Surrey Police Service (SPS)

Timekeeping/Payroll Specialist

Regular, Full Time

Surrey Police Service (SPS) is Surrey’s new municipal police agency. On November 29, 2024, SPS became the police of jurisdiction, and assumed responsibility and command for policing and law enforcement in Surrey. SPS is working to redefine policing with innovative new approaches and community-based solutions. It’s an exciting time as SPS continues to expand our team with talented people who want to help shape the future of policing in Surrey. To date we’ve hired over 480 police officers and over 450 civilian support staff and will grow to be one of the largest independent police services in Canada. Since day one, SPS has been intentional about building a culture that is inclusive, respectful and supportive, with a strong focus on employee wellness and career development.

POSITION OVERVIEW
Surrey Police Service (SPS) has an exciting opportunity for a Timekeeping/Payroll Specialist to join our Financial Services Section, within the Office of the Chief Constable. This is a specialized, complex clerical position responsible for processing all aspects of time records in support of payroll in a timely, accurate and efficient manner. There is considerable responsibility and independence of action are exercised, working with evolving guidelines. The key focus is on timesheet accuracy, applying timekeeping rules from multiple collective agreements, and therefore ensuring pay practice compliance.

Schedule / Hours of Work
The anticipated schedule for this position is 35 hrs/week. Please note, the hours are subject to change based on operational needs and adherence to the Collective Agreement.

RESPONSIBILITIES

• Supports, advises, and directs Surrey Police Service (SPS) timekeepers in collecting and recording payroll data in support of timely bi-weekly payroll delivery.

• Maintain accurate timekeeping records

• Assists in establishing workflows and operating procedures and maintaining related documentation.

• Audits and corrects timesheets and provides summary reports.

• Reconciles time claims to collective agreements and established pay practices.

• Maintains accurate timekeeping records.

• Administers SPS policies and checks payroll material and data submitted for conformity with legislation, regulations, agreements and procedures.

• Responds to inquiries from staff, outside agencies, and others.

• Completes assignments by required deadlines.

• Prepares accurate timekeeping documents.

• Works on the implementation and execution of a work scheduling system.

• Makes recommendations for improvements and attends meetings relative to payroll matters.

• Assists others in performing their duties and performs related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Communicates effectively, both orally and in writing.

• Understands and effectively carries out instructions and assignments.

• Good organizational and time-management skills.

• Performs and succeeds under the pressure of deadlines.

• Good knowledge of current payroll practices and systems, preferably in a public safety environment.

• Good working knowledge of mainframe computer and PC applications, including Excel and Word for Windows.

• Detail oriented and accuracy in mathematical calculations

• Good public relations and interpersonal skills.

• Good understanding of collective agreements.

APPLICANT QUALIFICATIONS

• Completion of grade 12, supplemented by payroll and accounting courses equivalent to Payroll Compliance Practitioner (PCP) courses.

• Minimum 5 years recent payroll experience in a complex unionized workforce, the last three years being in positions of complexity and responsibility.

• An equivalent combination of education and experience may be considered.

• All applicants must obtain and maintain the required police security clearance throughout their employment with SPS.

BENEFITS & COMPENSATION
Surrey Police Service offers a comprehensive benefits package, including extended health and dental coverage, a defined benefit pension through the Municipal Pension Plan, generous vacation entitlements, and ongoing professional development. Employees also benefit from short-term and long-term disability coverage, travel and life insurance, discounted access to City of Surrey recreation facilities, and a dedicated Employee Services team providing personal and family support. With a strong focus on well-being, career growth, and work-life balance, SPS is committed to fostering a supportive and rewarding workplace. Note – The aforementioned benefits only apply to eligible full-time positions within SPS.

• This is a unionized position, represented by CUPE 402.

• The salary range is $35.71/hour - $38.98/hour (pay grade 19) based on 2024 rates.

Applications must be submitted through our onlineCareers page. This posting will remain open until 11:55pm on September 17th 2025; however, applications will be reviewed on an ongoing basis. We encourage interested candidates to apply as soon as possible, as the posting may close earlier if a suitable candidate is selected.

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Thank you for your interest in working with SPS. We pride ourselves on hiring members that model the mission, vision, and values of SPS through unquestioned integrity and sustaining a visible, credible, inclusive, and respected profile.

Education : Secondary (high) school graduation certificate

Experience : 5 years or more