<p><strong>Job Summary</strong></p><p>The Accounts Payable clerk oversees the daily operations of the accounts payable ?(AP?) function, ensuring accurate, timely processing of vendor invoices and payments within a shared services environment supporting multiple Canadian entities reporting under Accounting Standards for Private Enterprises (ASPE). This role supervises staff, enforces internal controls, supports month-end close, and works closely with internal departments and external vendors to resolve discrepancies and improve processes while balancing efficiency, cost-effectiveness, and financial integrity.</p><p><strong>Key Responsibilities</strong></p><ul><li>Supervise end-to-end AP processes</li><li>Support, coach and develop the AP team, including training, workload management, and performance feedback</li><li>Oversee accurate and timely processing of invoices, expense reports, credit cards and vendor payments</li><li>Ensure compliance with company internal policies, accounting standards, delegation of authority and internal controls</li><li>Review and approve invoice coding, payment runs, and vendor setups</li><li>Ensure compliance with Canadian indirect taxes (GST/HST, QST, PST) and support accurate tax coding and reporting</li><li>Resolve complex vendor issues and discrepancies in a timely and professional manner</li><li>Coordinate AP activities related to month-end and year-end close (Coordinate AP cut-off procedures to ensure expenses and liabilities are recorded in the correct period)</li><li>Act as back-up to all AP functions when necessary to maintain smooth workflow</li><li>Prepare and review AP reconciliations, reports, and aging schedules</li><li>Support audits by providing documentation and responding to inquiries</li><li>Identify opportunities for process improvements and system efficiencies</li><li>Develop and maintain standard operating procedures (SOPs) and process documentation</li><li>Collaborate with purchasing, operations, and finance teams to ensure smooth workflows and improve upstream processes</li></ul><p><strong> </strong><strong>Qualifications</strong></p><ul><li>Bachelor?s degree in Accounting, Finance, or a related field (or equivalent experience)</li><li>3?5 years of accounts payable experience, including supervisory or lead experience in a multi-entity / shared service environment</li><li>Strong knowledge of accounts payable processes and accounting principles</li><li>Experience in a multiple entity accounting system environment</li><li>Solid working knowledge of Canadian indirect taxes</li><li>Proficiency in Microsoft Excel and other MS Office applications</li><li>Excellent organizational, analytical, and problem-solving skills</li><li>Strong communication and interpersonal skills</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li><li>Experience with high-volume invoice processing and multiple legal entities</li><li>Strong attention to detail and follow-through</li><li>Proficient in French and English written and oral</li></ul><p><strong> </strong><strong>Preferred Qualifications</strong></p><ul><li>Prior experience with process automation</li><li>Prior experience with ERP systems and AP system implementations</li></ul><p><strong> </strong><strong>Working Conditions</strong></p><ul><li>Office work environment</li><li>Occasional overtime during month-end or audit periods</li></ul>