Job Summary

The Administrative Officer

Provides professional executive and administrative support to the RDG and Management Team. Serves as a resource person and intermediary for senior managers, other managers, and employees of the region/branch. Plans and coordinates various administrative requirements, performs administrative activities in accordance with policies and practices and procedures. Composes administrative memos and correspondence; researches and collates information to create/prepare/produce administrative documents, reports, tables, spreadsheets, and presentations; tracks/logs information and/or data. Assists the DG with sending out regional messages as requested and provides a quality control and review function to ensure accuracy for outgoing correspondence Coordinates requirements, logistics and preparation of documents, materials, and forms related to travels, visits, meetings, interviews, conferences, and other events. Controls/organizes the DG's appointments by scheduling/rescheduling meetings according to priorities, compiling any background information required or that would be beneficial. Collects necessary documents, supplies, etc. for the DG as needed. In collaboration with Management Services, perform the coordination duties for high level internal and external visits Acts as the main point of contact for administrative requests for managers and a resource person providing administrative advice on policies, procedures, and best practices. In collaboration with Management Services, establish work methods and administrative procedures for the Region.

Education

University certificate or College diploma and two (2) years of experience*, or

High school diploma and four (4) years of experience*.

The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.

Experience

Experience in providing executive support to high-level managers and officials. Experience in providing administrative support. Experience planning and coordinating multiple interrelated administrative activities. Experience dealing with managers and employees at all levels. Experience providing client services.

Competencies

Professionalism

Client Service Organizational/ Multi-tasking Rigour Communication Teamwork

Assets

Have a valid Canadian driver’s licence

Official Language (OL) Proficiency

British Columbia Region: English Essential

Québec Region: Bilingual Imperative (CBC/CBC)

This selection process may be used to staff anticipated vacancies or other similar positions with various language requirements. Therefore, we encourage all interested candidates to apply. Second language evaluations will be offered to candidates. For more information on language requirements: (external link www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/language-requirements-candidates ).

Organizational Considerations

Gaps have been identified among Indigenous peoples, persons with disabilities, racialized groups and women for these positions. You are invited to voluntarily self-declare if you belong to any of these groups in your cover letter as it may be considered in the selection process.

Notes

Location of positions

Burnaby, British Columbia

Montreal, Quebec

While we continue to explore opportunities for flexible work arrangements, most roles in our organization require an in-office presence. However, alternative options may be available for certain positions, depending on their specific requirements.

If you need accommodations during the recruitment process, please mention it to the HR representative.

Reference Links

Salary Grade Breakdown

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

We encourage interested candidates to apply promptly, as we will be reviewing and screening applications on a rolling basis until all available positions are filled. Federal Workforce Adjusted (WFA) employees are encouraged to apply for available positions and clearly indicate in their WFA status on their cover letter.

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. Gaps have been identified among Indigenous peoples and visible minorities for this position. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

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Page details 2026-07-30