Estates Administration Assistant / Telephonist
Top Benefits
About the role
AfC Band 2 (pro rata) plus a High Secure Environmental Allowance of £1,818.72 per annum (pro rata)
7.2 hours per week: Monday &Tuesday 1530-1906
Contract Duration Permanent
Post Details
The State Hospital provides high secure psychiatric care for patients from Scotland and Northern Ireland. Our strategy is to ensure equitable provision of high quality, clinically effective services to meet the mental health and social care needs of all patients.
An exciting opportunity has arisen within the Facilities Department for an Admin Assistant / Telephonist. The post-holder will operate the main hospital switchboard system following the hospital’s operational policy which includes dealing with enquiries for the hospital. They will also provide a comprehensive administrative service to the Facilities Department. The post holder will be required to provide cover for the Estates Administrator which includes operating helpdesk and maintenance management system, dealing with all requests for work / enquiries for department etc. The post holder will be required to provide cover for other Telephony / Admin staff within the department.
A flexible approach to work is necessary as variations to the standard working week may be required in order to meet the needs of the service
Experience
You should have excellent secretarial and communication skills as well as enthusiasm and a strong sense of commitment. You will have experience in dealing with confidential information in a mature and sensitive manner. You must be able to work to tight deadlines and under your own initiative.
Closing Date
The closing date for applications is 05 August 2026. For an informal discussion please contact Gwen Thomson, Estates Administrator on 01555 842100 or Lorraine Imrie, Estates Administrator on 01555 842101.
If you have any queries or require assistance regarding the application form or recruitment process, please contact the HR Team on to discuss your requirements.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Scotland welcomes applications from all sections of society. It should be noted that the State Hospital is a high secure hospital and the current organisational position based on a risk assessment is that we welcome applications from people under the age of 18 for non clinical roles however to be eligible for a clinical role applicants should be 18 years and older. Should you have any questions in relation to this please contact TSH.Jobs@nhs.scot
The State Hospital has a legal obligation to ensure that it does not employ any Worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. The State Hospital does not hold a sponsorship license therefore will be unable to sponsor candidates for skilled worker visas. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk. Skilled worker Visa and all current immigration rules are available at www.gov.uk
Not the right fit? Search for Estates Administration Assistant / Telephonist jobs in Carstairs, Alberta, Canada
About NHS Scotland
NHSScotland currently employs approximately 140,000 staff who work across 14 territorial NHS Boards, seven Special NHS Boards and one public health body.
Each NHS Board is accountable to Scottish Ministers, supported by the Scottish Government Health and Social Care Directorates.
Territorial NHS Boards are responsible for the protection and the improvement of their population’s health and for the delivery of frontline healthcare services. Special NHS Boards support the regional NHS Boards by providing a range of important specialist and national services.
All NHS Boards work together for the benefit of the people of Scotland. They also work closely with partners in other parts of the public sector to fulfil the Scottish Government’s Purpose and National Outcomes.
Similar Jobs
Estates Administration Assistant / Telephonist
Top Benefits
About the role
AfC Band 2 (pro rata) plus a High Secure Environmental Allowance of £1,818.72 per annum (pro rata)
7.2 hours per week: Monday &Tuesday 1530-1906
Contract Duration Permanent
Post Details
The State Hospital provides high secure psychiatric care for patients from Scotland and Northern Ireland. Our strategy is to ensure equitable provision of high quality, clinically effective services to meet the mental health and social care needs of all patients.
An exciting opportunity has arisen within the Facilities Department for an Admin Assistant / Telephonist. The post-holder will operate the main hospital switchboard system following the hospital’s operational policy which includes dealing with enquiries for the hospital. They will also provide a comprehensive administrative service to the Facilities Department. The post holder will be required to provide cover for the Estates Administrator which includes operating helpdesk and maintenance management system, dealing with all requests for work / enquiries for department etc. The post holder will be required to provide cover for other Telephony / Admin staff within the department.
A flexible approach to work is necessary as variations to the standard working week may be required in order to meet the needs of the service
Experience
You should have excellent secretarial and communication skills as well as enthusiasm and a strong sense of commitment. You will have experience in dealing with confidential information in a mature and sensitive manner. You must be able to work to tight deadlines and under your own initiative.
Closing Date
The closing date for applications is 05 August 2026. For an informal discussion please contact Gwen Thomson, Estates Administrator on 01555 842100 or Lorraine Imrie, Estates Administrator on 01555 842101.
If you have any queries or require assistance regarding the application form or recruitment process, please contact the HR Team on to discuss your requirements.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Scotland welcomes applications from all sections of society. It should be noted that the State Hospital is a high secure hospital and the current organisational position based on a risk assessment is that we welcome applications from people under the age of 18 for non clinical roles however to be eligible for a clinical role applicants should be 18 years and older. Should you have any questions in relation to this please contact TSH.Jobs@nhs.scot
The State Hospital has a legal obligation to ensure that it does not employ any Worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. The State Hospital does not hold a sponsorship license therefore will be unable to sponsor candidates for skilled worker visas. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk. Skilled worker Visa and all current immigration rules are available at www.gov.uk
Not the right fit? Search for Estates Administration Assistant / Telephonist jobs in Carstairs, Alberta, Canada
About NHS Scotland
NHSScotland currently employs approximately 140,000 staff who work across 14 territorial NHS Boards, seven Special NHS Boards and one public health body.
Each NHS Board is accountable to Scottish Ministers, supported by the Scottish Government Health and Social Care Directorates.
Territorial NHS Boards are responsible for the protection and the improvement of their population’s health and for the delivery of frontline healthcare services. Special NHS Boards support the regional NHS Boards by providing a range of important specialist and national services.
All NHS Boards work together for the benefit of the people of Scotland. They also work closely with partners in other parts of the public sector to fulfil the Scottish Government’s Purpose and National Outcomes.