the public sector to fulfil the Scottish Government’s Purpose and National Outcomes.