Administrative Assistant
About the role
We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at
.
Purpose of the Role
###TheAdministrative Assistantwill perform all administrative and file management tasks requested by Lawyers, PAs and other support functions. This includes file opening, copying, filing, archive management, scanning and completing general administrative duties as required.
###Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.
###The Administrative Assistant is accountable for establishing and maintaining an ongoing service based relationship with the team.
Key Responsibilities
###The key responsibilities of this role are:
##Administration and File Management
- ###Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
- ###Receive and process file management requests
- ###Create new files on the system
- ###Open new file folders and label accordingly
- ###Return or add documents to existing client files
- ###Work with the practice management system to log and record documents
- ###Handle and administer closed files as requested
- ###Undertake all file management and file housekeeping procedures to ensure filing constantly up to date
- ###Understand, identify and process all principle documents within files
- ###Undertake all file closing procedures
- ###Process archive retrieval requests
- ###Maintain all filing and work areas in a tidy and orderly manner
- ###Assist with KYC and conflict checking procedures in accordance with the firm’s procedures
- ###Conduct searches
- ###Keep a record of time spent on various administrative tasks for internal purposes
- ###Any other duties as requested by the business
##Customer Service
- ###Deal with any Lawyer and Practice Assistant (PA) enquiries in a prompt and efficient manner
- ###Communicate and liaise with Lawyers and PAs on file management issues
- ###Consistently and appropriately update the team on progress where appropriate
- ###Work with team to offer assistance wherever possible
Key Competencies
- ###Post-Secondary Law Clerk, Paralegal or Legal Administration diploma
- ###1-2 years’ experience in Customer Service and/or Administration
- ###Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM
- ###Ability to take initiative
- ###Flexible and enthusiastic self-starter
- ###Strong organization and multi-tasking skills
- ###Strong oral and written communication skills
- ###Excellent interpersonal skills
- ###Strong teamwork skills
- ###Ability to work under pressure and meet deadlines
- ###Sound knowledge of support services
- ###A desire to continuously improve skills
- ###A strong focus on ensuring the highest levels of client service standards are delivered and maintained
###We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.
###Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our respectful workplace policies, and treating everyone with respect, regardless of position. At BLG, valuing diversity and inclusion is key to a respectful workplace.
-Please note that relatives of current BLG employees and partners are not eligible for consideration.’
The expected salary range for this position is $42,000 - $45,000, depending on level of experience, region/location, and other factors.
BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historicallyunderrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.
We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.
Not the right fit? Search for Administrative Assistant jobs in Ottawa, ON
About Borden Ladner Gervais LLP
We are BLG: Canada's Law Firm. | Nous sommes BLG, vos avocats au Canada.
(French version below) Fully bilingual across all practice areas and sectors, BLG excels in Canada's common and civil law systems. Our five offices operate in Canada's largest city centres. We offer our clients an established national presence and a global reach through our international network.
Outside our walls, we contribute to communities across Canada through our pro bono program, our BLG Reads to Kids literacy program, and supporting our members' charitable efforts through fundraising and volunteer initiatives.
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Administrative Assistant
About the role
We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at
.
Purpose of the Role
###TheAdministrative Assistantwill perform all administrative and file management tasks requested by Lawyers, PAs and other support functions. This includes file opening, copying, filing, archive management, scanning and completing general administrative duties as required.
###Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.
###The Administrative Assistant is accountable for establishing and maintaining an ongoing service based relationship with the team.
Key Responsibilities
###The key responsibilities of this role are:
##Administration and File Management
- ###Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
- ###Receive and process file management requests
- ###Create new files on the system
- ###Open new file folders and label accordingly
- ###Return or add documents to existing client files
- ###Work with the practice management system to log and record documents
- ###Handle and administer closed files as requested
- ###Undertake all file management and file housekeeping procedures to ensure filing constantly up to date
- ###Understand, identify and process all principle documents within files
- ###Undertake all file closing procedures
- ###Process archive retrieval requests
- ###Maintain all filing and work areas in a tidy and orderly manner
- ###Assist with KYC and conflict checking procedures in accordance with the firm’s procedures
- ###Conduct searches
- ###Keep a record of time spent on various administrative tasks for internal purposes
- ###Any other duties as requested by the business
##Customer Service
- ###Deal with any Lawyer and Practice Assistant (PA) enquiries in a prompt and efficient manner
- ###Communicate and liaise with Lawyers and PAs on file management issues
- ###Consistently and appropriately update the team on progress where appropriate
- ###Work with team to offer assistance wherever possible
Key Competencies
- ###Post-Secondary Law Clerk, Paralegal or Legal Administration diploma
- ###1-2 years’ experience in Customer Service and/or Administration
- ###Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM
- ###Ability to take initiative
- ###Flexible and enthusiastic self-starter
- ###Strong organization and multi-tasking skills
- ###Strong oral and written communication skills
- ###Excellent interpersonal skills
- ###Strong teamwork skills
- ###Ability to work under pressure and meet deadlines
- ###Sound knowledge of support services
- ###A desire to continuously improve skills
- ###A strong focus on ensuring the highest levels of client service standards are delivered and maintained
###We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.
###Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our respectful workplace policies, and treating everyone with respect, regardless of position. At BLG, valuing diversity and inclusion is key to a respectful workplace.
-Please note that relatives of current BLG employees and partners are not eligible for consideration.’
The expected salary range for this position is $42,000 - $45,000, depending on level of experience, region/location, and other factors.
BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historicallyunderrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.
We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.
Not the right fit? Search for Administrative Assistant jobs in Ottawa, ON
About Borden Ladner Gervais LLP
We are BLG: Canada's Law Firm. | Nous sommes BLG, vos avocats au Canada.
(French version below) Fully bilingual across all practice areas and sectors, BLG excels in Canada's common and civil law systems. Our five offices operate in Canada's largest city centres. We offer our clients an established national presence and a global reach through our international network.
Outside our walls, we contribute to communities across Canada through our pro bono program, our BLG Reads to Kids literacy program, and supporting our members' charitable efforts through fundraising and volunteer initiatives.