Description

Temp Contract Role until December 2026

Position Summary

Reporting to the Accounts Payable Supervisor, the Accounts Payable Associate supports the accounts payable function in accordance with established organizational policies, procedures, and controls.

Key Responsibilities

Facilitate regular cheque runs, including printing, sorting, and distribution Coordinate cheque delivery, including courier arrangements and pick-ups Download, track, and process utility invoices to ensure timely payment Process a high volume of invoices with accuracy and attention to detail Code and review invoices, ensuring deadlines are met Investigate and resolve invoice and account discrepancies Administer electronic invoice processing systems as required Maintain and update vendor records Process void cheque requests, including initiating stop payments when required Manage recurring payables, post-dated cheques, and other monthly processes Respond to inquiries from vendors, property managers, and internal stakeholders

Working Relationships & Expectations

The role requires effective collaboration with supervisors, managers, colleagues, and internal clients by:

Maintaining organization and meeting deadlines Demonstrating attention to detail and analytical skills Communicating clearly in both written and verbal formats Delivering a high level of internal customer service Managing competing priorities in a fast-paced environment

Professional Conduct

Maintain professional and respectful working relationships Follow direction and complete assigned tasks within established timelines Contribute positively as a member of the team Handle sensitive information with discretion and confidentiality

Additional Responsibilities

Adhere to organizational service standards and policies Conduct work in a professional and ethical manner Support operational requirements and workflow as needed Participate in meetings, training, and process improvement activities Comply with safety standards and procedures Complete additional tasks and projects as assigned

Skills & Qualifications

Minimum of one year of experience in a high-volume accounts payable or data entry role Basic knowledge of accounting principles, specifically accounts payable processes Strong attention to detail and data accuracy Proficiency with accounting software and Microsoft Office (Excel, Word) Strong organizational, interpersonal, and communication skills Ability to manage multiple tasks and meet deadlines Ability to work independently and collaboratively

Technical Competencies

Strong numeric data entry accuracy and speed Effective customer service skills Advanced system proficiency and ability to learn new tools

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.