Human Resources Coordinator

WELL Health Diagnostic Centres is looking for a detail‑driven, people‑focused Human Resources Coordinator to join our growing HR team. If you love bringing order to complexity, enjoy working with data, and want hands‑on exposure across the full employee lifecycle — this role is a fantastic foundation for a long‑term HR career.

Reporting to: Director – Human Resources

Who We Are

WELL Health Diagnostic Centres is the largest operator of independent diagnostic health facilities in Ontario, supporting over 15,000 referring healthcare providers across 40 accredited locations. We deliver OHIP‑covered cardiology, imaging, women’s health, telehealth, and sleep diagnostic services — and we do it with a strong focus on quality, innovation, and people.

Why Join WELL Health Diagnostic Centres?

• Here are five great reasons our people choose WELL:

• Accredited with Exemplary Standing – Ontario’s only independent diagnostic health facilities to achieve this distinction, reflecting excellence in patient care, safety, and operational standards.

• Canada’s Best Managed Companies – Recognized for six consecutive years for business excellence and growth.

• Great Place to Work® Certified – Proudly certified for nine consecutive years, driven by trust, pride, and collaboration.

• Consumer Choice Award Winner – Voted best Diagnostic Imaging Clinics in the GTA for six consecutive years.

• Canada’s Top Growing Companies – Recognized byThe Globe and Mailfor sustained revenue growth.

About the Role

As an HR Coordinator, you will be the operational backbone of the HR team, supporting day‑to‑day HR coordination while gaining exposure to recruitment, HR systems, data analytics, compliance, and employee engagement.

This role is ideal for someone early in their HR career who enjoys data accuracy, process improvement, and cross‑functional coordination — and who wants to grow into broader HR responsibilities over time.

What You’ll Be Doing

HR Coordination & Administration

• Provide administrative and coordination support across the full employee lifecycle (hire to retire)
• Prepare employment letters and HR documentation with a high level of accuracy and confidentiality
• Maintain organized, compliant employee records, e‑files, and document repositories
• Triage and respond to queries/ tickets on HR Helpdesk and ensure closure.

Talent Acquisition Support

• Coordinate recruitment activities including posting roles, screening resumes, scheduling interviews, and reference/background checks
• Support onboarding and orientation processes to ensure a smooth candidate‑to‑employee experience

Benefits Enrollment & Administration

• Support employee benefits enrollment, changes, and terminations in accordance with eligibility rules and timelines
• Coordinate benefits documentation with employees, payroll, HRIS, and benefits providers
• Respond to routine employee inquiries related to benefits enrollment, coverage, and required forms, escalating complex issues as needed
• Maintain accurate benefits records and support periodic audits and reconciliation activities

HR Data, Systems & Analytics

• Maintain and update HR trackers, reports, and dashboards (primarily Excel‑based)
• Support HRIS and automation initiatives, including data clean‑up, process mapping, and system improvements
• Assist with basic HR data analysis to support reporting, audits, and decision‑making

Cross‑Team Collaboration

• Act as a key point of coordination between HR team members, managers, and internal stakeholders

• Support employee engagement initiatives, training coordination, and compliance activities

• Contribute to HR projects and continuous improvement initiatives as assigned

What You Bring

Qualifications & Experience

• Up to 2 year of experience in HR, administration, or a related coordination role
• Bachelor’s degree in Human Resources or a related field
• CHRP designation (or actively working toward it) is an asset

Skills & Competencies

• Strong attention to detail with a passion for data accuracy and organization
• Excellent written and verbal communication skills
• Comfortable handling confidential and sensitive information with discretion
• Comfort working with HR processes, HR systems, and data‑driven workflows
• Highly organized with strong time‑management and prioritization skills
• Proactive, adaptable, and eager to learn across multiple HR disciplines
• Strong interpersonal skills with the ability to build trust across diverse teams

Other Requirements

• Willingness to travel within Ontario, as required

What Sets You Apart

You bring a positive, professional attitude, enjoy working both independently and collaboratively, and treat everyone with respect, dignity, and kindness. You’re curious, dependable, and take pride in keeping things running smoothly behind the scenes.

What We Offer

• Competitive compensation
• Medical & dental benefits
• Training and professional development support
• Corporate discounts and referral bonuses
• Travel opportunities with mileage and travel premiums (where applicable)
• A collaborative, people‑first workplace where HR has a real seat at the table

Equity, Diversity & Accessibility

WELL Health Diagnostic Centres is an equal opportunity employer and welcomes applications from people with disabilities. Accommodations are available upon request throughout all stages of the recruitment process.

How to Apply

Interested candidates are invited to submit their resume on the portal or send in their resumes tocareers@welldiagnostics.ca