Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and 5,000 employees in 95 schools plus other sites.

School Accounting Coordinator

Requisition ID: 10200

Hours Per Week: 35

Position: Existing

FTE: 1

Department: Financial Operations - School

No Months Per Year: 12

Position Status: Permanent

Employee Group: OOS

Rate of Pay: $70,483 - $88,118

Posting Closing Date: 8/29/25

Are you passionate about numbers, detail-oriented, and ready to make a real impact in education? Edmonton Catholic Schools is hiring a School Accounting Coordinator to play a key role in maintaining financial accuracy and compliance across our schools and departments. In this position, you’ll support the School Support team through auditing, accounting, and administrative tasks, while also helping to train staff on electronic financial systems. Your work will be essential in upholding financial controls and ensuring the integrity and efficiency of our organization’s operations.

Responsibilities:

Manage School-Based Financial Activities (30%):

• Maintain effective financial control systems and ensure accurate information flows.
• Record financial transactions and monitor compliance with internal control processes.
• Ensure adherence to centrally established accounting principles and Division requirements.
• Review and processes online payments on a weekly basis to ensure timely financial reporting.

Conduct Financial Reviews (25%):

• Collaborate with the Financial Reporting team to assess risks of non-compliance with internal controls.
• Plan and perform targeted reviews for various sites to ensure compliance with policies and procedures.
• Summarize review findings and provide recommendations to school management and Division staff.
• Perform follow-up work to ensure timely corrections and improvements.

Educate, Collaborate and Communicate with Stakeholders (20%):

• Provide guidance to schools on compliance with established financial procedures.
• Analyze and respond to questions, resolving concerns as needed.
• Promote the use of electronic fee collection systems to reduce financial risk and improve accuracy.
• Assist in retrieving necessary documents for external audits.

Provide Information Management Support (15%):

• Assist schools with account code maintenance and compliance with accounting policies.
• Maintain standards for financial and statistical reports to ensure accurate data reporting.
• Support the implementation of necessary coding structures for reporting to the Government of Alberta.

Facilitate Training Activities (10%):

• Identify, plan, and schedule ongoing training sessions based on assessed needs.
• Train Administrative Support staff and Business Managers on electronic accounting systems and department processes.
• Instruct school staff on the use of specific templates and software applications to enhance financial accuracy.

Qualifications:

Diploma in an area related to accounting.
Three years of directly related experience.

Knowledge, Skills and Competencies

Knowledge:

• Knowledge of Public Sector Accounting Standards (PSAS), financial policies, procedures, and budgeting.
• General knowledge of Alberta Education’s policies, procedures, and regulations.
• Familiarity with project management and instructional techniques.
• General knowledge of the Division’s operations and business and general understanding of the Division’s mission and vision in a faith-based environment
• Knowledge of records management principles, the Protection of Privacy Act (POPA), and the Access to Information Act (ATIA)
• Knowledge of workplace safety and awareness of Occupational Health and Safety regulations
• Knowledge and alignment with the Division's administrative procedures

Skills:

• Strong understanding of electronic financial systems and software packages (Excel, Cayenta, Rycor, Leaf).
• Proficiency in electronic financial systems and accounting software.
• Strong problem-solving and analytical skills.
• Effective time management and ability to balance conflicting priorities.
• Excellent consultation and communication skills.
• Strong teamwork and independent working abilities.
• Proficiency in presenting financial information to varied audiences.
• Attention to detail and numerical accuracy.

Competencies:

Adaptability: Ability to adjust to changing environments and manage multiple tasks effectively.
Leadership: Capability to guide and influence others, fostering a collaborative work environment.
Problem-Solving: Aptitude for identifying issues, developing solutions, and implementing corrective actions.
Communication: Clear and concise communication skills to establish and maintain effective working relationships.
Integrity: Commitment to ethical practices and maintaining impartiality and objectivity.

What we offer:

• Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents.

• Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections.

• Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities.

• Competitive salary and pension.

• 100% employer-paid benefits, including: Health, Vision, and Dental.

• A Health/Wellness Spending Account.

• EFAP – Employee and Family Assistance Program.

• Paid Time Off, including vacation time, personal days, and Christmas break.

• Additional Paid Time Off (PTO) – Personal Days.

• 7-hour workdays, 35 hours per week for a 1.0 FTE.

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.