LOCATION: Toronto, ON

POSITION TYPE: Full-Time, Regular (37.5 hours/week)

POSTING CLOSING DATE: October 20, 2025

Lumenus Community Services is committed to diversity, equity and inclusion. We value a recruitment and selection process that is inclusive and barrier-free and we encourage applications from all individuals including, but not limited to, all cultures, religions, racialized communities, abilities, sexual orientations, and gender identities and expressions.

Lumenus is looking for a Accounts Payable/Administrative Assistant to provide a variety of financial and administrative support to our Complex Special Needs, WIT.

KEY RESPONSIBILITIES:

• Reviews, codes and prepares AP (accounts payable) for approval signatures

• Enters Complex Special Needs AP transactions in SAGE 300

• Files Complex Special Needs AP and other related contracts

• Assists with Complex Special Needs Team expense report preparations (coding, reviewing backup, following up on missing information)

• Passport Funding, documentation, submitting/entering invoices in Passport One Portal

• Conducts monthly review of Passport Funding AR (accounts receivable) and reconciliation with the sub ledger

• Completes/updates a quarterly report on Passport funds available for each CSN client to Case Facilitators

• Support with tracking of funding proposals for the WIT service contracts

• Support with quarterly reports for WIT funds available for WIT clients for Ministry of Health and Toronto Lead Agency

• Compliance with Lumenus regulations, policies, procedures, and practices

• Ensures confidentiality of client, employee and Lumenus information is always maintained

• Assists the Complex Special Needs team and the WIT program with administrative tasks – letters, faxing, courier bookings, meeting minute notes, room bookings, scanning document uploads and adding information to the Client Information Database as required

• Responsible for sending out documents for signatures through DocuSign software and uploading reports once they have been signed by all parties. Tracking documents to ensure all documents have been signed as needed

• Support WIT intake process by booking intake/inquiry calls, starting inquiry in Client Information Database

• Supports team by tracking referrals, opening files in Client Information Database

• Supports team with input of demographic information regarding clients

• Supports team with input of approved flex funding (RPA) proposals and tracking contracts

• Monitors centralized emails and phone lines for the WIT teams

EXPERIENCE/QUALIFICATIONS:

• Diploma or Degree in Business Administration or equivalent with experience

• 3-5 years’ experience of AP processing in administrative roles is an asset

• Experience with SAGE 300 AP including Reports and PJC (project job costing) allocation of AP

• Proficiency with MS Office with advanced level Excel.

• Strong computer skills, including ability to use client databases

• Exceptional interpersonal skills in order to effectively liaise with a variety of internal and external stakeholders

• Developed written and verbal communication skills

• Familiarity with and sensitivity to diversity and inclusion in the workplace and within the community

• Ability to maintain a high level of accuracy and confidentiality

• Ability to work in a team environment

• Ability to work with sensitive and/or confidential information

• Ability to balance demands/priorities of workload, manage time effectively and operate within the framework of stated expectations

ADDITIONAL REQUIREMENTS:

• Satisfactory clearance under the Vulnerable Sector Screening process

TO APPLY: Interested applicants are invited to visit our website at https://lumenus.ca/careers/ and submit their cover letter and resume through our Career Centre on or before October 20, 2025.

We ask applicants to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.