Sinai Health is looking for a Medical Secretary for our Pathology and Lab Medicine department.

About Pathology and Laboratory Medicine
Pathology and Laboratory Medicine (PLM) at Mount Sinai Hospital is recognized in Canada as a reference centre of excellence for laboratory services. Our internationally acclaimed professional and technical expertise, combined with advanced technology platforms, has made PLM a global leader in providing quality laboratory services, education, and research. We offer a wide range of diagnostic support to hospitals, medical clinics, and healthcare professionals in the Greater Toronto Area, across Canada, and internationally. PLM performs a wide array of services, including blood tests and specialized tissue analysis.

In this role you will:

• Prepare written correspondence, reports and presentations
• Prepare of grants, manuscripts, papers, references, and/or other documents
• Perform library searches as required
• Provide support for meetings including drafting agenda, arranging meeting rooms, catering, appropriate audio-visual and other equipment, and notifying attendees
• Record and prepare meeting minutes for distribution
• Arrange teleconferences as necessary
• Prepare and gather appropriate material and information for meetings, rounds and appointments; including PowerPoint files, audiovisual for slide creation and poster presentations
• Scanning of medical slides, materials and/or journal articles or other documents as requested
• Organize and maintain an efficient filing system for all records
• Coordinate internal educational programs (fellowships, resident placement, summer employment, etc.) • Attend to attendees/delegates of special conferences or events
• Coordinate travel arrangements
• Prepare receipts for reimbursement
• Serve as back-up for administrative services duties
• Perform other duties consistent with the job classification as required

Job Requirements

Job Requirements:

Mandatory

• Successful completion of a college diploma or degree from an accredited educational institution

• 2 years of relevant experience as a medical secretary

• Applicants with proven equivalent, recent and related training and experience may be considered

Preferred

• Diploma or degree in the field of Medical Office Administration

• Previous experience in a health care environment

Skills and Knowledge

• Proficient in Microsoft Word, Excel, Power Point, Outlook
• Minimum 40 w.p.m. keyboarding/data entry speed
• Knowledge of medical terminology
• Self-directed with an ability to make decisions and to exercise good judgment and initiative
• Excellent organizational and time management skills with the proven ability to manage competing demands
• Flexible with the ability to work efficiently in a fast-paced, multitasking and dynamic environment
• Demonstrated professionalism and ability to work independently
• Excellent interpersonal and communication skills; professional, diplomatic and confident with a proven ability to work with individuals across all levels of the organization and external stakeholders
• Demonstrated ability to work with a variety of individuals in a co-operative manner both independently and as part of a team
• Ability to work accurately and effectively in a fast paced environment Demonstrated satisfactory work performance and attendance history

If this sounds like you and you feel ready to build your career within clerical services, apply now and let us know why you’d be a great addition to our team.